Large

DLA Piper is a global law firm capable of taking care of the most important legal needs of clients wherever they do business. With offices throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, we represent more clients in a broader range of geographies and practice disciplines than virtually any other law firm in the world.

Our lawyers have wide experience in arbitration, banking, competition and trade, as well as corporate crime and corporate finance. We have strong practices in employment, energy, hospitality and leisure, insurance, intellectual property, litigation, mergers and acquisitions and have developed key teams in pensions, private equity, real estate, tax, and technology.

Attorney Advertising. To view our legal notices, please visit: www.dlapiper.com/legalnotices

DLA Piper

Global law firm located in more than 40 countries

You must have two legal exams, relevant experience, interest in legal tech, proactive work style, fluent German and English, a willingness to learn, and enjoy client interaction.

You will manage litigation and arbitration, negotiate contracts, coordinate international legal projects, and collaborate with global teams to deliver innovative legal services.

Legal

Leipzig

Munich

<div>
 <h3 class="jobSectionHeader"><b>The role</b></h3>
 <p>Bist du interessiert an einer internationalen, abwechslungsreichen und spannenden Mitarbeit in einem internationalen Umfeld bei Law&amp;, der innovativen NewLaw-Einheit von DLA Piper?</p>
 <p>Für unser <b>Legal Delivery Center</b> suchen wir zum nächstmöglichen Zeitpunkt Verstärkung durch einen</p>
 <p>Rechtsanwalt (m/w/d) als <b>(Senior) Transaction Lawyer (m/w/d)</b> in Vollzeit in unseren Büros in <b>Leipzig </b>oder <b>München</b>.</p>
 <p><b> Deine Aufgaben</b></p>
 <ul>
  <li>Als Transaction Lawyer (m/w/d) unterstützt Du im Rahmen von innovativen Managed Legal Services sowie bei großen nationalen und internationalen Mandaten, insbesondere in den Bereichen Litigation und Arbitration, Vertragsrecht und allgemeines Wirtschaftsrecht.</li>
  <li>Die Tätigkeit umfasst ein breites Spektrum der wirtschaftsrechtlichen Beratungstätigkeit, von der Unterstützung.</li>
  <li>Bei Rechtsstreitigkeiten und der prozessualen Durchsetzung vor staatlichen Gerichten und Schiedsinstitutionen bis hin zur Prüfung und Verhandlung von Verträgen oder der Koordinierung internationaler Rechtsprojekte.</li>
  <li>In dieser Rolle bist Du aktiv an der Erbringung innovativer Rechtsdienstleistungen beteiligt, die wir zusammen mit unseren Legal Project Management und Legal Technologie Teams entwickeln.</li>
  <li>Bei grenzüberschreitenden Projekten arbeitest Du in internationalen Teams mit Kolleginnen und Kollegen aus der ganzen Welt zusammen.</li>
 </ul>
 <p><b>Dein Profil</b></p>
 <ul>
  <li>Rechtsanwalt (m/w/d) mit zwei juristischen Examina</li>
  <li>idealerweise erste relevante Berufserfahrung als Rechtsanwalt (m/w/d) oder in einer Rechtsabteilung</li>
  <li>ausgeprägtem Interesse an innovativen Rechtsdienstleistungen und Legal Technologie Lösungen</li>
  <li>einer zuverlässigen, professionellen und proaktiven Arbeitsweise</li>
  <li>verhandlungssicheren Deutsch- und Englischkenntnissen</li>
  <li>Lernbereitschaft und Neugierde</li>
  <li>Freude am täglichen Kontakt mit Kollegen und Mandanten</li>
 </ul>
 <p><b>Unser Angebot</b></p>
 <ul>
  <li>Eine abwechslungsreiche und verantwortungsvolle Tätigkeit in einem schnell wachsendenden, erfolgreichen und kollegialen Team</li>
  <li>Ein internationales, abwechslungsreiches und motivierendes Arbeitsumfeld</li>
  <li>Einblick in unterschiedliche Rechtsbereiche und vielfältige Fortbildungs- und Entfaltungsmöglichkeiten</li>
  <li>Mobiles Arbeiten, das zeitliche und örtliche Flexibilität ermöglicht</li>
  <li>Raum, um eigene Ideen im Team einzubringen und zu gestalten</li>
  <li>Vielfältiges Angebot im Bereich Health and Wellbeing zur Unterstützung im Arbeits- und Privatlebe, hierzu zählen z.B. Sportmitgliedschaften, Beratungs- und Coachingangebote sowie Mitarbeiterrabatte</li>
  <li>Angebote zur Kinderbetreuung sowie der Pflege Angehöriger für eine sorgenfreie Vereinbarkeit von Beruf und Familie</li>
  <li>Weiterbildungsangebote zur fachlichen und individuellen Karriereentwicklung</li>
  <li>eine attraktive Vergütung</li>
  <li>ein modernes Büro in Leipzig oder München sowie nach Absprache die Möglichkeit zum Homeoffice zur besseren Vereinbarkeit von Beruf und Privatleben</li>
 </ul>
 <p>Wir freuen uns auf Deine Bewerbungsunterlagen für eine Tätigkeit als <b>(Senior) Transaction Lawyer (m/w/d)</b> bei LAW&amp; über unsere Karriereseite <b>Home – DLA Piper International Careers</b> oder per E-Mail an <b>recruiting.germany@dlapiper.com</b>.</p>
 <p>Informationen zum Umgang mit personenbezogenen Daten durch DLA Piper findest Du in unserer Datenschutzerklärung.</p>
 <p><b> DLA Piper UK LLP</b><br> HR Ansprechperson: Lena Kaiser (Recruitment Specialist)<br> Maximilianstr. 2, 80539 München<br> T +49 89 23 23 72 327</p>
 <p><b> ÜBER UNS</b></p>
 <p>DLA Piper ist eine internationale Rechtsanwaltskanzlei mit Büros in mehr als 40 Ländern in Europa, Nord- und Südamerika, dem Nahen Osten, Afrika und dem asiatisch-pazifischen Raum. Zu unseren Mandanten gehören aufstrebende Unternehmen und multinationale Konzerne, aber auch Staaten und öffentliche Institutionen. Dank unserer globalen Aufstellung gelingt es uns, sie weltweit bei allen rechtlichen Fragestellungen mit exzellenter anwaltlicher Beratung zu unterstützen, die durch innovative Lösungen Werte schafft.</p>
 <p><b> UNSERE WERTE</b></p>
 <p>Im Umgang mit unseren Mitarbeiterinnen und Mitarbeitern, Mandanten und der Öffentlichkeit folgen wir unseren Werten:</p>
 <ul>
  <li><b>Be Supportive</b> – Wir sind mitfühlend und integrativ, handeln rücksichtsvoll und schätzen Vielfalt</li>
  <li><b>Be Collaborative</b> – Wir sind leidenschaftliche Teamplayer und setzen uns für unsere Gemeinschaft ein</li>
  <li><b>Be Bold</b> – Wir sind furchtlos und neugierig, setzen uns hohe Ziele und finden kreative Lösungen</li>
  <li><b>Be Exceptional</b> – Wir denken strategisch und haben den Willen, Anforderungen und Erwartungen zu übertreffen</li>
 </ul>
 <p><b>VIELFALT UND INKLUSION</b></p>
 <p>Vielfalt und Inklusion sind Ausdruck unserer Werte und Grundlagen unserer Zusammenarbeit. Wir wissen, dass Vielfalt unsere Kanzlei stärkt und uns befähigt, unsere Mandanten mit innovativeren und kreativeren Lösungen zu unterstützen. Wir verpflichten uns, in allen Büros unserer Kanzlei eine inklusive Arbeitsumgebung zu schaffen, in der niemand sein wahres Selbst verstecken muss.</p>
 <p>Unsere Vielfalt an Perspektiven und Überzeugungen, an Herkunft und kulturellem Hintergrund macht uns zu einer der weltweit führenden Wirtschaftskanzleien. Daher bemühen wir uns, diverse Teams zusammenzustellen und möchten Sie ermutigen, sich bei uns zu bewerben – egal welche Talente Sie mitbringen, woher Sie kommen und mit welcher Gruppe Sie sich identifizieren.</p>
 <div>
  5258 | Germany | Munich
 </div>
</div>
<div></div>


