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Legal Administrator

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IBB Law

2mo ago

  • Job
    Full-time
    Entry, Junior & Mid Level
  • Legal
    People, HR & Administration

AI generated summary

  • You must have a degree (preferably in law), strong IT skills, legal research capability, attention to detail, and excellent communication. Ability to work independently or in a team is essential.
  • You will draft legal documents, assist solicitors, liaise with clients, manage files, conduct research, prepare bills, and handle administrative tasks as needed.

Requirements

  • Educated to degree level standard or equivalent, preferably in law.
  • Advanced working knowledge of Microsoft applications including Word, Excel and PowerPoint
  • Experience of using a legal Practice Management System is a distinct advantage
  • Strong communication skills
  • Highly literate and numerate with the ability to read and assimilate complex written information
  • Strong legal research skills
  • Focussed on accuracy and attention to detail with the ability to proof-read
  • Well organised and able to work to deadlines and guidelines
  • Excellent written and verbal communication skills
  • A high level of IT proficiency
  • Good time management skills
  • High level of accuracy and attention to detail
  • Ability to work effectively independently or as part of a team
  • Strong interpersonal skills
  • Willingness to proactivity take ownership of own learning and development
  • Commercial awareness

Responsibilities

  • Legal tasks as required including:
  • Drafting documents including wills, lasting powers of attorney, witness statements, oaths, estate accounts
  • Loading information onto and using the probate tool
  • Recording chargeable and investment time
  • Preparing standard correspondence and documents on matters
  • Liaising with clients by email, telephone and in person
  • Assisting solicitors and other fee earners
  • Conducting legal research using tools such as LexisNexis and Lawtel Westlaw
  • Checking lengthy documentation and proofreading as required
  • Completing legal forms
  • Administrative tasks to include:
  • File opening in accordance with IBB procedures to include data input, completion of internal forms and procedures, preparation of anti-money laundering documentation, setting up the paper file and file labels, preparing the initial letters for fee earner review
  • File closing in accordance with IBB procedures to include data input, checking ledger balances, filleting files, returning client documents, completion of internal forms
  • Preparation of bills in accordance with IBB procedures, to include collating disbursement receipts, liaising with accounts and preparing all documentation to be sent to the client in accordance with defined procedures
  • Filing time sheets, incoming correspondence, outgoing copies, invoices, reports and paper files in/out of the filing system. Assisting with file checking and organising in preparation for semi-annual quality audits
  • Checking deeds in and out of the deeds storage facility. Collecting deeds from the floor and returning them to storage
  • Printing, scanning, copying documents. Generally liaising with the document management centre on document production/collation tasks
  • Ad-hoc data input as and when required onto PMS (SOS Connect) and RMS (Records Management System)
  • Any other duties as and when required.

FAQs

What are the working hours for the Legal Administrator position?

The working hours for the Legal Administrator position are full-time.

Where is the Legal Administrator position located?

The position is located in Beaconsfield.

What qualifications are required for the Legal Administrator role?

Candidates are required to be educated to degree level standard or equivalent, preferably in law.

What key responsibilities does the Legal Administrator have?

Key responsibilities include drafting legal documents, conducting legal research, assisting solicitors, and performing various administrative tasks.

Is experience with a legal Practice Management System necessary for this role?

While not mandatory, experience of using a legal Practice Management System is considered a distinct advantage.

Are strong communication skills important for this position?

Yes, strong communication skills are essential for effective interaction with clients and team members.

What software applications should a candidate be proficient in for this role?

Candidates should have advanced working knowledge of Microsoft applications including Word, Excel, and PowerPoint.

Does the role require attention to detail?

Yes, the role requires a high level of accuracy and attention to detail, particularly in proofreading and documentation.

Is teamwork important in the Legal Administrator position?

Yes, the ability to work effectively both independently and as part of a team is important for this role.

What is the company culture at IBB Law?

IBB Law prides itself on being a modern law business that values both clients and employees, with a commitment to community service and delivering best solutions.

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IBB Law

A leading law firm providing a full range of legal services for businesses and individuals.

Law
Industry
201-500
Employees
1994
Founded Year

Mission & Purpose

IBB Law is a leading law firm in the UK that offers a comprehensive range of legal services to individuals, businesses, and charities. Their ultimate mission is to provide expert legal advice and representation, tailored to meet the specific needs of their clients, ensuring the best possible outcomes. The purpose of IBB Law is to deliver high-quality, client-focused legal solutions across various practice areas, including family law, real estate, employment law, and corporate services. They aim to build long-term relationships with clients through professionalism, integrity, and a commitment to excellence, helping clients navigate legal challenges and achieve their goals effectively.