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Junior Personal Assistant

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Frontier Economics

7d ago

  • Job
    Full-time
    Entry & Junior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Dublin
  • Quick Apply

AI generated summary

  • You must be proficient in Microsoft Office, self-motivated, organized, detail-oriented, a strong communicator, and a flexible team player. Fluent English is essential.
  • You will manage front desk tasks, book travel, handle expenses, assist with diary management, update contacts, support proposals, aid finance invoicing, and collaborate with the team.

Requirements

  • Confident in using all Microsoft Office programmes (Excel, Word, Outlook, PowerPoint) to a good standard
  • Self-motivated, with the ability to work proactively and independently.
  • Excellent organisational skills, attention to detail, and the ability to manage multiple tasks and priorities.
  • Confident in building positive working relationships across the company.
  • Excellent written and verbal communication skills.
  • Strong team player with a flexible, proactive and professional attitude
  • Language skills – Fluent English

Responsibilities

  • Front of House Support: managing phone calls, meeting and greeting clients, distribution of post, arranging couriers;
  • Booking travel: including adding travel itineraries to diaries, co-ordinating visa applications and ensuring Covid and Brexit requirements are adhered to;
  • Expense Management: preparing and submitting cash and credit card expenses for the Dublin team;
  • Diary management: Supporting the Executive Assistant with diary management for the Associate Director and Director in Dublin;
  • Contacts Management: updating and maintaining our Frontier database;
  • Business Development: support the Pitches & Proposals team and the Executive Assistant by assisting in the preparation of client proposals and the supporting documentation required;
  • Working with other Business Management Teams: to support Finance with invoicing clients;
  • Working and collaborating with the wider Practice Co-ordination Team: working collaboratively, flexibly and openly, supporting each other as our capacity allows. Being helpful and responsive to the needs of colleagues and clients, taking ownership of tasks and getting things done.

FAQs

What is the location of the Junior Personal Assistant position?

The position is based in our Dublin office.

What are the core responsibilities of the Junior Personal Assistant?

The core responsibilities include front of house support, booking travel, managing expenses, diary management, contacts management, business development assistance, and collaboration with other business management teams.

What qualifications are required for this role?

Essential requirements include proficiency in Microsoft Office programs, self-motivation, excellent organizational skills, good written and verbal communication skills, strong team player attributes, and fluency in English.

Are there any preferred skills that would enhance my application?

Yes, knowledge of other languages such as French, German, or Spanish is desirable.

What kind of training or development opportunities does Frontier Economics offer?

Frontier Economics offers numerous Learning & Development opportunities, including ongoing Career Development Reviews and support from an allocated mentor.

What is the work-life balance like at Frontier Economics?

Frontier Economics understands the importance of work-life balance and offers flexible working arrangements, as well as 28 days of annual leave with the option to purchase an additional 10 days.

How is the company structured regarding employee ownership?

Frontier Economics is entirely employee-owned, which means all employees are shareholders and have a voice in how the company is run.

What does Frontier Economics offer in terms of salary and benefits?

Frontier Economics offers a highly rewarding salary, bonuses, and various benefits to support employees inside and outside of work.

Who will I report to in this role?

You will report to the Practice Co-ordination Team Lead, working closely with the Executive Assistant in Dublin and the wider team.

Is there an onboarding process for new employees?

Yes, there is a structured onboarding process to help you integrate into your role and understand the company's operations.

Frontier Economics

Consulting
Industry
201-500
Employees

Mission & Purpose

Frontier Economics is a company that specialises in economic and financial consulting services. Their ultimate goal is to provide strategic advice and analytical expertise to help businesses, governments, and organisations make informed decisions and address complex economic and regulatory challenges. Frontier Economics' purpose revolves around delivering evidence-based solutions and insights that support their clients in achieving their objectives, whether it's shaping public policy, optimising business strategies, or navigating regulatory landscapes. Through their economic analysis and consultancy services, they aim to contribute to the success, efficiency, and effectiveness of their clients in various sectors, promoting economic growth and better decision-making.

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