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Legal Administrator

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IBB Law

Jul 26

Applications are closed

  • Job
    Full-time
    Junior & Mid Level
  • London

Requirements

  • Qualifications
  • Educated to degree level standard or equivalent, preferably in law.
  • Skills and Experiences
  • Advanced working knowledge of Microsoft applications including Word, Excel and PowerPoint
  • Experience of using a legal Practice Management System is a distinct advantage
  • Strong communication skills
  • Highly literate and numerate with the ability to read and assimilate complex written information
  • Strong legal research skills
  • Focussed on accuracy and attention to detail with the ability to proof-read
  • Well organised and able to work to deadlines and guidelines
  • Excellent written and verbal communication skills
  • A high level of IT proficiency
  • Good time management skills
  • High level of accuracy and attention to detail
  • Ability to work effectively independently or as part of a team
  • Strong interpersonal skills
  • Willingness to proactivity take ownership of own learning and development
  • Commercial awareness

Responsibilities

  • Key Responsibilities
  • Legal tasks as required including:
  • Drafting documents including wills, lasting powers of attorney, witness statements, oaths, estate accounts
  • Loading information onto and using the probate tool
  • Recording chargeable and investment time
  • Preparing standard correspondence and documents on matters
  • Liaising with clients by email, telephone and in person
  • Assisting solicitors and other fee earners
  • Conducting legal research using tools such as LexisNexis and Lawtel Westlaw
  • Checking lengthy documentation and proofreading as required
  • Completing legal forms
  • Administrative tasks to include:
  • File opening in accordance with IBB procedures to include data input, completion of internal forms and procedures, preparation of anti-money laundering documentation, setting up the paper file and file labels, preparing the initial letters for fee earner review
  • File closing in accordance with IBB procedures to include data input, checking ledger balances, filleting files, returning client documents, completion of internal forms
  • Preparation of bills in accordance with IBB procedures, to include collating disbursement receipts, liaising with accounts and preparing all documentation to be sent to the client in accordance with defined procedures
  • Filing time sheets, incoming correspondence, outgoing copies, invoices, reports and paper files in/out of the filing system
  • Assisting with file checking and organising in preparation for semi-annual quality audits
  • Checking deeds in and out of the deeds storage facility
  • Collecting deeds from the floor and returning them to storage
  • Printing, scanning, copying documents
  • Generally liaising with the document management centre on document production/collation tasks
  • Ad-hoc data input as and when required onto PMS (SOS Connect) and RMS (Records Management System)
  • Any other duties as and when required

FAQs

What is the job title for this position?

The job title is Legal Administrator.

What type of employment is being offered?

This is a permanent, full-time position.

In which department will the Legal Administrator work?

The Legal Administrator will work in the Wills, Trusts, and Probate department.

Where is the job located?

The job is located in Uxbridge.

What law firm is offering this position?

The position is being offered by IBB Law.

What are the primary responsibilities of the Legal Administrator?

The primary responsibilities include legal tasks such as drafting documents, loading information onto probate tools, preparing correspondence, liaising with clients, assisting solicitors, conducting legal research, and administrative tasks like file opening and closing, preparation of bills, and managing documentation.

What qualifications are required for this position?

A degree level education or equivalent, preferably in law, is required.

What specific skills and experiences are preferred for candidates?

Candidates should have advanced knowledge of Microsoft applications, experience with legal Practice Management Systems, strong communication skills, legal research skills, attention to detail, organizational skills, and the ability to work independently or as part of a team.

Is prior experience in legal administration needed for this role?

While it is not explicitly stated, experience with legal Practice Management Systems is noted as a distinct advantage, indicating that prior experience in legal administration would be beneficial.

What kind of tasks will the Legal Administrator assist with?

The Legal Administrator will assist with tasks such as legal document preparation, client communication, file management, billing preparation, and general administrative support for solicitors and fee earners.

What is the working environment like at IBB Law?

IBB Law is described as a modern law business that values understanding their clients and employees, with a commitment to community service and expertise in various areas of law.

How does the firm support employee learning and development?

The job description indicates a willingness for the employee to proactively take ownership of their own learning and development.

Are there any specific software tools that the Legal Administrator should be proficient with?

Yes, proficiency in Microsoft applications such as Word, Excel, and PowerPoint is essential, as well as experience with legal Practice Management Systems.

A leading law firm providing a full range of legal services for businesses and individuals.

Law
Industry
201-500
Employees
1994
Founded Year

Mission & Purpose

IBB Law is a leading law firm in the UK that offers a comprehensive range of legal services to individuals, businesses, and charities. Their ultimate mission is to provide expert legal advice and representation, tailored to meet the specific needs of their clients, ensuring the best possible outcomes. The purpose of IBB Law is to deliver high-quality, client-focused legal solutions across various practice areas, including family law, real estate, employment law, and corporate services. They aim to build long-term relationships with clients through professionalism, integrity, and a commitment to excellence, helping clients navigate legal challenges and achieve their goals effectively.

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