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(Junior) Workplace Manager (m/f/d)

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Appinio

2mo ago

  • Job
    Full-time
    Entry & Junior Level
  • People, HR & Administration
    Facilities Management
  • Hamburg

AI generated summary

  • You have a degree/experience in relevant fields, strong attention to detail, proficiency in German and English, are based in Hamburg, and have a passion for creating great employee experiences.
  • You will manage the Hamburg office operations, support global team logistics, handle administrative tasks, ensure health and safety compliance, and coordinate onsite events and meetings.

Requirements

  • You have a degree in Business Administration, Hospitality/Facilities Management, Operations Management or similar - or bring some experience in workplace management and/or office coordination
  • Ideally, you have had exposure to working in/with a remote/hybrid organisation
  • You have strong attention to detail and the ability to juggle multiple tasks
  • You are proficient in German and fluent in English, with excellent communication skills, both written and verbal
  • You are based in Hamburg and excited to be in the office every day
  • You're highly organized, pragmatic, and empathetic, with a proactive mindset and a passion for creating meaningful employee experiences
  • You take ownership and are not afraid to roll up your sleeves, always eager to help out a team member and proactively keep stakeholders informed
  • You like handling paperwork :)

Responsibilities

  • Oversee the daily operations of our Hamburg office, ensuring a comfortable, well-maintained, and efficient workspace for all team members
  • Provide logistical and operational support for team members working in any of our global hubs (through WeWork) by assigning and managing accesses globally
  • Support administratively People and Finance Team by handling company paperwork, including processing signatures, drafting letters, and managing essential documents to support our teams
  • Ensure all offices meet local health and safety standards, implementing necessary updates and training as required
  • Support the coordination of onsite team events, meetings, and visits by arranging space, catering, and materials as needed

FAQs

What is the primary office location for this role?

The primary office location for this role is in Hamburg.

Is this position remote-friendly?

This position requires the person to be in the office every day, as it focuses on enhancing the office experience across locations.

What responsibilities will the (Junior) Workplace Manager have?

The (Junior) Workplace Manager will oversee daily operations of the Hamburg office, provide logistical and operational support for team members, handle essential documents, ensure health and safety standards, and coordinate onsite team events and meetings.

What qualifications are required for this position?

A degree in Business Administration, Hospitality/Facilities Management, Operations Management, or similar field is preferred, along with some experience in workplace management or office coordination.

Do I need to speak German for this role?

Yes, proficiency in German and fluency in English are required, along with excellent communication skills.

Is there any room for growth in this role?

Yes, the post outlines an ideal candidate but also serves as inspiration for the role to evolve, encouraging applicants with a genuine passion for the position.

What benefits are offered with this job?

Benefits include a flexibility policy with no hard cap on vacation days, a MacBook, access to a Deutschland ticket, a subsidized Urban Sports Club membership, and access to a co-working space in Hamburg.

Do I need prior experience working in a remote or hybrid organization?

Ideally, yes, but it is not a strict requirement. Some exposure to remote or hybrid working environments is preferred.

Will I be responsible for managing communications and paperwork?

Yes, handling company paperwork, including processing signatures and drafting letters, is part of the responsibilities for this position.

Are individuals from diverse backgrounds encouraged to apply?

Yes, Appinio is an equal-opportunity employer and encourages all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

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Appinio

Real-time market research for when you need answers. Fast.

Technology
Industry
51-200
Employees
2014
Founded Year

Mission & Purpose

At Appinio, we help companies always make the right decisions through real-time market research. As the world’s largest opinion network, every day we collect millions of responses from consumers to allow our clients to move from questions to insights in minutes. Over 2000 companies worldwide rely on us to understand how their consumers think.