Legal Administrative Assistant (Remote)

RR Donnelley

2mo ago

Applications are closed

Job
Full-time
Senior Level
Legal
$40.9K - $85.3K
Phoenix
Remote

Requirements

High School Diploma or GED with 5+ years of extensive work experience in litigation
Proficiency in court procedures, including e-filings, trial preparation, and adherence to civil procedure rules.
Ability to consistently apply relevant policies, procedures, and legal regulations while executing job responsibilities.
May provide oversight of work conducted by junior level staff and/or review/audit work for accuracy.
Advanced proficiency in technology, including MS Office or MAC, for word processing, spreadsheets, and specialized legal software essential for effective job performance.
Excellent oral and written communication skills, enabling clear and effective communication across departments and with legal professionals.
Strong organizational skills with a proven ability to manage deadlines, prioritize workload, and adjust to meet evolving business needs.
In-depth knowledge of functional areas related to litigation or a professional field within the legal industry.

Responsibilities

Process expense reimbursements accurately and promptly.
Retrieve and organize documents from courts as required for cases.
Utilize knowledge of civil procedure and evidence rules to research and apply legal standards effectively.
Prepare pleadings, motions, and other legal documents with high accuracy and attention to detail.
Apply familiarity with legal terminology and procedures to support legal team operations.
Use LexisNexis/Westlaw proficiently to gather cases for attorney review.
Demonstrate understanding of "redline" and "blackline" document comparisons.
Independently create Table of Authorities (TOA) and Table of Contents (TOC) without external assistance.
Conduct intake procedures and gather necessary information as assigned.
Enter and manage data accurately within various systems.
Format, input, edit, retrieve, copy, scan, and transmit legal documents and relevant information as needed.
Prepare pleadings, discovery documents, and contracts for filing, service, and editing with minimal errors.
Organize and maintain pleading/discovery binders, indexes, and case files.
Utilize docketing/calendaring systems to track court dates and filing deadlines.
Assist with overflow work including typing, filing, photocopying, and mailings.
Generate attorney timesheets, expense summaries, client bills, and reports as directed.
Collaborate with colleagues to complete assigned projects and maintain confidentiality.
Ensure confidentiality and integrity of client/attorney information.
Maintain organized files, records, and reports for easy retrieval.
Participate in special projects and other assigned duties as required.
Demonstrate strong typing skills (75+ words per minute) with excellent spelling, grammar, and punctuation.
Quickly learn new skills and adapt to evolving job requirements and technologies.

FAQs

What is the job title for this position?

The job title is Legal Administrative Assistant.

Is this position remote?

Yes, this position is remote.

What are the working hours for this role?

The working hours are Saturday to Tuesday, from 8am to 6:30pm Pacific Time.

What company is hiring for this position?

RRD is hiring for this position.

What qualifications are required for this Legal Administrative Assistant position?

A High School Diploma or GED with at least 5 years of extensive work experience in litigation is required.

What specific skills should candidates possess?

Candidates should have strong technical, organizational, and administrative skills, including proficiency in MS Office or MAC, and familiarity with legal terminology and procedures.

What are some key responsibilities of this role?

Key responsibilities include processing expense reimbursements, retrieving and organizing documents, preparing legal documents, managing case files, utilizing legal research tools, and ensuring confidentiality and integrity of client information.

What is the national pay range for this position?

The national pay range for this role is $40,900 to $85,300 annually.

Are there any benefits offered for this position?

Yes, RRD offers benefits including medical, dental and vision coverage, paid time off, disability insurance, a 401(k) with match, life insurance, tuition assistance, maternity leave, adoption assistance, and employer/partner discounts.

Is prior experience in litigation required?

Yes, at least 5 years of litigation experience is required for this position.

Will I need to manage or oversee junior staff?

Yes, you may provide oversight of work conducted by junior staff and/or review/audit work for accuracy.

What tools will I need to be proficient in for this role?

Proficiency in MS Office or MAC, LexisNexis/Westlaw for legal research, and other specialized legal software is essential for effective job performance.

How is the actual pay determined for this role?

The actual pay offered may vary based on factors such as education, skills, experience, proficiency, performance, shift, and location.

Does this role involve handling sensitive information?

Yes, this role involves maintaining the confidentiality and integrity of client and attorney information.

RR Donnelley

Marketing & Advertising

Industry

10,001+

Employees

Mission & Purpose

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.