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Management Assistenz (m/w/d)

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Imprivata

2mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Healthcare
  • Langenfeld

AI generated summary

  • You should have a commercial qualification, 5+ years in management support, strong communication skills, initiative, teamwork, proficiency in MS Office, and German C2, English B2.
  • You will plan and coordinate meetings, facilitate communication, track activities, support reporting, engage on social media, and collaborate with colleagues in the UK and USA.

Requirements

  • Kaufmännische Ausbildung und Min. 5 Jahre Erfahrung in der Assistenz von Management Rollen
  • Klares und strukturiertes Ausdrucksvermögen in Wort und Schrift
  • Eigeninitiative und Teamgeist
  • Strukturierte und verlässliche Arbeitsweise
  • Sicheres Auftreten, eine verbindliche Kommunikation und sehr gute Networking-Fähigkeiten
  • Sicherer Umgang mit Microsoft Office Anwendungen und Microsoft-Teams, Zoom etc.
  • Sehr gutes Verständnis für Zahlen und betriebswirtschaftliche Zusammenhänge
  • Sprachkenntnisse Deutsch C2 und Englisch B2

Responsibilities

  • Planung, Koordination und Vorbereiten von Terminen
  • Zentrale Schnittstelle für das Follow-up offener Punkte und eine effektive Kommunikation mit internen und externen Ansprechpartnern/-partnerinnen
  • Verlässliches Nachhalten von Aktivitäten und offenen Punkten
  • Eigenständige Auswertungen und Dokumentationen und Unterstützung von Reportingaufgaben
  • Kommunikation in Social Media Kanälen
  • Schnittstelle zu den Kollegen/innen in UK und USA

FAQs

What are the working hours for this position?

The position requires a commitment of 30 hours per week.

What qualifications are required for the Management Assistenz role?

A commercial training background and a minimum of 5 years of experience in assisting management roles are required.

Is bilingualism required for this position?

Yes, fluency in German (C2 level) and good English skills (B2 level) are required.

What software skills are necessary for success in this role?

A strong proficiency in Microsoft Office applications, as well as tools such as Microsoft Teams and Zoom, is essential.

Will I be working independently or as part of a team?

The role involves teamwork and active participation in collaboration while also requiring independent responsibility for tasks.

How is communication facilitated within the team?

Effective communication is maintained with internal and external contacts through various channels, including social media.

What kind of support will I provide to the Vice President?

You will assist in planning, coordinating, and preparing appointments, as well as follow up on open points and document activities.

Is there an opportunity for professional development in this role?

Yes, Imprivata offers excellent work environments and development opportunities for its employees.

How does Imprivata promote diversity and inclusion?

Imprivata is committed to equal employment opportunities without regard to race, religion, age, gender, national origin, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by law.

Technology
Industry
501-1000
Employees

Mission & Purpose

Imprivata is the digital identity company for life- and mission-critical industries, redefining how organizations solve complex workflow, security, and compliance challenges with solutions that protect critical data and applications without workflow disruption. Its platform of interoperable identity, authentication, and access management solutions enables organizations in over 45 countries to fully manage and secure all enterprise and third-party digital identities by establishing trust between people, technology, and information.