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Junior Office Assistant (MAA)

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Emirates

2mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Facilities Management
  • Kolkata

AI generated summary

  • You need 12 years of schooling, 1+ year in administration, office experience, and proficiency in Word and Excel. Arabic is required for EK Engineering.
  • You will sort and distribute documents, maintain files, order supplies, provide administration support, manage appointment schedules, and offer driving services to department heads.

Requirements

  • 12 Years schooling or equivalent
  • Administration. General administration - 1 year or more
  • Experience in an administrative or office environment.
  • Computer literate with working knowledge of Word, Excel etc.
  • Other languages besides English: Arabic for EK Engineering

Responsibilities

  • Pack, sort and distribute documents/mail items in an organised and timely manner, ensuring this is done as per agreed guidelines and pre-defined procedures, where relevant. Highlight discrepancies or exceptions to the supervisor.
  • Prepare standard documents for distribution to internal and external departments as per department requirements. This includes photocopying, collating, scanning, faxing, laminating, binding etc.
  • Maintain general logs or standard reports as per department requirements, forwarding for or obtaining management approval where required. Ensure information is accurate and up to date. This includes basic data entry for timekeeping, forms, applications etc.
  • Maintain files as per department requirements. Ensure filing is organised and up to date, discarding or recycling outdated documents outside of the storage period.
  • Ensure hardware assets are in working order (photocopier, telephones, fax etc).
  • Order and maintain office stationary supplies, keeping logs of all transactions.
  • Provide routine services, including typing, tracking appointments and contacting clients, as well as providing general office administration assistance. Update section staff members on various issues such as meetings, interviews, tests etc.
  • Provide driving services for the department heads and maintain company vehicle.

FAQs

What is the primary purpose of the Junior Office Assistant role?

The primary purpose of the Junior Office Assistant role is to provide basic administrative or general office support, focusing on the completion of standardized tasks and work routines.

What are some of the key responsibilities of a Junior Office Assistant?

Key responsibilities include packing, sorting, and distributing documents/mail, preparing standard documents, maintaining logs and reports, managing files, ensuring hardware functionality, ordering office supplies, providing routine services, and offering driving services for department heads.

What qualifications are required for this position?

The position requires 12 years of schooling or an equivalent qualification, along with at least 1 year of experience in general administration.

Is experience in an administrative role necessary for the Junior Office Assistant position?

Yes, experience in an administrative or office environment is necessary for this position.

What level of computer literacy is expected for this role?

Candidates should have computer literacy with a working knowledge of applications such as Word and Excel.

Are there any language requirements for this position?

Yes, knowledge of other languages besides English, particularly Arabic, is required for positions related to EK Engineering.

What types of services will the Junior Office Assistant provide?

The Junior Office Assistant will provide routine services such as typing, tracking appointments, contacting clients, and general office administration assistance.

Will the Junior Office Assistant need to drive company vehicles?

Yes, the Junior Office Assistant will be required to provide driving services for department heads and maintain the company vehicle.

What is the process for maintaining office supplies?

The Junior Office Assistant is responsible for ordering and maintaining office stationary supplies while keeping logs of all transactions.

Is there any information regarding salary and benefits for this position?

Details about salary and benefits will be provided as part of the application process or during the interview.

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Emirates

Transportation
Industry
10,001+
Employees
1985
Founded Year

Mission & Purpose

Emirates is a global airline based in Dubai, known for its extensive international flight network and high-quality passenger services. Their mission is to connect the world with their exceptional travel experiences, focusing on innovation, comfort, and customer satisfaction. Emirates aims to be the world's leading airline by delivering superior service and operational excellence, enhancing travel for people globally while promoting Dubai as a major travel hub.