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Internal Events Executive

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Mills & Reeve

2mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Customer Relations
    Marketing
  • Oxford

AI generated summary

  • You need strong IT skills, advanced negotiation and organizational abilities, excellent communication, event management experience, flexibility in hours, and confidence in prioritizing tasks.
  • You will plan and execute internal events, coordinate with stakeholders and suppliers, manage budgets, communicate effectively, and analyze feedback to ensure successful outcomes.

Requirements

  • Excellent IT skills – office software, web systems, app based software, CRM databases, Zoom, video editing software, YouTube
  • Evidence of advanced negotiation skills
  • Evidence of excellent organisational skills, ability to delegate and attention to detail
  • Evidence of excellent communication skills
  • Experience in an events/project management role
  • is flexible for early starts and late finishes when events are planned
  • is self-managed and confident in setting and prioritising their own work agenda.

Responsibilities

  • Planning and implementing the delivery of successful internal events (face to face, and virtual) you will complete tasks yourself but be confident to ask for support and delegate work
  • Provide strategic advice to stakeholders on feasibility of possible events
  • Communication with internal and external contacts to make sure their expectations match what we are delivering
  • Negotiation with suppliers/venues to ensure best value solutions
  • Keeping clients up to date with the progression of the event and any tasks that are required of them
  • Producing detailed plans for events (timelines, venue/rooms and budgets)
  • Booking internal and external rooms and arranging catering and facility requirements such as AV
  • Building a portfolio of trusted suppliers and venues for future events
  • Working with multiple agencies to ensure smooth working processes and that cost efficiencies are fully utilised (expand on this to capture the venue contracts and procurement piece)
  • To utilise the firm's CRM database and email marketing systems to draft/send invitations and other communications and to monitor responses
  • Utilising social media where appropriate to raise profile of the business
  • Managing and reporting on event feedback and ensuring ROI for all events in order to create best practice guidelines for future events
  • Attend events as appropriate and provide agile advice to ensure the smooth running of the firm events

FAQs

What is the primary responsibility of the Internal Events Executive?

The primary responsibility is the successful planning and execution of firmwide internal events, ensuring they meet learning objectives within budget and adhere to best practice guidelines.

What skills are essential for this role?

Essential skills include excellent IT skills, advanced negotiation skills, strong organizational and communication skills, and experience in event/project management.

Is there a requirement for flexible working hours?

Yes, flexibility for early starts and late finishes is required when events are planned.

Will I be working alone or as part of a team?

You will be part of a seven-person events team and work closely with other members of the 58 strong national marketing team.

What tools and software should I be familiar with?

Familiarity with office software, web systems, app-based software, CRM databases, Zoom, video editing software, and YouTube is necessary.

How are internal stakeholders involved in the event planning process?

You will advise key stakeholders, such as KLD, ESS, Finance, Procurement, and the Senior Leadership team, on how to achieve their event objectives.

Will there be opportunities for career development within the firm?

Yes, Mills & Reeve emphasizes skill building and experience within a supportive environment, as it's ranked in the top 50 UK law firms.

What kind of events will I be involved in planning?

You will plan both face-to-face and virtual internal events.

How does Mills & Reeve ensure a supportive and inclusive work environment?

The firm is committed to providing an inclusive working environment, considering flexible working arrangements, and supporting individuals who need workplace adjustments.

Is feedback from events taken into account for future planning?

Yes, managing and reporting on event feedback is crucial to ensure ROI and to create best practice guidelines for future events.

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Mills & Reeve

We're a dynamic and thought-provoking law firm. We're flexible, personal and passionate about the law.

Law
Industry
1001-5000
Employees
1880
Founded Year

Mission & Purpose

Mills & Reeve is a leading UK law firm that provides comprehensive legal services to a wide range of clients, including businesses, individuals, and organisations. With a team of experienced lawyers, they offer expertise in various areas of law, including corporate law, commercial litigation, employment law, real estate, intellectual property, and more. Their ultimate mission is to deliver high-quality legal advice and innovative solutions to meet their clients' needs and help them navigate the complexities of the legal landscape. Mills & Reeve is committed to building long-term relationships with their clients, understanding their objectives, and providing practical and strategic legal advice to achieve their goals. Their purpose is to serve as trusted advisors, offering tailored legal services and supporting their clients' success in a rapidly changing business environment.

Culture & Values

  • Respect for each other

    We treat each other as equals, working respectfully with clients and with each other – always. Full stop.

  • Working together

    For clients: We’re a law firm that’s great at solving even the most complex problems. For employees: We’re supportive and loyal and it’s not in our nature to blame others when things go wrong. We enjoy spending time together and collaborating to develop innovative answers. We make time for each other, helping develop skills and sharing knowledge.

  • Strong client relationships

    For clients: We get to know you and your issues so we can provide tailored, pragmatic advice. It’s not just about offering an accurate legal viewpoint, but taking into account the bigger picture so we can help achieve your best outcome. For employees: We care about our clients’ interests and work to be a genuine consultative partner they can rely on for advice.

  • Openness

    For clients: We’re honest and straightforward, only offering advice we truly believe in. Importantly, our fees are transparent and we communicate clearly, regularly and in the way that suits you best. For employees: We balance being sincere and compassionate with being authentic and speaking up if something is wrong.

  • Client experience commitment

    We want to offer you more than just legal expertise. So together we’ll build a personal and supportive partnership with you – one that’s trusted and tailored to your needs.

Benefits

  • Five weeks' annual leave and the option to buy or sell a week each year

  • Extra day of leave for wedding/civil partnership, religious holiday and house moving

  • Bonus week leave every 11th year of continuous service

  • Enhanced maternity, paternity and adoption pay

  • Income protection after two years’ service

  • Life assurance with the choice of covering between two and 10 times annual basic salary