 The role
 Bist du interessiert an einer internationalen, abwechslungsreichen und spannenden Mitarbeit in einem internationalen Umfeld bei Law&, der innovativen NewLaw-Einheit von DLA Piper?
 Für unser Legal Delivery Center suchen wir zum nächstmöglichen Zeitpunkt Verstärkung durch einen
 Rechtsanwalt (m/w/d) als (Senior) Transaction Lawyer (m/w/d) in Vollzeit in unseren Büros in Leipzig oder München.
  Deine Aufgaben
 
  Als Transaction Lawyer (m/w/d) unterstützt Du im Rahmen von innovativen Managed Legal Services sowie bei großen nationalen und internationalen Mandaten, insbesondere in den Bereichen Litigation und Arbitration, Vertragsrecht und allgemeines Wirtschaftsrecht.
  Die Tätigkeit umfasst ein breites Spektrum der wirtschaftsrechtlichen Beratungstätigkeit, von der Unterstützung.
  Bei Rechtsstreitigkeiten und der prozessualen Durchsetzung vor staatlichen Gerichten und Schiedsinstitutionen bis hin zur Prüfung und Verhandlung von Verträgen oder der Koordinierung internationaler Rechtsprojekte.
  In dieser Rolle bist Du aktiv an der Erbringung innovativer Rechtsdienstleistungen beteiligt, die wir zusammen mit unseren Legal Project Management und Legal Technologie Teams entwickeln.
  Bei grenzüberschreitenden Projekten arbeitest Du in internationalen Teams mit Kolleginnen und Kollegen aus der ganzen Welt zusammen.
 
 Dein Profil
 
  Rechtsanwalt (m/w/d) mit zwei juristischen Examina
  idealerweise erste relevante Berufserfahrung als Rechtsanwalt (m/w/d) oder in einer Rechtsabteilung
  ausgeprägtem Interesse an innovativen Rechtsdienstleistungen und Legal Technologie Lösungen
  einer zuverlässigen, professionellen und proaktiven Arbeitsweise
  verhandlungssicheren Deutsch- und Englischkenntnissen
  Lernbereitschaft und Neugierde
  Freude am täglichen Kontakt mit Kollegen und Mandanten
 
 Unser Angebot
 
  Eine abwechslungsreiche und verantwortungsvolle Tätigkeit in einem schnell wachsendenden, erfolgreichen und kollegialen Team
  Ein internationales, abwechslungsreiches und motivierendes Arbeitsumfeld
  Einblick in unterschiedliche Rechtsbereiche und vielfältige Fortbildungs- und Entfaltungsmöglichkeiten
  Mobiles Arbeiten, das zeitliche und örtliche Flexibilität ermöglicht
  Raum, um eigene Ideen im Team einzubringen und zu gestalten
  Vielfältiges Angebot im Bereich Health and Wellbeing zur Unterstützung im Arbeits- und Privatlebe, hierzu zählen z.B. Sportmitgliedschaften, Beratungs- und Coachingangebote sowie Mitarbeiterrabatte
  Angebote zur Kinderbetreuung sowie der Pflege Angehöriger für eine sorgenfreie Vereinbarkeit von Beruf und Familie
  Weiterbildungsangebote zur fachlichen und individuellen Karriereentwicklung
  eine attraktive Vergütung
  ein modernes Büro in Leipzig oder München sowie nach Absprache die Möglichkeit zum Homeoffice zur besseren Vereinbarkeit von Beruf und Privatleben
 
 Wir freuen uns auf Deine Bewerbungsunterlagen für eine Tätigkeit als (Senior) Transaction Lawyer (m/w/d) bei LAW& über unsere Karriereseite Home – DLA Piper International Careers oder per E-Mail an recruiting.germany@dlapiper.com.
 Informationen zum Umgang mit personenbezogenen Daten durch DLA Piper findest Du in unserer Datenschutzerklärung.
  DLA Piper UK LLP HR Ansprechperson: Lena Kaiser (Recruitment Specialist) Maximilianstr. 2, 80539 München T +49 89 23 23 72 327
  ÜBER UNS
 DLA Piper ist eine internationale Rechtsanwaltskanzlei mit Büros in mehr als 40 Ländern in Europa, Nord- und Südamerika, dem Nahen Osten, Afrika und dem asiatisch-pazifischen Raum. Zu unseren Mandanten gehören aufstrebende Unternehmen und multinationale Konzerne, aber auch Staaten und öffentliche Institutionen. Dank unserer globalen Aufstellung gelingt es uns, sie weltweit bei allen rechtlichen Fragestellungen mit exzellenter anwaltlicher Beratung zu unterstützen, die durch innovative Lösungen Werte schafft.
  UNSERE WERTE
 Im Umgang mit unseren Mitarbeiterinnen und Mitarbeitern, Mandanten und der Öffentlichkeit folgen wir unseren Werten:
 
  Be Supportive – Wir sind mitfühlend und integrativ, handeln rücksichtsvoll und schätzen Vielfalt
  Be Collaborative – Wir sind leidenschaftliche Teamplayer und setzen uns für unsere Gemeinschaft ein
  Be Bold – Wir sind furchtlos und neugierig, setzen uns hohe Ziele und finden kreative Lösungen
  Be Exceptional – Wir denken strategisch und haben den Willen, Anforderungen und Erwartungen zu übertreffen
 
 VIELFALT UND INKLUSION
 Vielfalt und Inklusion sind Ausdruck unserer Werte und Grundlagen unserer Zusammenarbeit. Wir wissen, dass Vielfalt unsere Kanzlei stärkt und uns befähigt, unsere Mandanten mit innovativeren und kreativeren Lösungen zu unterstützen. Wir verpflichten uns, in allen Büros unserer Kanzlei eine inklusive Arbeitsumgebung zu schaffen, in der niemand sein wahres Selbst verstecken muss.
 Unsere Vielfalt an Perspektiven und Überzeugungen, an Herkunft und kulturellem Hintergrund macht uns zu einer der weltweit führenden Wirtschaftskanzleien. Daher bemühen wir uns, diverse Teams zusammenzustellen und möchten Sie ermutigen, sich bei uns zu bewerben – egal welche Talente Sie mitbringen, woher Sie kommen und mit welcher Gruppe Sie sich identifizieren.
 
  5258 | Germany | Munich
 



(Senior) Transaction Lawyer (m/w/d) - DLA Piper

(Senior) Transaction Lawyer (m/w/d)

You need 5 years' experience in high-volume billing, expert knowledge of e-billing, advanced Excel skills, and a degree in Accounting or Finance. Team lead experience is preferred.

You will manage complex billing, support the full billing cycle, resolve inquiries, ensure compliance with client requirements, generate reports, and collaborate with global teams for efficient invoicing.

