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Juvenile Services: Administrative Specialist (CORE)

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Williamson County

12d ago

  • Job
    Full-time
    Junior Level
  • Government & Politics
    People, HR & Administration
  • Georgetown

AI generated summary

  • You need a high school diploma, two years of clerical experience, knowledge of Microsoft Office, a valid Texas driver's license, and experience in law enforcement or juvenile justice.
  • You will assist visitors, manage funds, maintain filing systems, process data, create reports, and support policy updates while ensuring compliance and performing quality assurance tasks.

Requirements

  • High School diploma or equivalent
  • One (1) year of clerical experience in a professional office environment
  • Working knowledge of Microsoft Office Suite
  • Valid Texas driver's license
  • Two (2) years of clerical experience in a professional office environment
  • Court Assignment: Prior work experience in a law enforcement or juvenile justice setting

Responsibilities

  • Provides continuous coverage at a reception desk to assist visitors and callers
  • Receipts funds for probation, restitution, court, and child support fees
  • Assists in copying, filing and auditing invoices
  • Enters and verifies data within the Juvenile Case Management System (JCMS) database
  • Creates and maintains various reports, forms, worksheets, and informational materials
  • Ensures comprehensive filing systems are maintained and up to date
  • Retrieves, sorts and distributes incoming mail and fax documents
  • Assists in planning and executing special projects and events
  • Assists with policy and procedure updates
  • Cross-trains with other office staff to ensure continuity of departmental operations
  • Attends all meetings and trainings, as required
  • Performs special duties as assigned
  • Processes and audits detention intake data
  • Oversees RAPTOR data system and compiles monthly visitor and volunteer activity
  • Processes juvenile arrest documentation
  • Updates Department of Public Safety (DPS) computerized criminal history and ensures compliance
  • Maintains and produces caseload reports
  • Processes and audits probation case data
  • Records probation details within DPS database
  • Creates and tracks various correspondence related to probation
  • Performs school records requests
  • Performs record/file maintenance and quality assurance
  • Reviews and prepares all documentation relating to sealing of records for eligible youth
  • Verifies data within case management system and enters applicable notes
  • Scans and/or prepares records for destruction

FAQs

What are the main responsibilities of the Administrative Specialist in Juvenile Services?

The main responsibilities include providing administrative support, managing reception and clerical duties, processing documentation, maintaining filing systems, entering data within the Juvenile Case Management System, and assisting with special projects and policy updates.

Is experience in a specific setting preferred for the Administrative Specialist role?

Yes, prior work experience in a law enforcement or juvenile justice setting is preferred, especially for court assignments.

What are the working hours for this position?

The normal working hours are Monday to Friday, 8 a.m. to 5 p.m., but work outside of these hours may be required.

What qualifications are needed for this job?

Applicants must have a high school diploma or equivalent and at least one year of clerical experience in a professional office environment. Working knowledge of Microsoft Office Suite is also required.

Are there any licensing requirements for this position?

Yes, a valid Texas driver's license is required within thirty (30) days of employment.

Is there any testing required for employment?

Yes, employment is contingent on passing several post-offer pre-employment screenings, including a criminal background check, motor vehicle record check, drug screening, physical exam, and a Child Abuse Registry check.

What is the work environment like for the Administrative Specialist?

The work is primarily indoors in an air-conditioned environment, but there may be occasional contact with individuals accused or adjudicated of crimes.

Does the job require physical activity?

Yes, the position involves prolonged standing, sitting, walking, reaching, bending, and some driving related to errands and meetings.

Is this position part of a tobacco-free workplace?

Yes, Williamson County is a tobacco-free workplace, and the use of tobacco products is prohibited on all premises.

Can I request an accommodation during the application process?

Yes, if you require an accommodation to apply for a position, you may request assistance from the Human Resources Department.

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Williamson County

Official LinkedIn profile for the Williamson County, Texas government.

Government
Industry
1001-5000
Employees
1848
Founded Year

Mission & Purpose

The Mission Statement for Williamson County Government is to provide excellent customer service while executing strategic, financially sustainable core services that promote a healthy, safe and prosperous county. Vision Statement: Williamson County is known for its role in providing a superior quality of life for its citizens. The cohesive county government, committed to effective governance, operates as a team to guarantee continual high quality services to its citizens. The citizens of Williamson County trust their elected officials and participate fully in the governance of the County. The rich heritage and values of the County are the basis of the strong sense of community in which makes Williamson the most desirable county in which to live in the State of Texas. The county staff and leadership are highly professional and committed to maintaining an integrated sustainable community. There are sufficient physical and human resources to provide the services that the citizens need. There is maximum effort to determine citizen needs and respond to those needs appropriately, while expending the least amount of public funds in a conservative, responsible and efficient manner.