Legal Executive Assistant

DLA Piper

Sep 20

Job
Full-time
Senior Level
New York
Quick Apply

AI generated summary

You need advanced Excel, Word, and PowerPoint skills, a Bachelor's degree, 5 years of executive admin experience, strong communication abilities, and excellent organizational skills.
You will support partners by managing calendars, coordinating travel, drafting correspondence, handling client interactions, overseeing billing, and maintaining filing systems.

Requirements

Advanced computer skills in Excel, Word and PowerPoint are required. Exhibits excellent communication and interpersonal skills required to interact with peers, lawyers, clients, business professionals, and various firm departments on a regular basis. Solid organizational skills required to manage multiple high priority projects at one time. Performs a broad range of assignments with efficiency and accuracy. Excellent time management skills necessary and the ability to work effectively in a fast-paced environment. Demonstrates strong work ethic and a flexible, dependable and positive attitude. Must maintain confidentiality and demonstrate good professional judgment.
High School Diploma or GED
Bachelor's Degree
5 years' experience in professional executive administrative experience supporting partners and/or executives
Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;
Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;
Provide timely, accurate, and quality work product;
Successfully meet deadlines, expectations, and perform work duties as required;
Foster positive work relationships;
Comply with all firm policies and practices;
Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed;
Ability to work under pressure and manage competing demands in a fast-paced environment;
Perform all other duties, tasks or projects as assigned.

Responsibilities

Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice.
Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources. When delegating, maintains responsibility for and tracks all activities/tasks/projects to successful completion. Collaborates with peers to provide team support and coverage.
Performs work that substantively and positively impacts the success of the partner's financial viability with client matters.
Exercises discretion and professional judgment with confidential and sensitive matters.
Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.
Successfully completes critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner's ability to effectively build the practice.
Handles extensive direct interaction with clients and outside business contacts.
Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential.
Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments.
Coordinates department or practice group meetings. Takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting.
Participates in practice group and client team meetings, as appropriate. Prepares meeting agendas, reviews meeting materials for accuracy and completeness and distributes to meeting attendees.
Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.
Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions/issues, liaise with collections team); monitors client budgets for reporting purposes.

FAQs

Do we support remote work?

Yes, we support a hybrid work format, allowing employees to work at least three days in the office.

What are the minimum qualifications for the Legal Executive Assistant position?

The minimum qualifications include a High School Diploma or GED and at least 5 years of professional executive administrative experience supporting partners and/or executives.

Is a Bachelor's Degree preferred for this position?

Yes, a Bachelor's Degree is preferred for the Legal Executive Assistant role.

What are the expected working hours for this position?

This position requires regular in-office presence with a hybrid work schedule, working at least three days in the office.

What responsibilities will the Legal Executive Assistant have?

Responsibilities include managing calendars, coordinating travel, handling billing matters, maintaining filing systems, and preparing reports, among other tasks to support the partner's practice.

Are there any essential skills required for the Legal Executive Assistant role?

Yes, essential skills include advanced proficiency in Excel, Word, and PowerPoint, excellent communication and interpersonal skills, strong organizational skills, and the ability to manage multiple high-priority projects.

Is the position eligible for immigration sponsorship?

No, immigration sponsorship is not available for this position.

What is the expected pay range for the Legal Executive Assistant position in New York City?

The expected pay range for this position is $46.00 - $69.00 per hour.

Are there benefits included with this position?

Yes, the compensation package includes benefits such as medical/dental/vision insurance and a 401(k).

How should applicants apply for this position?

Applicants must apply directly online instead of sending application materials via email.

DLA Piper

Global law firm located in more than 40 countries

Law

Industry

5001-10,000

Employees

2005

Founded Year

Mission & Purpose

DLA Piper is a global law firm capable of taking care of the most important legal needs of clients wherever they do business. With offices throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, we represent more clients in a broader range of geographies and practice disciplines than virtually any other law firm in the world. Our lawyers have wide experience in arbitration, banking, competition and trade, as well as corporate crime and corporate finance. We have strong practices in employment, energy, hospitality and leisure, insurance, intellectual property, litigation, mergers and acquisitions and have developed key teams in pensions, private equity, real estate, tax, and technology. Attorney Advertising. To view our legal notices, please visit: www.dlapiper.com/legalnotices