Legal PA

Pinsent Masons

3mo ago

Job
Full-time
Junior, Mid & Senior Level
Legal
People, HR & Administration
Birmingham

AI generated summary

You must build client relationships, manage diaries, coordinate travel, handle calls/emails, oversee document production, and proactively support lawyers with their workload.
You will manage diaries, coordinate travel, handle communications, support document production, and maintain client relationships while prioritizing tasks and ensuring effective legal support.

Requirements

Building and maintaining effective relationships with both internal and external clients and their teams and developing knowledge of their business
Actively contributing to client service initiatives in the group, including attending client events and seminars where required
Developing and maintaining core sector understanding to support delivery of optimum client service
Liaising regularly (at least on a weekly basis) with lawyers to identify work commitments and prioritising your workload accordingly
Proactively identify areas of responsibility and tasks you can take ownership of
Diary management for lawyers including arranging meetings and appointments, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments
Proactive advance monitoring of lawyers' diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting
Liaising with the travel company to make travel and accommodation arrangements (UK and international), keeping lawyers advised of any changes in scheduling and ensuring they have an accurate
Taking ownership of answering lawyers' telephone calls when they are unavailable, taking accurate messages and passing them on promptly, trying to assist and answer any non-legal queries if possible and ensuring the caller receives a satisfactory response
Screening, prioritising and dealing with lawyers' incoming e-mails, post and voicemail when lawyers are out of the office, acknowledging receipt and responding where able and appropriate
Proactively ensuring that the Exigent transcription service and Document Production service is utilised effectively
Managing production of documents (produced in-house and externally), co-ordinating changes made including taking responsibility for the consistency of those documents (e.g. formatting, numbering, CompareDocs etc).
Coordinating typing of audio files, drafting correspondence, producing documents/letters/e-mails and memos

Responsibilities

Building and maintaining effective relationships with both internal and external clients and their teams and developing knowledge of their business
Actively contributing to client service initiatives in the group, including attending client events and seminars where required
Developing and maintaining core sector understanding to support delivery of optimum client service
Liaising regularly (at least on a weekly basis) with lawyers to identify work commitments and prioritising your workload accordingly
Proactively identify areas of responsibility and tasks you can take ownership of
Diary management for lawyers including arranging meetings and appointments, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments
Proactive advance monitoring of lawyers' diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting
Liaising with the travel company to make travel and accommodation arrangements (UK and international), keeping lawyers advised of any changes in scheduling and ensuring they have an accurate
Taking ownership of answering lawyers' telephone calls when they are unavailable, taking accurate messages and passing them on promptly, trying to assist and answer any non-legal queries if possible and ensuring the caller receives a satisfactory response
Screening, prioritising and dealing with lawyers' incoming e-mails, post and voicemail when lawyers are out of the office, acknowledging receipt and responding where able and appropriate
Proactively ensuring that the Exigent transcription service and Document Production service is utilised effectively
Managing production of documents (produced in-house and externally), co-ordinating changes made including taking responsibility for the consistency of those documents (e.g. formatting, numbering, CompareDocs etc).
Coordinating typing of audio files, drafting correspondence, producing documents/letters/e-mails and memos

FAQs

What are the working hours for the Legal PA position?

The working hours are Monday to Friday from 9.30am to 5.30pm.

Where is the location for the Legal PA role?

The role is located in Birmingham.

What kind of environment does Pinsent Masons offer?

Pinsent Masons offers an open and supportive environment where team members can work on varied and challenging assignments while delivering outstanding results.

What skills and experience are preferred for candidates applying for this role?

Candidates should have experience in building relationships with clients, prioritizing workload, diary management, proactive communication, and document production, among other responsibilities.

Are there opportunities for professional development at Pinsent Masons?

Yes, there are opportunities to work with leading experts, participate in client events and seminars, and engage in learning and development initiatives.

What benefits do employees receive?

Employees receive agile working options, carers’ leave, 25 days of annual leave, a contributory pension, private healthcare, death in service cover, and various interest-free loans and schemes.

How does the recruitment process work?

The recruitment process typically involves two interview stages, with the first stage conducted virtually and the second stage in-person at the office.

Does Pinsent Masons support diversity and inclusion?

Yes, Pinsent Masons is committed to diversity and inclusion and is a Disability Confident employer, a top Stonewall employer, and a member of various inclusion charters and initiatives.

What is the process for managing lawyers' diaries?

The role involves diary management for lawyers, including arranging meetings, prioritizing commitments, and ensuring all necessary information is provided for appointments.

Is there an opportunity to work from home?

Yes, there is an opportunity to work from home, subject to commitments, as part of the agile working policy.

Pinsent Masons

Multinational law firm with offices across the UK, Europe, the Middle East, Africa and Asia

Law

Industry

1001-5000

Employees

1796

Founded Year

Mission & Purpose

Pinsent Masons is a multinational law firm with a reputation for delivering high-quality legal advice rooted in its deep understanding of the sectors and geographies in which our clients operate. Our expertise is recognised globally. In recent years we have achieved more tier 1 rankings in The Legal 500 UK guide than any other firm, and been counted among the most innovative law firms in Europe and Asia Pacific by the Financial Times. With over 1,500 lawyers operating from 27 locations throughout Europe, Asia Pacific, the Middle East and Africa, we are well-placed to advise on complex multi-jurisdictional matters across a full range of legal disciplines. The firm has significant international credentials in the global energy, infrastructure, financial services, real estate and technology, science and industry sectors. Pinsent Masons looks at your business needs differently. This means we don't just apply lawyers to solve clients' problems; we deploy a wider range of professional disciplines, enabled by people, process and technology, to deliver a global professional service with law at its core.