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Legal Executive Assistant - Corporate

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DLA Piper

10d ago

  • Job
    Full-time
    Senior Level
  • Legal
  • Los Angeles
  • Quick Apply

AI generated summary

  • You need advanced Excel, Word, and PowerPoint skills, 5 years of executive support experience, excellent communication, strong organization, time management, confidentiality, and the ability to work under pressure.
  • You will support partner practices, manage calendars, coordinate travel, handle client interactions, oversee billing, prepare reports, and ensure effective team collaboration.

Requirements

  • Advanced computer skills in Excel, Word and PowerPoint are required.
  • Exhibits excellent communication and interpersonal skills required to interact with peers, lawyers, clients, business professionals, and various firm departments on a regular basis.
  • Solid organizational skills required to manage multiple high priority projects at one time.
  • Performs a broad range of assignments with efficiency and accuracy.
  • Excellent time management skills necessary and the ability to work effectively in a fast-paced environment.
  • Demonstrates strong work ethic and a flexible, dependable and positive attitude.
  • Must maintain confidentiality and demonstrate good professional judgment.
  • High School Diploma or GED
  • 5 years of experience in professional executive administrative experience supporting partners and/or executives.
  • Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
  • Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
  • Provide timely, accurate, and quality work product.
  • Successfully meet deadlines, expectations, and perform work duties as required.
  • Foster positive work relationships.
  • Comply with all firm policies and practices.
  • Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
  • Ability to work under pressure and manage competing demands in a fast-paced environment.

Responsibilities

  • Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice.
  • Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources. When delegating, maintains responsibility for and tracks all activities/tasks/projects to successful completion. Collaborates with peers to provide team support and coverage.
  • Performs work that substantively and positively impacts the success of the partner's financial viability with client matters.
  • Exercises discretion and professional judgment with confidential and sensitive matters.
  • Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
  • Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.
  • Successfully completes critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner's ability to effectively build the practice.
  • Handles extensive direct interaction with clients and outside business contacts.
  • Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential.
  • Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments.
  • Coordinates department or practice group meetings. Takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting.
  • Participates in practice group and client team meetings, as appropriate. Prepares meeting agendas, reviews meeting materials for accuracy and completeness and distributes to meeting attendees.
  • Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.
  • Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions/issues, liaise with collections team); monitors client budgets for reporting purposes.

FAQs

What is the job title for this position?

The job title is Legal Executive Assistant - Corporate.

Where is this position located?

This position is located in the Los Angeles office.

Is the work schedule flexible?

Yes, this position offers a hybrid work schedule, requiring at least three days in the office.

What are the main responsibilities of the Legal Executive Assistant?

The main responsibilities include completing major assignments, managing the partner's calendar, coordinating travel, preparing materials, overseeing billing matters, and maintaining filing systems.

What type of experience is required for this role?

A minimum of 5 years of professional executive administrative experience supporting partners and/or executives is required, along with corporate practice experience.

What educational background is preferred for applicants?

A Bachelor's Degree is preferred, although a High School Diploma or GED is the minimum educational requirement.

What skills are necessary for this position?

Advanced computer skills in Excel, Word, and PowerPoint, as well as excellent communication, organizational, and time management skills are necessary.

Does this position require interaction with clients?

Yes, the Legal Executive Assistant handles extensive direct interaction with clients and outside business contacts.

Will I receive support in my professional growth at DLA Piper?

Yes, DLA Piper emphasizes supporting employees’ career growth and offers opportunities to engage in meaningful work.

What is the salary range for this position?

The expected hiring range for this position is $86,650 - $114,814 per year, depending on the candidate's geographic market location.

Are there any benefits offered with this position?

Yes, a comprehensive benefits package is offered, which includes medical/dental/vision insurance and a 401(k).

How should I apply for this position?

Applicants must apply directly online instead of sending application materials via email.

Are accommodations available during the application process?

Yes, reasonable accommodations may be made upon request for individuals with disabilities to perform essential functions or participate in the job selection process.

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DLA Piper

Global law firm located in more than 40 countries

Law
Industry
5001-10,000
Employees
2005
Founded Year

Mission & Purpose

DLA Piper is a global law firm capable of taking care of the most important legal needs of clients wherever they do business. With offices throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, we represent more clients in a broader range of geographies and practice disciplines than virtually any other law firm in the world. Our lawyers have wide experience in arbitration, banking, competition and trade, as well as corporate crime and corporate finance. We have strong practices in employment, energy, hospitality and leisure, insurance, intellectual property, litigation, mergers and acquisitions and have developed key teams in pensions, private equity, real estate, tax, and technology. Attorney Advertising. To view our legal notices, please visit: www.dlapiper.com/legalnotices