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Legal Assistant

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KMRG, LLC

2mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Legal
  • Chicago

AI generated summary

  • You need relevant experience, proficiency in MS Office and Adobe Acrobat, a preference for a Bachelor’s degree, and U.S. citizenship for this role supporting the federal government.
  • You will manage and coordinate Fact Witnesses' appearances, travel, and reimbursements, ensuring compliance with legal protocols and maintaining accurate documentation and communication.

Requirements

  • Progressive and relevant experience
  • Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint, Teams, Access)
  • Proficient in Adobe Acrobat
  • Preference for Bachelor’s degree
  • U.S. citizenship required since this role supports the U.S. federal government

Responsibilities

  • Work directly with witnesses prior to, during, and after trial
  • Ensure witnesses appear in court
  • Receive witness visits, field witness phone calls, and answer witness questions
  • Help witnesses understand protocols for court, pre-trial conferences, grand jury appearances etc.
  • Coordinate witness travel, manage expense reimbursement, etc.
  • Obtain relevant files and documents to arrange travel and reimbursements
  • Initiate contact/notify Fact Witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the Fact Witness
  • Determine when AUSAs should be notified of special circumstances or needs of Fact Witnesses
  • Confer with AUSAs concerning Fact Witness appearance and special circumstances regarding Fact Witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses)
  • Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with Fact Witness travel arrangements
  • Ensure all travel documents and appearance date/time have been provided to the Fact Witness, before Fact Witness’ appearance
  • Make necessary arrangements for Fact Witness travel and lodging according to Department of Justice (DOJ) and USAO policies and procedures
  • Meet with Fact Witnesses upon arrival to the designated hearing or pre-trial conference, provide courtroom orientation, accompany Fact Witnesses to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for Fact Witness reimbursement documents
  • Prepare and submit documentation for Fact Witness reimbursement, i.e., witness vouchers and other required documentation for Fact Witnesses
  • Furnish requested information concerning pending and completed Fact Witness vouchers
  • Gather required documentation and reconcile Government Travel Accounts
  • Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary
  • Complete variable aspects of recurring documents in conformance with the rules governing their style and format
  • Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to Fact Witness laws and regulations
  • Establish and maintain a variety of Fact Witness files, documents, and databases
  • Assemble documents and other information for Fact Witness file material and retention in accordance with established procedures and DOJ regulations
  • Establish and maintain a calendar and/or database of active and pending Fact Witness appearances; track hearings, trial dates, Grand Jury, and scheduling conferences
  • Perform other administrative and logistical Fact Witness management-related duties as required/assigned

FAQs

What is the job title for this position?

The job title is Legal Assistant.

Where is the job located?

The job is located at 219 S. Dearborn St, Chicago, IL 60604.

Is this a full-time position?

Yes, this is a full-time opportunity, requiring 40 hours of work per week.

What kind of experience is required for this role?

Progressive and relevant experience in a legal environment is required.

What educational background is preferred for applicants?

A Bachelor's degree is preferred for applicants.

Are there any specific software skills needed for this job?

Yes, proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint, Teams, Access) and Adobe Acrobat is required.

Is U.S. citizenship a requirement for this position?

Yes, U.S. citizenship is required since this role supports the U.S. federal government.

Will there be any travel required for this job?

No travel is required for this position.

What is the employment classification for this role?

The employment classification eligibility is W2.

Are relocation benefits offered for this job?

No, relocation benefits are not eligible for this position.

What type of benefits package is offered?

A comprehensive benefits package is offered, along with job security and stability.

How does the company handle diversity in hiring?

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer, and all qualified applicants will receive consideration for employment without regard to various factors such as race, gender, or disability.

Will applicants undergo any additional screening?

Yes, applicants will be subject to a background investigation.

What physical demands might this job involve?

The role regularly requires sitting for extended periods, frequently moving about to access files, and occasionally reaching overhead, bending, and lifting objects of up to 10 lbs.

Can you describe the work environment of this position?

The primary workstation is located in an office area with a low to moderate noise level.

Can I apply for this position if I am not a U.S. citizen?

No, U.S. citizenship is a requirement for this position as it supports the U.S. federal government.

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KMRG, LLC

KMRG's mission is to help the U.S. government embrace disruption to pioneer breakthroughs that shape a brighter future.

Consulting
Industry
11-50
Employees

Mission & Purpose

KMRG Federal is a company that specialises in providing consulting and advisory services to federal agencies and organisations. Their ultimate mission is to support these entities in achieving their goals through strategic guidance, innovative solutions, and efficient project management. KMRG Federal's purpose is to enhance the operational effectiveness and success of their clients by leveraging their expertise and experience in federal operations and compliance, ultimately contributing to the improved functioning and service delivery of government institutions.

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