Medical Secretary

Berkshire Healthcare NHS Foundation Trust

3mo ago

Applications are closed

Job
Full-time
Junior & Mid Level
People, HR & Administration
Healthcare
Reading

Requirements

Candidates should be flexible and adaptable in their approach and be able to work as part of a team as well as on their own initiative.
Previous secretarial experience is essential as are good audio typing and word processing skills.
Previous experience of working in the NHS or other medical services would be desirable – including using electronic patient records systems/databases.
There is a requirement to be based in the office at Prospect Park Hospital to provide cover during clinic days which is shared amongst the team/colleagues.

Responsibilities

To transcribe from recorded dictation or handwritten notes all discharge summaries, clinic letters and all other correspondence generated by the Consultant Psychiatrist and relevant medical colleagues i.e. Reports for the Courts, Tribunal Meetings, Care Plan Approach Meetings, Case Conferences and Minutes of Meetings.
Managing the Outpatients Clinics by inputting appointments in advance using the client record system (RiO) and ensuring they are noted in the diary, making sure they do not coincide with other meetings/clinics. Confirming appointments by letter and telephone.
Processing referrals by inputting, allocating and uploading relevant documents onto RiO system.
Inputting the month end statistics of clients seen by the Consultant and relevant medical colleagues.
To deal with telephone callers and visitors to the department in a courteous manner giving appropriate advice; taking and relaying messages and enquiries and keeping a record of these ensuring good working relationships with Trust staff and external contact are maintained. To receive emails and fax messages and relaying them promptly.
To check through the clients medical notes for appointments and ascertain if any results are required.

FAQs

What type of experience is required for the Medical Secretary position?

Previous secretarial experience is essential, along with good audio typing and word processing skills. Experience in the NHS or other medical services is desirable.

What are the working hours for this role?

This is a part-time role for up to 30 hours, with a flexible approach regarding the working pattern.

Is this position office-based or remote?

The role requires you to be based in the office at Prospect Park Hospital to provide cover during clinic days.

What are the main responsibilities of the Medical Secretary?

Responsibilities include transcribing clinic letters and correspondence, managing outpatient clinics, processing referrals, dealing with telephone calls, and checking medical notes.

What systems will I need to use in this role?

You will be using the client record system (RiO) and other electronic patient records systems/databases.

What benefits does the organization offer?

Benefits include flexible working options, 27 days of annual leave, a generous NHS pension scheme, learning and career development opportunities, discounts at retailers, and free parking across Trust sites.

How can I contact someone for more information about the job?

You can contact Shankari Ambihapathy, the Business Support Manager, via email at Shankari.Ambihapathy@berkshire.nhs.uk or call 01189043071.

When will the interviews be held for this position?

Interviews are scheduled to be held on 15th October 2024.

What is the work environment like at Berkshire Healthcare NHS Foundation Trust?

The Trust is rated ‘outstanding’ by the CQC and is committed to providing the best possible care and creating an inclusive environment for staff.

Are there opportunities for career development?

Yes, there are excellent learning and career development opportunities available for staff.

Berkshire Healthcare NHS Foundation Trust

Caring for and about you is our top priority.

Science & Healthcare

Industry

1001-5000

Employees

2007

Founded Year

Mission & Purpose

Berkshire Healthcare NHS Foundation Trust provides a range of mental health and community health services across Berkshire, UK. Their ultimate mission is to improve the health and well-being of the communities they serve by delivering high-quality, compassionate care. The Trust focuses on supporting individuals at every stage of life, ensuring accessible and effective healthcare services that promote recovery and improve quality of life.