Accounting & Tax

San Francisco

<div>
 <div>
  DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.
 </div>
 <div></div>
 <div>
  Summary<br> The Client Accounts Administrator is expected to successfully manage the firm’s top-tier billing portfolios based on defined support models to include highest volumes and fees for institutional, high-profile clients and attorneys. Serves as proxy for regional supervisors as needed and is considered a subject-matter expert in the field of billing. Represents the department by participating in client meetings and across groups and sets and drives agendas impacting billing practices and processes. Works with a team of support specialists within both Legal Support Services and Accounting teams to provide effective, streamlined billing and client account services to attorneys of the firm. Responsible for handling the most complex domestic and global billing clients. Edits, proofreads, finalizes, and submits invoices to clients on a monthly billing cycle. Researches client billing data and provides detailed analysis to attorneys and support staff. As part of the team, provides and ensures a cohesive, full-cycle billing support solution to billing attorneys with complex domestic and international billing books. Provides training and mentoring to other staff members on all billing procedures.
 </div>
 <div></div>
 <div>
  Location
 </div>
 <div>
  This position can be remote. Candidates may be required on occasion to visit the local office when/if needed.<br> <br> Responsibilities
 </div>
 <ul>
  <li>
   <div>
    US Clients
   </div>
   <ul>
    <li>
     <div>
      Expected to manage complex billing in terms of volumes, global clients, and electronic billing assignments.
     </div></li>
    <li>
     <div>
      Performs a variety of duties to support the full billing cycle to include reviewing and editing prebills, seeking requisite approvals for deferrals, write-offs and time transfers.
     </div></li>
    <li>
     <div>
      Fields billing inquiries. Tracks and resolves tickets assigned by the Accounting Service Desk on a daily basis. Meets SLA requirements for response and resolution.
     </div></li>
    <li>
     <div>
      High level of proficiency in BillBlast and key electronic billing vendor sites, quality assurance prior to client invoice finalization, and root-cause analysis for electronic bill rejection. Pursues root-cause rejection resolution.
     </div></li>
    <li>
     <div>
      Maintains an accurate description of all client billing requirements which may also include guidelines established by the client’s general counsel. Updates and tracks changes to the requirements as necessary. Able to summarize and communicate to key stakeholders.
     </div></li>
    <li>
     <div>
      Responsible for obtaining complex monthly reporting that may require collaboration with other teams. Reviews data for accuracy prior to submitting.
     </div></li>
    <li>
     <div>
      Gathers and submits accrual information based on client requirements.
     </div></li>
    <li>
     <div>
      Finalizes invoices and submits directly to the client (per policy) or provides to attorneys for transmission to the client (per approved exceptions to policy). Includes other billing information as needed.
     </div></li>
    <li>
     <div>
      Submits finalized invoices electronically based on client requirements.
     </div></li>
    <li>
     <div>
      Continuously strives to improve client service and deliverables. Utilizes knowledge of the legal industry to deliver appropriate solutions to the client.
     </div></li>
    <li>
     <div>
      Shares expertise and knowledge to support team member development. Effectively engages with all team members.
     </div></li>
    <li>
     <div>
      Able to proxy for or with manager when additional team support is required.
     </div></li>
    <li>
     <div>
      Drives improvements through collaboration with other departments.
     </div></li>
    <li>
     <div>
      Engages appropriate tools and resources provided to effectively deliver assignments and meet deadlines. Manages time efficiently.
     </div></li>
    <li>
     <div>
      Other duties as assigned.
     </div></li>
   </ul></li>
  <li>
   <div>
    Global Clients
   </div>
   <ul>
    <li>
     <div>
      Coordinates and leads global client unified billing. This includes managing global client account assignments and performing all full-cycle billing functions associated with both the firm’s and the client’s billing requirements.
     </div></li>
    <li>
     <div>
      Responsible for obtaining complex monthly reporting that may require collaboration with other teams. Reviews data for accuracy prior to submitting.
     </div></li>
    <li>
     <div>
      Liaises directly, or via assigned team support, with international counterparts to obtain accurate accrual and forecasting information for monthly client reporting.
     </div></li>
    <li>
     <div>
      Keeps U.S. Billing Timekeeper informed and follows up with international counterparts as required to ensure that engaged locations stay within budget and issues invoices timely. Initiates troubleshooting issues with finance counterparts as needed.
     </div></li>
    <li>
     <div>
      Tracks and resolves tickets assigned by the Accounting Service Desk on a daily basis.
     </div></li>
    <li>
     <div>
      Generates global client LEDES files for electronic billing based on client requirements.
     </div></li>
   </ul></li>
 </ul>
 <div></div>
 <div>
  Desired Skills<br> Strong communication and interpersonal skills required to interact with staff and timekeepers. Must be team-oriented and have ability to work effectively and collaboratively in a fast-paced environment. Must be an accurate proofreader and have strong attention to detail. Ability to troubleshoot and resolve complex problems required. Must have proven analytical skills. Has ability to work independently and is able to take direction well.<br> <br> Minimum Education
 </div>
 <ul>
  <li>
   <div>
    High School Diploma or GED
   </div></li>
 </ul>
 <div>
  <br> Preferred Education
 </div>
 <ul>
  <li>
   <div>
    Bachelor's Degree in Accounting, Finance or similar field highly preferred
   </div></li>
 </ul>
 <div>
  <br> Minimum Years of Experience
 </div>
 <ul>
  <li>
   <div>
    5 years' experience successfully managing high volume billing portfolios in a fast-paced environment
   </div></li>
  <li>
   <div>
    Must have an expert level of knowledge and experience with direct billing or client accounts (to include domestic, global and e-Billing) for a law or professional services organization required
   </div></li>
  <li>
   <div>
    Experience as a team lead preferred. Is considered a subject-matter expert
   </div></li>
  <li>
   <div>
    Strong computer skills including advanced proficiency in Excel and accounting systems such as Aderant
   </div></li>
  <li>
   <div>
    Requires proficiency in e-billing applications such as Bill Blast or e-Billing Hub
   </div></li>
 </ul>
 <div>
  <br> Essential Job Expectations
 </div>
 <div>
  While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:
 </div>
 <ul>
  <li>
   <div>
    Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;
   </div></li>
  <li>
   <div>
    Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;
   </div></li>
  <li>
   <div>
    Provide timely, accurate, and quality work product;
   </div></li>
  <li>
   <div>
    Successfully meet deadlines, expectations, and perform work duties as required;
   </div></li>
  <li>
   <div>
    Foster positive work relationships;
   </div></li>
  <li>
   <div>
    Comply with all firm policies and practices;
   </div></li>
  <li>
   <div>
    Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed;
   </div></li>
  <li>
   <div>
    Ability to work under pressure and manage competing demands in a fast-paced environment;
   </div></li>
  <li>
   <div>
    Perform all other duties, tasks or projects as assigned.
   </div></li>
 </ul>
 <div></div>
 <div>
  Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
 </div>
 <div>
  <br> Physical Demands<br> Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.<br> <br> Work Environment
 </div>
 <ul>
  <li>
   <div>
    Remote / Work-from-home
   </div></li>
 </ul>
 <div></div>
 <div>
  Disclaimer
 </div>
 <div>
  The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment.
 </div>
 <div></div>
 <div>
  Application Process
 </div>
 <div>
  Applicants must apply directly online instead of sending application materials via email. If you have a request for an accommodation during the application process or have any questions about the process, please contact careers@us.dlapiper.com. Please add dlapiper@myworkday.com to your list of safe senders.
 </div>
 <div></div>
 <div>
  <br> Accommodation
 </div>
 <div>
  Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact 
  <div>
   careers@us.dlapiper.com
  </div>.
 </div>
 <div></div>
 <div>
  <br> Agency applications will not be considered.
 </div>
 <div></div>
 <div>
  <br> No immigration sponsorship is available for this position.
 </div>
 <div></div>
 <div>
  The firm’s expected hiring range for this position is $40.39 - $64.23 per hour depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.
 </div>
 <div></div>
 <div>
  The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance, and 401(k).
 </div>
 <div></div>
 <div>
  <i> DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</i>
 </div>
</div>
<div></div>


 
  DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.
 
