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IP Assistant - Cardiff

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EIP

2mo ago

  • Job
    Full-time
    Entry Level
  • Legal
  • Cardiff

AI generated summary

  • You need a proactive approach, organizational skills, effective communication, autonomy, adaptability under pressure, teamwork, and strong IT skills for a paperless environment.
  • You will handle client communications, manage documents, assist the paralegal team, track translations, update records, and perform various administrative tasks, including covering duties as needed.

Requirements

  • A “can-do” approach
  • A consistent and reliable manner
  • Excellent organisational skills and the ability to prioritise competing priorities
  • The ability to communicate effectively
  • The ability to work autonomously
  • The ability to work under pressure and meet tight deadlines
  • The ability to foster trust and understanding within the team by showing willingness to assist when requests come in maintaining a positive approach and showing concern for others by offering to cover
  • Excellent IT skills as we are a paperless office and we have very advanced IT systems

Responsibilities

  • Creating cold reporting / standard letters and emails to go to client
  • Checking take on list daily and uploading relevant documents
  • Bookmarking working copies
  • Implementing updates to working copies
  • Filing invoices within EIP Documents
  • Updating prior art files
  • Reporting Certificate of Grant
  • Assisting paralegal team with portfolio take-ons and following relevant procedures
  • Monitoring Fees & Charges changes and updating Inprotech and "the bible"
  • Ordering and keeping track of translations as requested by the paralegal team
  • Sending out work requests and updating spreadsheet
  • Preparing travel requests
  • Printing and scanning documents on request
  • Booking meetings for fee earners and/or paralegals if requested
  • Exposure to the overall Patent lifecycle
  • Responding to and performing any other reasonable ad hoc administration tasks as needed by the paralegal team
  • Provides cover when the Office/IP Assistant is out of the office including all primary duties of the Office/IP Assistant which are varied and include:
  • Collecting post and taking it to the post office
  • Setting up meeting rooms
  • Both primary and secondary duties are important, and it is the responsibility of the job holder to ensure both are covered. The secondary duties listed are performed on an ad-hoc basis in the event that the Office/IP Assistant is absent.

FAQs

What is the job title for this position?

The job title is IP Assistant.

Where is the job located?

The job is located in Cardiff, with options to join from our London, Bath, or Leeds office.

Is previous experience required for this role?

No, the role does not require any previous experience and is an opportunity to start a career as a paralegal.

What is the working arrangement for this position?

The working arrangement is full-time, with three days in the office and two days working from home.

What are the key responsibilities of an IP Assistant?

Key responsibilities include creating standard letters and emails, checking the take-on list, updating prior art files, assisting the paralegal team, and various administrative tasks.

What skills are required for this position?

Required skills include excellent organisational abilities, effective communication, the ability to work autonomously under pressure, and strong IT skills.

What benefits are offered with this position?

Benefits include a competitive salary, discretionary bonus, 25 days of holiday, pension scheme, private medical healthcare, and more.

Is there an opportunity for career advancement in this role?

Yes, the role offers a chance to build a career with a tier-one patent firm and progress through the ranks.

Does EIP support diversity and equal opportunities?

Yes, EIP is an equal opportunities employer that values diversity and welcomes applications from all qualified individuals.

What is the policy on hybrid working at EIP?

EIP offers hybrid working arrangements, allowing employees to work three days in the office and two from home, with reduced business hours on office days, subject to urgent work commitments.

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EIP

We specialise in high-value and complex patent matters.

Law
Industry
51-200
Employees
2000
Founded Year

Mission & Purpose

We specialise in high-value and complex patent matters. Our multidisciplinary team combines patent attorneys, litigators and commercial IP lawyers in three of the world’s main patent markets - Germany, UK and USA and now also in the Nordics through our recent expansion into Sweden. Our patent drafting, prosecution and challenges practice obtains and defends high-value and complex patents for clients, and invalidates patents held by others during post-grant proceedings including oppositions at the European Patent Office (EPO). EIP’s litigation practice has built a strong reputation for quality and success amongst its competitors and clients, with a strong track record including success in a landmark ruling on Standard Essential Patents (SEPs) from the UK Supreme Court. Increasingly our patent attorneys work closely with the litigation team in the UK and Germany providing additional technical expertise on large scale international patent litigation matters. We have represented clients in hundreds of oppositions before the EPO. We counsel clients on strategic patent portfolio development, and have implemented high-level IP strategies for some of the world’s largest companies. We also offer commercial advice on the exploitation and use of the full range of Intellectual Property Rights (IPRs) including patents, trademarks, design rights, copyright and other ancillary issues arising in relation to data protection and rights of privacy.