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Immigration & Mobility Associate

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Milliman

2mo ago

  • Job
    Full-time
    Junior & Mid Level
  • Legal
    People, HR & Administration
  • Gurgaon

AI generated summary

  • You should have a bachelor’s degree, strong data analysis skills, attention to detail, excellent communication, and the ability to handle confidential information discreetly.
  • You will manage visa and immigration processes, collaborate with internal teams, maintain documentation, ensure compliance, draft agreements, and assist with tax implications and audits.

Requirements

  • Bachelor’s degree or equivalent experience.
  • Ability to manage sensitive and confidential employee information with discretion
  • Quick learner with a strong interest in global immigration and global mobility issues
  • Strong operational and analytical aptitude
  • Attention to detail
  • Ability to organize and analyze data, including presentation materials and communications
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills with the ability to build collaborative relationships

Responsibilities

  • Learn and apply skills necessary for obtaining visas, work permits and citizenship for employees across various regions.
  • Assist in updating internal documentation related to global mobility and immigration.
  • Under supervision, collaborate with internal teams and external vendor/partners to manage immigration processes.
  • Coordinate, track, and audit all visas and required documentation to ensure compliance including renewals, audits, and handling sensitive employee terminations.
  • Ongoing collaboration with key internal partners - payroll, finance, HR, legal, and business partners.
  • Support the Immigration Manager in maintaining employee public access files, I-9 documentation, and addressing visa related hiring questions.
  • Assist in creating a comprehensive library of assignment letters, support letters for travel, visa-related documents, and consulate letters.
  • Ability to create Power Point presentations for internal and external stakeholders as needed.
  • Processing invoices through CounselLink and GCS Invoice submissions portal, as providing support with ELM tool.
  • Responsible for end-to-end execution of mobility cases with a focus on intra-company short term assignments.
  • Collaborate closely with tax advisors to identify and employee manage tax implications.
  • Draft agreements and contracts for secondees, ensuring legal compliance in both home and host countries.
  • Conduct audits and maintain employee database/trackers to ensure adherence to legislative requirements.
  • Create and update Standard Operating Procedures (SOPs) to enhance efficiency and streamline processes.
  • Identity solutions for non-standard cases and share best practices with the team.
  • Continuously develop specific knowledge related to mobility topics, including visas, social security, and tax implications. Prepare and provide support with PERM and H1-B Visa Applications for employees, with a focus on U.S. Immigration.
  • Assist with processing business visas for internal leadership as needed.
  • Ensure compliance with country-specific legislative requirements for digital nomads and business travelers.

FAQs

What is the role of the Immigration & Mobility Associate at Milliman?

The Immigration & Mobility Associate supports the Immigration & Mobility Manager in managing global immigration and mobility processes, including coordinating visas, work permits, and citizenship for employees worldwide, while ensuring compliance with international regulations.

What qualifications are required for this position?

A Bachelor’s degree or equivalent experience is required, along with the ability to manage sensitive employee information, strong attention to detail, and excellent communication skills.

What kind of experience is preferred for this role?

Preferred qualifications include 2 to 3 years of experience in HR with Global Mobility and US Immigration experience.

Are there opportunities for professional development in this role?

Yes, the position allows for continuous development of specific knowledge related to immigration and mobility topics, including preparation for PERM and H1-B Visa applications.

What tools and software are used in this role?

Proficiency in Excel, OneNote, PowerPoint, and SharePoint is preferred, along with familiarity with HRIS and vendor systems.

How does this position collaborate with other teams?

The role involves ongoing collaboration with key internal partners including payroll, finance, HR, legal, and business partners to manage immigration processes effectively.

What are the main responsibilities of this associate?

Responsibilities include coordinating visas and work permits, updating internal documentation, auditing visas, maintaining employee databases, and supporting the Immigration Manager with compliance-related tasks.

Is there a requirement for travel in this role?

The job may involve processing business visas for internal leadership, which may require occasional travel.

How does the position handle employee confidentiality?

The Immigration & Mobility Associate must manage sensitive and confidential employee information with discretion and integrity.

What kind of tasks related to mobility cases is the associate responsible for?

The associate is responsible for the end-to-end execution of mobility cases, particularly focusing on intra-company short-term assignments, including drafting agreements and contracts for secondees.

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Milliman

It Takes Vision.

Consulting
Industry
1001-5000
Employees
1947
Founded Year

Mission & Purpose

Milliman is among the world’s largest independent actuarial and consulting firms. Founded in Seattle in 1947, Milliman has offices in key locations worldwide. Through consulting practices in employee benefits, healthcare, investment, life insurance and financial services, and property & casualty/general insurance, Milliman serves the full spectrum of business, financial, government, union, education, and nonprofit organizations. In addition to consulting actuaries, Milliman’s body of professionals includes numerous other specialists, ranging from clinicians to economists.