 
 
  Summary The Client Accounts Administrator is expected to successfully manage the firm’s top-tier billing portfolios based on defined support models to include highest volumes and fees for institutional, high-profile clients and attorneys. Serves as proxy for regional supervisors as needed and is considered a subject-matter expert in the field of billing. Represents the department by participating in client meetings and across groups and sets and drives agendas impacting billing practices and processes. Works with a team of support specialists within both Legal Support Services and Accounting teams to provide effective, streamlined billing and client account services to attorneys of the firm. Responsible for handling the most complex domestic and global billing clients. Edits, proofreads, finalizes, and submits invoices to clients on a monthly billing cycle. Researches client billing data and provides detailed analysis to attorneys and support staff. As part of the team, provides and ensures a cohesive, full-cycle billing support solution to billing attorneys with complex domestic and international billing books. Provides training and mentoring to other staff members on all billing procedures.
 
 
 
  Location
 
 
  This position can be remote. Candidates may be required on occasion to visit the local office when/if needed.  Responsibilities
 
 
  
   
    US Clients
   
   
    
     
      Expected to manage complex billing in terms of volumes, global clients, and electronic billing assignments.
     
    
     
      Performs a variety of duties to support the full billing cycle to include reviewing and editing prebills, seeking requisite approvals for deferrals, write-offs and time transfers.
     
    
     
      Fields billing inquiries. Tracks and resolves tickets assigned by the Accounting Service Desk on a daily basis. Meets SLA requirements for response and resolution.
     
    
     
      High level of proficiency in BillBlast and key electronic billing vendor sites, quality assurance prior to client invoice finalization, and root-cause analysis for electronic bill rejection. Pursues root-cause rejection resolution.
     
    
     
      Maintains an accurate description of all client billing requirements which may also include guidelines established by the client’s general counsel. Updates and tracks changes to the requirements as necessary. Able to summarize and communicate to key stakeholders.
     
    
     
      Responsible for obtaining complex monthly reporting that may require collaboration with other teams. Reviews data for accuracy prior to submitting.
     
    
     
      Gathers and submits accrual information based on client requirements.
     
    
     
      Finalizes invoices and submits directly to the client (per policy) or provides to attorneys for transmission to the client (per approved exceptions to policy). Includes other billing information as needed.
     
    
     
      Submits finalized invoices electronically based on client requirements.
     
    
     
      Continuously strives to improve client service and deliverables. Utilizes knowledge of the legal industry to deliver appropriate solutions to the client.
     
    
     
      Shares expertise and knowledge to support team member development. Effectively engages with all team members.
     
    
     
      Able to proxy for or with manager when additional team support is required.
     
    
     
      Drives improvements through collaboration with other departments.
     
    
     
      Engages appropriate tools and resources provided to effectively deliver assignments and meet deadlines. Manages time efficiently.
     
    
     
      Other duties as assigned.
     
   
  
   
    Global Clients
   
   
    
     
      Coordinates and leads global client unified billing. This includes managing global client account assignments and performing all full-cycle billing functions associated with both the firm’s and the client’s billing requirements.
     
    
     
      Responsible for obtaining complex monthly reporting that may require collaboration with other teams. Reviews data for accuracy prior to submitting.
     
    
     
      Liaises directly, or via assigned team support, with international counterparts to obtain accurate accrual and forecasting information for monthly client reporting.
     
    
     
      Keeps U.S. Billing Timekeeper informed and follows up with international counterparts as required to ensure that engaged locations stay within budget and issues invoices timely. Initiates troubleshooting issues with finance counterparts as needed.
     
    
     
      Tracks and resolves tickets assigned by the Accounting Service Desk on a daily basis.
     
    
     
      Generates global client LEDES files for electronic billing based on client requirements.
     
   
 
 
 
  Desired Skills Strong communication and interpersonal skills required to interact with staff and timekeepers. Must be team-oriented and have ability to work effectively and collaboratively in a fast-paced environment. Must be an accurate proofreader and have strong attention to detail. Ability to troubleshoot and resolve complex problems required. Must have proven analytical skills. Has ability to work independently and is able to take direction well.  Minimum Education
 
 
  
   
    High School Diploma or GED
   
 
 
   Preferred Education
 
 
  
   
    Bachelor's Degree in Accounting, Finance or similar field highly preferred
   
 
 
   Minimum Years of Experience
 
 
  
   
    5 years' experience successfully managing high volume billing portfolios in a fast-paced environment
   
  
   
    Must have an expert level of knowledge and experience with direct billing or client accounts (to include domestic, global and e-Billing) for a law or professional services organization required
   
  
   
    Experience as a team lead preferred. Is considered a subject-matter expert
   
  
   
    Strong computer skills including advanced proficiency in Excel and accounting systems such as Aderant
   
  
   
    Requires proficiency in e-billing applications such as Bill Blast or e-Billing Hub
   
 
 
   Essential Job Expectations
 
 
  While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:
 
 
  
   
    Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;
   
  
   
    Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;
   
  
   
    Provide timely, accurate, and quality work product;
   
  
   
    Successfully meet deadlines, expectations, and perform work duties as required;
   
  
   
    Foster positive work relationships;
   
  
   
    Comply with all firm policies and practices;
   
  
   
    Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed;
   
  
   
    Ability to work under pressure and manage competing demands in a fast-paced environment;
   
  
   
    Perform all other duties, tasks or projects as assigned.
   
 
 
 
  Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
 
 
   Physical Demands Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.  Work Environment
 
 
  
   
    Remote / Work-from-home
   
 
 
 
  Disclaimer
 
 
  The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment.
 
 
 
  Application Process
 
 
  Applicants must apply directly online instead of sending application materials via email. If you have a request for an accommodation during the application process or have any questions about the process, please contact careers@us.dlapiper.com. Please add dlapiper@myworkday.com to your list of safe senders.
 
 
 
   Accommodation
 
 
  Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact 
  
   careers@us.dlapiper.com
  .
 
 
 
   Agency applications will not be considered.
 
 
 
   No immigration sponsorship is available for this position.
 
 
 
  The firm’s expected hiring range for this position is $40.39 - $64.23 per hour depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.
 
 
 
  The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance, and 401(k).
 
 
 
   DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
 



Client Accounts Administrator - DLA Piper

Client Accounts Administrator

United States

You need a high school diploma, a bachelor’s degree, 2 years of admin experience in a law firm, strong communication skills, ability to meet deadlines, and compliance with firm policies.

You will support lawyers with document creation, scheduling, client communication, billing tasks, and ensure seamless team collaboration and adherence to best practices.

