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International Executive Assistant

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Gallagher Re

26d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
  • London

AI generated summary

  • You need EA and office management experience, proficiency in Microsoft Office, strong English communication skills, and the ability to prioritize under tight deadlines. Must be UK eligible.
  • You will manage executives' schedules, organize travel, handle expenses, support meetings, liaise with clients, and oversee team administration and events coordination.

Requirements

  • Experience of working within a EA and office management role
  • Solid understanding of Microsoft Windows applications and Microsoft Office
  • Capable of working under tight deadlines and great at organising and prioritising workloads
  • Strong English language; Great written and verbal communication skills
  • Eligible to work in the UK

Responsibilities

  • Providing comprehensive administrative assistance to Senior Executives
  • Diary management and meetings scheduling in MS Outlook
  • Attending internal meetings to run the agenda and, to take and distribute minutes
  • Arranging business travel including international visas
  • Completing expense claims
  • Ordering stationery, marketing merchandise and business cards
  • Extensive liaison with clients and senior Gallagher Re Executives
  • Formatting MS Word documents and creating PowerPoint presentations, researching and liaising with internal teams for content
  • Booking meeting rooms and catering
  • Coordinating the International Team PA’s and administrative assistants, managing workflow and being responsible for the recruitment and onboarding of new members to the team
  • Administration and logistics for International Team meetings and events, collaborating with internal and external providers as well as onsite support

FAQs

What is the primary responsibility of the International Executive Assistant at Gallagher Re?

The primary responsibility includes providing comprehensive administrative assistance to Senior Executives within the International division, managing diaries, scheduling meetings, and coordinating travel arrangements.

Is prior experience required for this role?

Yes, the ideal candidate will have experience as an EA supporting Senior Executives and office management.

How many days a week is in-office attendance required?

The role requires a minimum of 3 days a week in the office.

What software skills are necessary for this position?

A solid understanding of Microsoft Windows applications and Microsoft Office is essential for this position.

Are there opportunities for professional growth within Gallagher Re?

Yes, Gallagher Re offers great teams and exciting career opportunities for professional growth.

What kind of benefits does Gallagher Re provide?

Gallagher Re offers a wide range of benefits, including a competitive salary, minimum of 25 days holiday, pension scheme, life insurance, and private medical insurance, among others.

Will I be required to manage the workflow of other administrative assistants?

Yes, part of the responsibilities includes coordinating the International Team PA’s and administrative assistants, managing their workflow.

How does Gallagher Re approach diversity and inclusion?

Inclusion and diversity are core to Gallagher Re's business, and they embrace the diverse identities, experiences, and talents of their employees to better serve clients and communities.

Is there a support system in place for applicants with disabilities?

Yes, Gallagher Re is committed to ensuring that the recruitment process is inclusive and accessible, offering support for existing employees with long-term health conditions or disabilities.

What steps are taken to ensure a healthy work-life balance?

In addition to a competitive salary, Gallagher Re provides a minimum of 25 days holiday plus bank holidays, and options to buy extra days, which supports a healthy work-life balance.

Gallagher Re

Finance
Industry
10,001+
Employees

Mission & Purpose

The reinsurance landscape is evolving. To compete in a global marketplace, our clients and carriers demand scale and breadth. And we’re rising to meet the challenges ahead. As we welcome Willis Re to the Gallagher Re team, we look forward to driving greater value by combining the knowledge and expertise of our two organisations. The new Gallagher Re is more than just bigger. It’s smarter, faster, and stronger. At Gallagher Re, client advocacy is at the heart of everything we do. We are here to help you face your future with confidence.