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Judicial Appointments Commission

Applications are closed

  • Job
    Full-time
    Mid & Senior Level
  • London

Requirements

  • A positive, flexible, self-motivated, and organised approach, with excellent attention to detail.
  • Experience of managing competing priorities and prioritising issues as appropriate.
  • Experience of working to tight deadlines.
  • Excellent written and verbal communication skills with the ability to adapt communication styles to suit a wide range of audience (including senior officials).
  • Strong stakeholder engagement and relationship management skills.
  • Discretion and respect for confidential information.
  • An ability to work calmly and methodically under pressure.
  • Skilled in the use of Microsoft Word, Excel, Outlook and PowerPoint and the ability to learn and use unfamiliar IT packages to a high standard.
  • Proven experience of providing PA support to senior management, or an equivalent role with similar or transferable skills.
  • Experience of minute taking

Responsibilities

  • Proactively manage the Chief Executive’s inbox and diary: scheduling meetings, flagging urgent issues, commissioning responses, monitoring and following up on actions, and being a friendly and helpful representative for them and the wider directorate both internally and with external stakeholders.
  • Coordinate the CEO’s and Deputy CEO’s diaries, actively ensuring that the right meetings are given priority, resolving scheduling conflicts and ensuring adequate time is allowed for travel, preparation, and desk work.
  • Support the Head of Secretariat in managing the JAC Chairman’s JAC stakeholder activities.
  • Commission, research, and provide high quality briefing and advice for the CEO.
  • Ensure senior colleagues are aware of potential items for discussion to support the Chief Executive in both internal and external stakeholder meetings.
  • Ensure that the CEO is fully equipped with relevant materials and briefed (verbal and written) prior to all meetings, and that arrangements for the meetings operate successfully.
  • Keep a careful note of points discussed at meetings and follow up action points with relevant managers, providing feedback to colleagues following the Chief Executive’s comments or steers on their work and outlining next steps.
  • Provide administrative support to the CEO and DCEO in the preparation of presentations, reports, and internal and external correspondence.
  • Act as a point of contact and conduit to ensure activities are coordinated and joined up across the JAC undertaking specific projects that directly support the cross-JAC priorities set by the CEO.
  • Provide an effective Senior Leadership Team secretariat function, taking ownership of weekly agendas and actions.
  • Support the DCEO in setting the agenda for monthly Strategy and Policy Division meetings.
  • Support the Head of Secretariat, to manage the Business of the Board and deliver 8 Board meetings a year.
  • Provide support as part of the Commission Secretariat team, who are responsible for all aspects of support to the JAC Commission Board and sub-Committees.

FAQs

What is the salary range for the Senior Executive Assistant position?

The salary range for the Senior Executive Assistant position is £38,661 - £42,019.

Is this position permanent?

Yes, this position is permanent.

How many jobs are available for this role?

There is 1 job available for this role.

Where is the job located?

The job is located in London, specifically at Clive House, SW1H 9EX.

What are the main responsibilities of the role?

The main responsibilities include managing the Chief Executive's inbox and diary, coordinating schedules, providing briefings, and supporting the Senior Leadership Team.

Will the successful applicant have any line management responsibilities?

No, the successful applicant will not have line management responsibilities.

What essential skills are required for this position?

Essential skills include excellent communication, stakeholder engagement, attention to detail, and proficiency in Microsoft Office applications.

What are the working patterns for this role?

The role offers full-time, flexible working patterns, and we consider part-time, compressed hours, or job share applications.

How will candidates be assessed during the recruitment process?

Candidates will be assessed through a sift based on their CV, Statement of Suitability, and behaviours such as Managing a Quality Service and Communicating and Influencing, followed by an interview assessing all three behaviours.

When is the closing date for applications?

The closing date for applications is 14th November 2024 at 23:55 hours.

Are there any opportunities for learning and development?

Yes, we actively encourage staff to undertake learning and development as part of their personal objectives.

Is there a reserve list associated with this position?

Yes, there is a 12-month reserve list for other suitable candidates for future vacancies.

What benefits do employees receive?

Employees receive benefits such as an attractive annual leave allowance, choice of pension schemes, flexible working opportunities, and support for training and development.

How is the application process structured?

The application process includes submitting a CV, a statement of suitability, and written evidence of specific behaviours.

Will the job require office attendance?

Yes, the role requires attendance in the office with a minimum of 2 days per week, although this may increase based on business needs.

What should candidates include in their application?

Candidates should include their CV, a statement of suitability outlining how they meet the essential criteria, and written evidence demonstrating specified behaviours.

When are interviews expected to take place?

Interviews are expected to take place in late November or early December 2024.

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