Philadelphia

<div>
 <div>
  DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.
 </div>
 <div></div>
 <div>
  Summary
 </div>
 <div>
  The Legal Administrative Assistant is a member of the Legal Support Services (LSS) team. This position provides high quality and efficient legal support services to timekeepers and business professionals within the disputes and transactions verticals. Works collaboratively within a team and with other firm departments to provide a broad range of legal and administrative support, including document production and project management. This position possesses strong practice area knowledge and maintains professional relationships by providing superior service to firm lawyers and clients.
 </div>
 <div></div>
 <div>
  Location:
 </div>
 <div>
  This position can sit in our Pittsburgh office and offers a Hybrid work schedule working at least three days in the office.
 </div>
 <div>
  <br> Responsibilities
 </div>
 <ul>
  <li>
   <div>
    The Legal Administrative Assistant may be assigned in one of the below capacities as part of the LSS team:
   </div>
   <ul>
    <li>
     <div>
      Supports lawyers and business professionals within the LegalSupportSuite and acts a point of contact for lawyers within a practice area vertical.
     </div></li>
    <li>
     <div>
      Assigned to partners and other lawyers, providing direct support to them within a practice area vertical.
     </div></li>
   </ul></li>
  <li>
   <div>
    Proactively monitors firm delegation tool and accepts and completes incoming assignments. Delegates work appropriately to team members and resources using firm delegation tool. Communicates with team members and lawyers to ensure accurate and timely completion of work.
   </div></li>
  <li>
   <div>
    Maintains professional relationships with clients, business contacts, courts, and professional organizations on behalf of the firm and its lawyers.
   </div></li>
  <li>
   <div>
    Creates and edits a variety of documents including agreements, pleadings, spreadsheets, presentations and reports.
   </div></li>
  <li>
   <div>
    Drafts correspondence, e-mails, creates shell/templates of legal documents and facilitates court filings (as required).
   </div></li>
  <li>
   <div>
    Reads, interprets, and prepares legal documents to anticipate and assume responsibility for substantive tasks and projects assigned. Proofreads documents/work products for consistency, content, grammar, and spelling.
   </div></li>
  <li>
   <div>
    Plans, coordinates, and ensures lawyer Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
   </div></li>
  <li>
   <div>
    Coordinates meetings, assists with agendas and preparation of meeting materials.
   </div></li>
  <li>
   <div>
    Communicates timely and effectively with lawyers and business professionals to ensure seamless support and coverage.
   </div></li>
  <li>
   <div>
    Assist new and existing lawyers and business professionals by maintaining knowledge of firm departments and resources.
   </div></li>
  <li>
   <div>
    Handles various tasks related to monthly billing.
   </div></li>
  <li>
   <div>
    Performs administrative tasks related to timekeeper compliance requirements and professional organizations.
   </div></li>
  <li>
   <div>
    Understands and adheres to best practices within LSS Department, practice groups and firm technology.
   </div></li>
  <li>
   <div>
    Other duties as assigned.
   </div></li>
 </ul>
 <div>
  <br> Desired Skills
 </div>
 <div>
  The below job competencies and skills are required for the Legal Administrative Assistant position in order to perform the job successfully.
 </div>
 <div></div>
 <div>
  Job Competencies
 </div>
 <ul>
  <li>
   <div>
    Provides relevant and timely information in a professional, courteous, and effective manner.
   </div></li>
  <li>
   <div>
    Maintains confidential information in a professional and trustworthy manner.
   </div></li>
  <li>
   <div>
    Possesses excellent judgment, a professional demeanor, and strong work ethic. Uses discretion maintaining confidential information in a trustworthy manner.
   </div></li>
  <li>
   <div>
    Demonstrated ability to work independently and collaboratively as part of a team. Takes ownership of work assignments and projects.
   </div></li>
  <li>
   <div>
    Ability to think proactively, prioritize work, and multitask.
   </div></li>
 </ul>
 <div></div>
 <div>
  Job Skills
 </div>
 <ul>
  <li>
   <div>
    Excellent verbal and written communication skills and strong interpersonal skills to interact with team members, lawyers, clients and other firm departments on a daily basis.
   </div></li>
  <li>
   <div>
    Advanced Microsoft Office skills, including Word, Excel and PowerPoint, and the ability to learn firm-specific programs and software applications as required.
   </div></li>
  <li>
   <div>
    Ability to perform advanced document formatting, conversions and redlining.
   </div></li>
  <li>
   <div>
    Possesses strong practice area knowledge with the ability to understand legal terminology and documentation.
   </div></li>
  <li>
   <div>
    Project management skills to appropriately to accomplish tasks and meet deadlines.
   </div></li>
  <li>
   <div>
    Excellent time management, organizational and problem-solving skills.
   </div></li>
  <li>
   <div>
    Solid document production skills, attention to detail, and ability to proofread for accuracy and content of work.
   </div></li>
  <li>
   <div>
    Remains current in technical skills and practice area knowledge by taking offered online courses and attending organized meetings and training.
   </div></li>
 </ul>
 <div>
  <br> Minimum Education
 </div>
 <ul>
  <li>
   <div>
    High School Diploma
   </div></li>
 </ul>
 <div>
  <br> Preferred Education
 </div>
 <ul>
  <li>
   <div>
    Bachelor's Degree
   </div></li>
 </ul>
 <div></div>
 <div>
  Minimum Years of Experience
 </div>
 <ul>
  <li>
   <div>
    2 years administrative experience in a law firm or professional services organization. May require related practice area experience.
   </div></li>
 </ul>
 <div>
  <br> Essential Job Expectations
 </div>
 <div>
  While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:
 </div>
 <ul>
  <li>
   <div>
    Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;
   </div></li>
  <li>
   <div>
    Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;
   </div></li>
  <li>
   <div>
    Provide timely, accurate, and quality work product;
   </div></li>
  <li>
   <div>
    Successfully meet deadlines, expectations, and perform work duties as required;
   </div></li>
  <li>
   <div>
    Foster positive work relationships;
   </div></li>
  <li>
   <div>
    Comply with all firm policies and practices;
   </div></li>
  <li>
   <div>
    Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed;
   </div></li>
  <li>
   <div>
    Perform all other duties, tasks or projects as assigned.
   </div></li>
 </ul>
 <div></div>
 <div>
  Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
 </div>
 <div>
  <br> Physical Demands<br> Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.<br> <br> Work Environment
 </div>
 <ul>
  <li>
   <div>
    Requires regular in-office presence, with some flexibility to work from home upon approval. The firm’s in-office work requirements may be modified in the firm’s discretion.
   </div></li>
 </ul>
 <div>
  <br> Disclaimer
 </div>
 <div>
  The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment. Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process.
 </div>
 <div></div>
 <div>
  <div>
   <div>
    Application Process
   </div>
  </div>
  <div>
   <div>
    Applicants must apply directly online instead of sending application materials via email. If you have a request for an accommodation during the application process or have any questions about the process, please contact careers@us.dlapiper.com. Please add dlapiper@myworkday.com to your list of safe senders.
   </div>
  </div>
 </div>
 <div></div>
 <div>
  <div>
   <br> Accommodation
  </div>
 </div>
 <div>
  <div>
   Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact 
   <div>
    careers@us.dlapiper.com
   </div>.
  </div>
 </div>
 <div></div>
 <div>
  Agency applications will not be considered.
 </div>
 <div></div>
 <div>
  No immigration sponsorship is available for this position.
 </div>
 <div></div>
 <div>
  #LI-Hybrid
 </div>
 <div>
  #LI-JH1
 </div>
 <div></div>
 <div>
  <i> DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</i>
 </div>
</div>
<div></div>


 
  DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.
 
 
 
  Summary
 
 
  The Legal Administrative Assistant is a member of the Legal Support Services (LSS) team. This position provides high quality and efficient legal support services to timekeepers and business professionals within the disputes and transactions verticals. Works collaboratively within a team and with other firm departments to provide a broad range of legal and administrative support, including document production and project management. This position possesses strong practice area knowledge and maintains professional relationships by providing superior service to firm lawyers and clients.
 
 
 
  Location:
 
 
  This position can sit in our Pittsburgh office and offers a Hybrid work schedule working at least three days in the office.
 
 
   Responsibilities
 
 
  
   
    The Legal Administrative Assistant may be assigned in one of the below capacities as part of the LSS team:
   
   
    
     
      Supports lawyers and business professionals within the LegalSupportSuite and acts a point of contact for lawyers within a practice area vertical.
     
    
     
      Assigned to partners and other lawyers, providing direct support to them within a practice area vertical.
     
   
  
   
    Proactively monitors firm delegation tool and accepts and completes incoming assignments. Delegates work appropriately to team members and resources using firm delegation tool. Communicates with team members and lawyers to ensure accurate and timely completion of work.
   
  
   
    Maintains professional relationships with clients, business contacts, courts, and professional organizations on behalf of the firm and its lawyers.
   
  
   
    Creates and edits a variety of documents including agreements, pleadings, spreadsheets, presentations and reports.
   
  
   
    Drafts correspondence, e-mails, creates shell/templates of legal documents and facilitates court filings (as required).
   
  
   
    Reads, interprets, and prepares legal documents to anticipate and assume responsibility for substantive tasks and projects assigned. Proofreads documents/work products for consistency, content, grammar, and spelling.
   
