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Lead Administrative Assistant-Orthopedics Pediatrics

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Vanderbilt University Medical Center

2mo ago

  • Job
    Full-time
    Senior Level
  • Healthcare
  • Nashville
  • Quick Apply

AI generated summary

  • You need relevant work experience of 5 years and a High School Diploma or GED.
  • You will support faculty with scheduling, travel arrangements, event planning, budgeting, and managing administrative tasks in the Ortho Spine area. Additional tasks may arise as needed.

Requirements

  • Work Experience: Relevant Work Experience
  • Experience Level: 5 years
  • Education: High School Diploma or GED

Responsibilities

  • Provide general administrative support for 5 to 8 faculty.
  • Performs key administrative functions and representative of Ortho Spine area.
  • Managing travel arrangements, expenses, secretarial duties, scheduling, and managing calendar.
  • Leads coordination of annual symposium and monthly journal club/seminars-work closely with PI to plan and coordinate event details in all capacities.
  • Including event planning from start to completion, budgeting & account payable management, vendor selection, marketing, financial management and reporting, post event evaluation.
  • Additional responsibilities as assigned.

FAQs

What are the main responsibilities of the Lead Administrative Assistant in Orthopedics Pediatrics?

The main responsibilities include providing general administrative support for 5 to 8 faculty, managing travel arrangements, expenses, scheduling, leading coordination of annual symposiums and monthly journal clubs/seminars, and performing additional assigned responsibilities.

What qualifications are required for this position?

A High School Diploma or GED is required, along with a minimum of 5 years of relevant work experience.

What skills are essential for this role?

Essential skills include advanced clerical and administrative skills, intermediate ad hoc reporting skills, novice analytical skills, and knowledge of human resources policies and procedures.

Is experience in event planning necessary for this role?

Yes, experience in event planning is necessary as you will be responsible for coordinating events such as annual symposiums and monthly journal clubs/seminars.

What type of environment does Vanderbilt University Medical Center promote?

Vanderbilt University Medical Center promotes an inclusive environment that values diversity, encouraging all employees to thrive, and recognizes the importance of a community focused on excellence and innovation.

Is there room for professional growth in this position?

Yes, there is ample opportunity for professional growth as Vanderbilt Health supports development and offers a sense of community and purpose.

Does this position involve teamwork?

Yes, this position requires teamwork, as the Lead Administrative Assistant will serve as a lead for the team, providing expertise and guidance to team members.

What is the work setting for this job?

The work setting is at Vanderbilt University Medical Center, located in Nashville, Tennessee, in an administrative support role for pediatric orthopaedics.

Are there specific software or technical skills required for this position?

Technical capabilities like clerical/administrative functions, ad hoc reporting, and proficiency in managing data entry and document preparation are required. Familiarity with various software applications is also beneficial.

What is the organizational impact of this position?

The Lead Administrative Assistant independently performs non-routine tasks that significantly impact the team and other related teams, contributing to overall operational efficiency.

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Vanderbilt University Medical Center

Making Health Care Personal

Science & Healthcare
Industry
10,001+
Employees
1875
Founded Year

Mission & Purpose

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.