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Legal Administrator

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IBB Law

1mo ago

  • Job
    Full-time
    Entry & Junior Level
  • Legal
    Real Estate & Property

AI generated summary

  • You should have A-level education, strong communication skills, Microsoft proficiency, good organization, proofreading ability, and legal research skills; law firm experience is a plus.
  • You will manage open market plot sales, draft contracts, liaise with clients and solicitors, prepare reports and bills, handle client inquiries, and ensure confidentiality of documents.

Requirements

  • Qualifications
  • Educated to A level standard or equivalent
  • Skills and Experiences
  • Strong oral and written communication skills with the ability to adapt communication style to suit the audience (essential)
  • Previous experience of working in a law firm would be an advantage but this is not essential as training will be provided.
  • Knowledge and understanding of plot sales, regulation and procedures (not essential);
  • Advanced working knowledge of Microsoft applications including Outlook, Word, Excel and PowerPoint and the ability to audio type.
  • Highly literate and numerate with the ability to read and assimilate complex written information
  • Well organised and able to work to deadlines whilst maintaining the highest quality standards and attention to detail
  • Experience of using a legal Practice Management System (desirable)
  • Strong proof-reading skills
  • Good administration skills
  • Legal research skills

Responsibilities

  • Assisting with fee-earning work under supervision, in particular
  • Progressing open market plot sales from issue of contract pack to post completion
  • Drafting the relevant form of contracts, lease collation and preparing the contract pack including evidence of title;
  • Responding to routine enquiries raised by buyers, solicitors and clients;
  • Progressing sale to exchange and completion matters including liaison with solicitors and advising clients;
  • Preparing completion statements and bills;
  • Dealing with post completion notices and formalities;
  • Acting as the primary interface with clients and all third parties managing their expectations, liaising and keeping them informed as to the progress of the transaction;
  • Being responsible for the preparation of regular client reports.
  • Dealing wherever appropriate professionally and articulately with client enquiries and communications demonstrating always a sound understanding and knowledge of the nature of the client’s business and the relevant sales products.
  • Providing administrative assistance, as appropriate, including:
  • Administering filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures;
  • Preparing mail and closures for dispatch;
  • Attending clients both in person and on the telephone and providing such support in a professional and friendly manner in keeping with the firm's standards for client care;
  • Undertaking any specific training when required to do so and having a responsibility towards self-development
  • Ensuring the confidentiality of all the firm's and client's documentation and information.
  • Dealing with enclosures, scanning, and uploading of documents to the extranet site; and
  • Undertaking any other suitable work for the firm as and when requested.

FAQs

What is the job title for this position?

The job title is Legal Administrator.

Where is the job location?

The job is located in Uxbridge.

What are the working hours for this role?

The working hours are full-time.

Is this position permanent or temporary?

This position is permanent.

What main tasks will the Legal Administrator be responsible for?

The Legal Administrator will assist with fee-earning work, progress open market plot sales, draft contracts, respond to client inquiries, prepare completion statements, and manage client communications.

Is previous experience in a law firm required for this role?

Previous experience in a law firm is advantageous but not essential, as training will be provided.

What level of education is required for this position?

Candidates should be educated to A level standard or equivalent.

What specific skills are necessary for this role?

Necessary skills include strong oral and written communication, good organization, attention to detail, advanced Microsoft application proficiency, and strong proof-reading abilities.

Will there be training provided for this position?

Yes, training will be provided for the role.

Are there opportunities for self-development in this role?

Yes, there is a responsibility towards self-development and opportunities for specific training when required.

What are the expectations regarding confidentiality?

The Legal Administrator must ensure the confidentiality of all the firm's and client's documentation and information.

Do we use any specific technology or systems?

Experience with a legal Practice Management System is desirable, but not essential.

How will the Legal Administrator interact with clients?

The Legal Administrator will act as the primary interface with clients, managing expectations and keeping them informed on the progress of transactions.

What type of environment does IBB Law aim to create for its employees?

IBB Law aims to create a supportive and collaborative environment that cares about both clients and employees.

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IBB Law

A leading law firm providing a full range of legal services for businesses and individuals.

Law
Industry
201-500
Employees
1994
Founded Year

Mission & Purpose

IBB Law is a leading law firm in the UK that offers a comprehensive range of legal services to individuals, businesses, and charities. Their ultimate mission is to provide expert legal advice and representation, tailored to meet the specific needs of their clients, ensuring the best possible outcomes. The purpose of IBB Law is to deliver high-quality, client-focused legal solutions across various practice areas, including family law, real estate, employment law, and corporate services. They aim to build long-term relationships with clients through professionalism, integrity, and a commitment to excellence, helping clients navigate legal challenges and achieve their goals effectively.