  
   
    Plans, coordinates, and ensures lawyer Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
   
  
   
    Coordinates meetings, assists with agendas and preparation of meeting materials.
   
  
   
    Communicates timely and effectively with lawyers and business professionals to ensure seamless support and coverage.
   
  
   
    Assist new and existing lawyers and business professionals by maintaining knowledge of firm departments and resources.
   
  
   
    Handles various tasks related to monthly billing.
   
  
   
    Performs administrative tasks related to timekeeper compliance requirements and professional organizations.
   
  
   
    Understands and adheres to best practices within LSS Department, practice groups and firm technology.
   
  
   
    Other duties as assigned.
   
 
 
   Desired Skills
 
 
  The below job competencies and skills are required for the Legal Administrative Assistant position in order to perform the job successfully.
 
 
 
  Job Competencies
 
 
  
   
    Provides relevant and timely information in a professional, courteous, and effective manner.
   
  
   
    Maintains confidential information in a professional and trustworthy manner.
   
  
   
    Possesses excellent judgment, a professional demeanor, and strong work ethic. Uses discretion maintaining confidential information in a trustworthy manner.
   
  
   
    Demonstrated ability to work independently and collaboratively as part of a team. Takes ownership of work assignments and projects.
   
  
   
    Ability to think proactively, prioritize work, and multitask.
   
 
 
 
  Job Skills
 
 
  
   
    Excellent verbal and written communication skills and strong interpersonal skills to interact with team members, lawyers, clients and other firm departments on a daily basis.
   
  
   
    Advanced Microsoft Office skills, including Word, Excel and PowerPoint, and the ability to learn firm-specific programs and software applications as required.
   
  
   
    Ability to perform advanced document formatting, conversions and redlining.
   
  
   
    Possesses strong practice area knowledge with the ability to understand legal terminology and documentation.
   
  
   
    Project management skills to appropriately to accomplish tasks and meet deadlines.
   
  
   
    Excellent time management, organizational and problem-solving skills.
   
  
   
    Solid document production skills, attention to detail, and ability to proofread for accuracy and content of work.
   
  
   
    Remains current in technical skills and practice area knowledge by taking offered online courses and attending organized meetings and training.
   
 
 
   Minimum Education
 
 
  
   
    High School Diploma
   
 
 
   Preferred Education
 
 
  
   
    Bachelor's Degree
   
 
 
 
  Minimum Years of Experience
 
 
  
   
    2 years administrative experience in a law firm or professional services organization. May require related practice area experience.
   
 
 
   Essential Job Expectations
 
 
  While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:
 
 
  
   
    Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;
   
  
   
    Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;
   
  
   
    Provide timely, accurate, and quality work product;
   
  
   
    Successfully meet deadlines, expectations, and perform work duties as required;
   
  
   
    Foster positive work relationships;
   
  
   
    Comply with all firm policies and practices;
   
  
   
    Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed;
   
  
   
    Perform all other duties, tasks or projects as assigned.
   
 
 
 
  Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
 
 
   Physical Demands Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.  Work Environment
 
 
  
   
    Requires regular in-office presence, with some flexibility to work from home upon approval. The firm’s in-office work requirements may be modified in the firm’s discretion.
   
 
 
   Disclaimer
 
 
  The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment. Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process.
 
 
 
  
   
    Application Process
   
  
  
   
    Applicants must apply directly online instead of sending application materials via email. If you have a request for an accommodation during the application process or have any questions about the process, please contact careers@us.dlapiper.com. Please add dlapiper@myworkday.com to your list of safe senders.
   
  
 
 
 
  
    Accommodation
  
 
 
  
   Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact 
   
    careers@us.dlapiper.com
   .
  
 
 
 
  Agency applications will not be considered.
 
 
 
  No immigration sponsorship is available for this position.
 
 
 
  #LI-Hybrid
 
 
  #LI-JH1
 
 
 
   DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
 



Legal Administrative Assistant - DLA Piper

Legal Administrative Assistant

You need advanced Excel, Word, and PowerPoint skills, a Bachelor's degree, 5 years of executive admin experience, strong communication abilities, and excellent organizational skills.

You will support partners by managing calendars, coordinating travel, drafting correspondence, handling client interactions, overseeing billing, and maintaining filing systems.

New York

<div>
 <div>
  DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.
 </div>
 <div></div>
 <div>
  Summary
 </div>
 <div>
  Supporting multiple lawyers, the Legal Executive Assistant (LEA) proactively filters and attends to the day-to-day functions of a partner's practice so that they can focus on building and maintaining their practice. This role serves as a consultant for the partner, connecting departments, projects, and critical business information to the partner, ensuring meetings and materials are efficient and effective, and serving as a trusted partner to help deliver against the priorities of the practice and clients.
 </div>
 <div></div>
 <div>
  Location
 </div>
 <div>
  This position can sit in our New York office and offers a Hyrid work schedule working at least three days in the office.
 </div>
 <div>
  <br> Responsibilities
 </div>
 <ul>
  <li>
   <div>
    Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice.
   </div></li>
  <li>
   <div>
    Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources. When delegating, maintains responsibility for and tracks all activities/tasks/projects to successful completion. Collaborates with peers to provide team support and coverage.
   </div></li>
  <li>
   <div>
    Performs work that substantively and positively impacts the success of the partner's financial viability with client matters.
   </div></li>
  <li>
   <div>
    Exercises discretion and professional judgment with confidential and sensitive matters.
   </div></li>
  <li>
   <div>
    Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
   </div></li>
  <li>
   <div>
    Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.
   </div></li>
  <li>
   <div>
    Successfully completes critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner's ability to effectively build the practice.
   </div></li>
  <li>
   <div>
    Handles extensive direct interaction with clients and outside business contacts.
   </div></li>
  <li>
   <div>
    Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential.
   </div></li>
  <li>
   <div>
    Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments.
   </div></li>
  <li>
   <div>
    Coordinates department or practice group meetings. Takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting.
   </div></li>
  <li>
   <div>
    Participates in practice group and client team meetings, as appropriate. Prepares meeting agendas, reviews meeting materials for accuracy and completeness and distributes to meeting attendees.
   </div></li>
  <li>
   <div>
    Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.
   </div></li>
  <li>
   <div>
    Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions/issues, liaise with collections team); monitors client budgets for reporting purposes.
   </div></li>
 </ul>
 <div></div>
 <div>
  Desired Skills
 </div>
 <div>
  Advanced computer skills in Excel, Word and PowerPoint are required. Exhibits excellent communication and interpersonal skills required to interact with peers, lawyers, clients, business professionals, and various firm departments on a regular basis. Solid organizational skills required to manage multiple high priority projects at one time. Performs a broad range of assignments with efficiency and accuracy. Excellent time management skills necessary and the ability to work effectively in a fast-paced environment. Demonstrates strong work ethic and a flexible, dependable and positive attitude. Must maintain confidentiality and demonstrate good professional judgment.
 </div>
 <div></div>
 <div>
  Minimum Education
 </div>
 <ul>
  <li>
   <div>
    High School Diploma or GED
   </div></li>
 </ul>
 <div>
  <br> Preferred Education
 </div>
 <ul>
  <li>
   <div>
    Bachelor's Degree
   </div></li>
 </ul>
 <div>
  <br> Minimum Years of Experience
 </div>
 <ul>
  <li>
   <div>
    5 years' experience in professional executive administrative experience supporting partners and/or executives
   </div></li>
 </ul>
 <div>
  <br> Essential Job Expectations
 </div>
 <div>
  While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to
 </div>
 <ul>
  <li>
   <div>
    Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;
   </div></li>
  <li>
   <div>
    Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;
   </div></li>
  <li>
   <div>
    Provide timely, accurate, and quality work product;
   </div></li>
  <li>
   <div>
    Successfully meet deadlines, expectations, and perform work duties as required;
   </div></li>
  <li>
   <div>
    Foster positive work relationships;
   </div></li>
  <li>
   <div>
    Comply with all firm policies and practices;
   </div></li>
  <li>
   <div>
    Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed;
   </div></li>
  <li>
   <div>
    Ability to work under pressure and manage competing demands in a fast-paced environment;
   </div></li>
  <li>
   <div>
    Perform all other duties, tasks or projects as assigned.
   </div></li>
 </ul>
 <div></div>
 <div>
  Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
 </div>
 <div>
  <br> Physical Demands<br> Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.<br> <br> Work Environment
 </div>
 <ul>
  <li>
   <div>
    Requires regular in-office presence, with some flexibility to work from home upon approval.
   </div></li>
 </ul>
 <div>
  <br> Disclaimer
 </div>
 <div>
  The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment.
 </div>
 <div></div>
 <div>
  Application Process
 </div>
 <div>
  Applicants must apply directly online instead of sending application materials via email. Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com.
 </div>
 <div></div>
 <div>
  <div>
   Accommodation
  </div>
 </div>
 <div>
  <div>
   Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact 
   <div>
    careers@us.dlapiper.com
   </div>.
  </div>
 </div>
 <div>
  Agency applications will not be considered.
 </div>
 <div></div>
 <div>
  No immigration sponsorship is available for this position.
 </div>
 <div></div>
 <div>
  The expected pay range for this position, if hired to work in New York City is $46.00 - $69.00 per hour. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws. The compensation offered to a candidate selected for employment will be dependent upon various factors, including the candidate’s geographic market, skills, educational and professional background, experience, and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance, and 401(k).
 </div>
 <div></div>
 <div>
  #LI-KZ1
 </div>
 <div></div>
 <div>
  <i> DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</i>
 </div>
</div>
<div></div>


