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Legal Personal Assistant

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Williams Lea

2mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Legal
    People, HR & Administration
  • London
  • Quick Apply

AI generated summary

  • You must have legal PA experience, strong communication skills, multitasking ability, Microsoft Office proficiency, teamwork, confidentiality, and exceptional attention to detail.
  • You will manage diaries, liaise with clients, assist with finance tasks, coordinate travel, oversee document production, and support other PAs while ensuring compliance with firm policies.

Requirements

  • Experience of working as a PA within the Legal sector
  • Exceptional standard of written and verbal communication
  • Proficient multi-tasker
  • Competent with the Microsoft Office suite and all forms of technology
  • Team player
  • Excellent interpersonal skills
  • Solutions focused
  • Have a high level of confidentiality and integrity
  • Exceptional attention to detail

Responsibilities

  • High end PA support for the Head of Team / Partner
  • Proactively managing complex diaries including organising internal and external meetings
  • Liaising with clients via email, telephone and in person and acting as a point of contact in keeping with the firm’s standards for client care
  • Assisting fee earners with finance tasks, namely requesting cheques, CHAPS/BACS payments, bank transfers and paying in money received, as appropriate
  • Maintaining up to date client records on the firm’s client relationship management tool, including client contact details and details of other parties etc in line with the firm’s policy and processes
  • Co-ordinating fee earner movements and making travel arrangements
  • Managing the client and matter inception process ensuring files are opened in a timely manner in accordance with the firm’s policies
  • Managing the process of submitting partner/fee earners expenses in a timely manner
  • Answering telephone calls in a timely fashion, taking clear and detailed messages
  • Co-ordinating the completion of document production (including digital dictations/manuscript amendments), e-filing and file management, photocopying and scanning services, organising couriers, sending out of letters/faxes etc
  • Actively participating in all relevant training
  • Demonstrating flexibility with working practices/processes in line with the business need, especially in times of pressure/high workload
  • Assisting other members of the department, both proactively and at the request of the team leader and work effectively with other legal and support departments as required
  • Any other relevant duties as reasonably requested by the fee earners or your line manager
  • Providing day to day line management for up to five PAs (dependant on experience). This would include working alongside the PA manager and PA team leaders to ensure compliance with process and support with ongoing training and development.

FAQs

What is the salary range for the Legal Personal Assistant position?

The salary range for the position is £45,000 - £49,000 per annum, depending on experience.

What are the working hours for this role?

The working hours are 37.5 hours per week, Monday to Friday, from 9 am until 5:30 pm, with a 1-hour unpaid lunch break.

Is this position full-time or part-time?

This position is full-time and permanent.

What is the work model for this role?

The work model is hybrid, requiring three days in the office per week.

What benefits are offered to employees in this role?

Benefits include 25 days of holiday plus bank holidays, salary sacrifice schemes, private medical and dental insurance, life assurance, health assessments, cycle-to-work scheme, discounted gym memberships, and a referral scheme.

What is the main purpose of this role?

The main purpose of the role is to provide enhanced, proactive support to a team of fee earners, enabling them to operate efficiently while maintaining high standards of confidentiality and service.

What are some key responsibilities of the Legal Personal Assistant?

Key responsibilities include managing complex diaries, liaising with clients, assisting with finance tasks, maintaining client records, coordinating travel arrangements, and managing document production.

Do I need prior experience in the legal sector to apply?

Yes, experience of working as a PA within the legal sector is required.

What personal attributes are important for this role?

Important attributes include exceptional communication skills, proficiency in Microsoft Office, attention to detail, integrity, and a solutions-focused mindset.

How many PAs will I potentially manage in this role?

Depending on experience, you may provide day-to-day line management for up to five other PAs.

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Williams Lea

The leading global provider of business-critical support services to financial, legal & professional services firms.

Consulting
Industry
5001-10,000
Employees
1820
Founded Year

Mission & Purpose

Williams Lea is a global provider of business-critical support services, specialising in document management, digital transformation, and business process outsourcing. Their ultimate mission is to help organisations enhance efficiency and improve performance by delivering innovative solutions and operational excellence. The purpose of Williams Lea is to enable clients to focus on their core business activities while they manage the essential support functions, thereby driving productivity and creating value for their clients.