 
  DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.
 
 
 
  Summary
 
 
  Supporting multiple lawyers, the Legal Executive Assistant (LEA) proactively filters and attends to the day-to-day functions of a partner's practice so that they can focus on building and maintaining their practice. This role serves as a consultant for the partner, connecting departments, projects, and critical business information to the partner, ensuring meetings and materials are efficient and effective, and serving as a trusted partner to help deliver against the priorities of the practice and clients.
 
 
 
  Location
 
 
  This position can sit in our New York office and offers a Hyrid work schedule working at least three days in the office.
 
 
   Responsibilities
 
 
  
   
    Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice.
   
  
   
    Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources. When delegating, maintains responsibility for and tracks all activities/tasks/projects to successful completion. Collaborates with peers to provide team support and coverage.
   
  
   
    Performs work that substantively and positively impacts the success of the partner's financial viability with client matters.
   
  
   
    Exercises discretion and professional judgment with confidential and sensitive matters.
   
  
   
    Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
   
  
   
    Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.
   
  
   
    Successfully completes critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner's ability to effectively build the practice.
   
  
   
    Handles extensive direct interaction with clients and outside business contacts.
   
  
   
    Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential.
   
  
   
    Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments.
   
  
   
    Coordinates department or practice group meetings. Takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting.
   
  
   
    Participates in practice group and client team meetings, as appropriate. Prepares meeting agendas, reviews meeting materials for accuracy and completeness and distributes to meeting attendees.
   
  
   
    Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.
   
  
   
    Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions/issues, liaise with collections team); monitors client budgets for reporting purposes.
   
 
 
 
  Desired Skills
 
 
  Advanced computer skills in Excel, Word and PowerPoint are required. Exhibits excellent communication and interpersonal skills required to interact with peers, lawyers, clients, business professionals, and various firm departments on a regular basis. Solid organizational skills required to manage multiple high priority projects at one time. Performs a broad range of assignments with efficiency and accuracy. Excellent time management skills necessary and the ability to work effectively in a fast-paced environment. Demonstrates strong work ethic and a flexible, dependable and positive attitude. Must maintain confidentiality and demonstrate good professional judgment.
 
 
 
  Minimum Education
 
 
  
   
    High School Diploma or GED
   
 
 
   Preferred Education
 
 
  
   
    Bachelor's Degree
   
 
 
   Minimum Years of Experience
 
 
  
   
    5 years' experience in professional executive administrative experience supporting partners and/or executives
   
 
 
   Essential Job Expectations
 
 
  While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to
 
 
  
   
    Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;
   
  
   
    Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;
   
  
   
    Provide timely, accurate, and quality work product;
   
  
   
    Successfully meet deadlines, expectations, and perform work duties as required;
   
  
   
    Foster positive work relationships;
   
  
   
    Comply with all firm policies and practices;
   
  
   
    Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed;
   
  
   
    Ability to work under pressure and manage competing demands in a fast-paced environment;
   
  
   
    Perform all other duties, tasks or projects as assigned.
   
 
 
 
  Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
 
 
   Physical Demands Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.  Work Environment
 
 
  
   
    Requires regular in-office presence, with some flexibility to work from home upon approval.
   
 
 
   Disclaimer
 
 
  The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment.
 
 
 
  Application Process
 
 
  Applicants must apply directly online instead of sending application materials via email. Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com.
 
 
 
  
   Accommodation
  
 
 
  
   Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact 
   
    careers@us.dlapiper.com
   .
  
 
 
  Agency applications will not be considered.
 
 
 
  No immigration sponsorship is available for this position.
 
 
 
  The expected pay range for this position, if hired to work in New York City is $46.00 - $69.00 per hour. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws. The compensation offered to a candidate selected for employment will be dependent upon various factors, including the candidate’s geographic market, skills, educational and professional background, experience, and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance, and 401(k).
 
 
 
  #LI-KZ1
 
 
 
   DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
 



Legal Executive Assistant - DLA Piper

Legal Executive Assistant

You need 4 years of management experience, strong leadership and interpersonal skills, budgeting knowledge, and fluency in Spanish and English. A Bachelor's degree and facilities management experience are a plus.

You will manage office operations, oversee admin duties, support events, maintain budgets, liaise with vendors, handle communications, and improve processes while ensuring adherence to firm policies.

People, HR & Administration

Facilities Management

San Juan

<div>
 <div>
  DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.
 </div>
 <div></div>
 <div>
  Summary
 </div>
 <div>
  As an Office Manager, you will be responsible for the daily administrative duties and business functions of assigned office(s). The position works closely with department leadership to meet the overall needs of the office. You’ll work collaboratively with the office managing partner to drive office engagement and culture. You will demonstrate the ability to work in and foster a positive team environment. You will be responsible for managing budgets and projects, and executing office, department and firm goals. You will also work collaboratively with office and department leaders, lawyers, and business professionals to provide leadership within the office. You will serve as liaison between office, other firm departments and external business contacts and vendors.
 </div>
 <div></div>
 <div>
  Location
 </div>
 <div>
  This position is located in our Puerto Rico office.
 </div>
 <div></div>
 <div>
  Responsibilities
 </div>
 <ul>
  <li>Oversees and supports administrative duties in the office and ensures that office is operating smoothly.</li>
  <li>Oversees office business center, hospitality and reception to ensure protocols and processes are adhered to, relaying information and escalating issues to the operations manager.</li>
  <li>Timely reports and communicates with regional office administrator, relaying information and escalating office, employee relations, or other issues/challenges.</li>
  <li>Represents and supports firm decisions and initiatives, ensuring firm procedures and policies are followed.</li>
  <li>Collaborates with various committees and departments to create meaningful office and business professional relations events to drive office engagement and culture.</li>
  <li>Maintains office administration and operations budgets for all areas of responsibility. Reviews related budgets, invoices, vendor payments, etc. on a regular basis to ensure adherence and report status and variances.</li>
  <li>Assists with office layout planning and office moves.</li>
  <li>Serves as liaison with landlord and building engineering.</li>
  <li>Responsible for office communications regarding building notices, firm holiday notices, and other announcements as appropriate.</li>
  <li>Oversees local sports ticket program, if applicable.</li>
  <li>Schedules and provides onsite support in collaboration with regional office administrator for local partner meetings.</li>
  <li>Ensures success of local meetings and events in collaboration with onsite team.</li>
  <li>Provides onsite IT, Information Governance, and other department support as needed; escalates issues to appropriate department manager.</li>
  <li>Handles onsite needs and collaborates with other departments for new hires and departures.</li>
  <li>Identifies opportunities for process and office management improvement and relays same to department management.</li>
  <li>Supports large projects and programs in the office which may include IT, HR, D&amp;I, Accounting/Billing, Client Events, etc. Participates in and/or helps socialize rollouts of same.</li>
  <li>Maintains confidential information in a professional and trustworthy manner.</li>
  <li>Other duties as assigned.</li>
 </ul>
 <div></div>
 <div>
  Desired Skills
 </div>
 <div>
  Experience with facilities management a plus. Knowledge of basic accounting principles to include budget management preferred. Strong professional presence, leadership skills. Excellent interpersonal skills required to interact with peers, lawyers, business professionals, and department management on a daily basis. Strong organizational, delegation and problem-solving skills required to interpret and resolve issues as they arise. Ability to drive firm initiatives and develop a positive and inclusive office culture. Ability to multi-task and work effectively in a fast-paced environment and demonstrate strong technical and analytical skills. Must maintain confidentiality and demonstrate good professional judgment. *Business/professional level Spanish and English speaking and reading/writing required for our San Juan office location.
 </div>
 <div></div>
 <div>
  Minimum Education
 </div>
 <ul>
  <li>High School or GED</li>
 </ul>
 <div></div>
 <div>
  Preferred Education
 </div>
 <ul>
  <li>4 Year / Bachelor's Degree</li>
 </ul>
 <div></div>
 <div>
  Minimum Years of Experience
 </div>
 <ul>
  <li>4 years’ management experience in a professional services or law firm environment.</li>
 </ul>
 <div></div>
 <div>
  Essential Job Expectations
 </div>
 <div>
  While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:
 </div>
 <div></div>
 <ul>
  <li>Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;</li>
  <li>Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;</li>
  <li>Provide timely, accurate, and quality work product;</li>
  <li>Successfully meet deadlines, expectations, and perform work duties as required;</li>
  <li>Foster positive work relationships;</li>
  <li>Comply with all firm policies and practices;</li>
  <li>Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed;</li>
  <li>Perform all other duties, tasks or projects as assigned.</li>
 </ul>
 <div></div>
 <div>
  Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
 </div>
 <div></div>
 <div>
  Physical Demands
 </div>
 <div>
  Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
 </div>
 <div></div>
 <div>
  Work Environment
 </div>
 <ul>
  <li>Hybrid - Regular in-office presence with some flexibility for work-from-home</li>
 </ul>
 <div></div>
 <div>
  Disclaimer
 </div>
 <div>
  The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment. Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process.
 </div>
 <div></div>
 <div>
  Application Process
 </div>
 <div>
  Applicants must apply directly online instead of sending application materials via email. If you have a request for an accommodation during the application process or have any questions about the process, please contact careers@us.dlapiper.com. Please add dlapiper@myworkday.com to your list of safe senders.
 </div>
 <div></div>
 <div>
  Accommodation
 </div>
 <div>
  Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact 
  <div>
   careers@us.dlapiper.com
  </div>.
 </div>
 <div></div>
 <div>
  Agency applications will not be considered.
 </div>
 <div></div>
 <div>
  No immigration sponsorship is available for this position.
 </div>
 <div></div>
 <div>
  <i> DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</i>
 </div>
</div>
<div></div>


 
  DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.
 
 
 
  Summary
 
 
  As an Office Manager, you will be responsible for the daily administrative duties and business functions of assigned office(s). The position works closely with department leadership to meet the overall needs of the office. You’ll work collaboratively with the office managing partner to drive office engagement and culture. You will demonstrate the ability to work in and foster a positive team environment. You will be responsible for managing budgets and projects, and executing office, department and firm goals. You will also work collaboratively with office and department leaders, lawyers, and business professionals to provide leadership within the office. You will serve as liaison between office, other firm departments and external business contacts and vendors.
 
 
 
  Location
 
 
  This position is located in our Puerto Rico office.
 
 
 
  Responsibilities
 
 
  Oversees and supports administrative duties in the office and ensures that office is operating smoothly.
  Oversees office business center, hospitality and reception to ensure protocols and processes are adhered to, relaying information and escalating issues to the operations manager.
  Timely reports and communicates with regional office administrator, relaying information and escalating office, employee relations, or other issues/challenges.
  Represents and supports firm decisions and initiatives, ensuring firm procedures and policies are followed.
  Collaborates with various committees and departments to create meaningful office and business professional relations events to drive office engagement and culture.
  Maintains office administration and operations budgets for all areas of responsibility. Reviews related budgets, invoices, vendor payments, etc. on a regular basis to ensure adherence and report status and variances.
  Assists with office layout planning and office moves.
  Serves as liaison with landlord and building engineering.
  Responsible for office communications regarding building notices, firm holiday notices, and other announcements as appropriate.
  Oversees local sports ticket program, if applicable.
  Schedules and provides onsite support in collaboration with regional office administrator for local partner meetings.
  Ensures success of local meetings and events in collaboration with onsite team.
  Provides onsite IT, Information Governance, and other department support as needed; escalates issues to appropriate department manager.
  Handles onsite needs and collaborates with other departments for new hires and departures.
  Identifies opportunities for process and office management improvement and relays same to department management.
  Supports large projects and programs in the office which may include IT, HR, D&I, Accounting/Billing, Client Events, etc. Participates in and/or helps socialize rollouts of same.
  Maintains confidential information in a professional and trustworthy manner.
  Other duties as assigned.
 
 
 
  Desired Skills
 
 
  Experience with facilities management a plus. Knowledge of basic accounting principles to include budget management preferred. Strong professional presence, leadership skills. Excellent interpersonal skills required to interact with peers, lawyers, business professionals, and department management on a daily basis. Strong organizational, delegation and problem-solving skills required to interpret and resolve issues as they arise. Ability to drive firm initiatives and develop a positive and inclusive office culture. Ability to multi-task and work effectively in a fast-paced environment and demonstrate strong technical and analytical skills. Must maintain confidentiality and demonstrate good professional judgment. *Business/professional level Spanish and English speaking and reading/writing required for our San Juan office location.
 
 
 
  Minimum Education
 
 
  High School or GED
 
 
 
  Preferred Education
 
 
  4 Year / Bachelor's Degree
 
 
 
  Minimum Years of Experience
 
 
  4 years’ management experience in a professional services or law firm environment.
 
 
 
  Essential Job Expectations
 
 
  While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:
 
 
 
  Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;
  Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;
  Provide timely, accurate, and quality work product;
  Successfully meet deadlines, expectations, and perform work duties as required;
  Foster positive work relationships;
  Comply with all firm policies and practices;
  Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed;
  Perform all other duties, tasks or projects as assigned.
 
 
 
  Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
 
 
 
  Physical Demands
 
 
  Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
 
 
 
  Work Environment
 
 
  Hybrid - Regular in-office presence with some flexibility for work-from-home
 
 
 
  Disclaimer
 
 
  The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment. Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process.
 
 
 
  Application Process
 
 
  Applicants must apply directly online instead of sending application materials via email. If you have a request for an accommodation during the application process or have any questions about the process, please contact careers@us.dlapiper.com. Please add dlapiper@myworkday.com to your list of safe senders.
 
 
 
  Accommodation
 
 
  Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact 
  
   careers@us.dlapiper.com
  .
 
 
 
  Agency applications will not be considered.
 
 
 
  No immigration sponsorship is available for this position.
 
 
 
   DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
 



DLA Piper

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