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Office Administrator

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Facilities Management
  • Zurich
  • Quick Apply

AI generated summary

  • You need experience in a similar role, strong admin skills, excellent German and English (French preferred), MS Office proficiency, attention to detail, and a positive, flexible attitude.
  • You will manage office supplies, coordinate appointments, support various departments, handle contracts, assist in events, and facilitate communication across teams while ensuring smooth operations.

Requirements

  • Experience in a similar role.
  • Highly proactive, organised, and capable of managing multiple priorities.
  • A strong administrator background with ability to multi-task in a fast-paced environment and meet tight deadlines.
  • Excellent spoken and written German and English language skills. French is preferred.
  • Excellent communication skills.
  • Strong attention to detail.
  • Proficient to advanced skills with all MS office products.
  • Promotes a positive and friendly attitude to work.
  • Responds with flexibility and resilience when faced with multiple demands, shifting priorities or rapid change.

Responsibilities

  • Oversee inventory and supplies for the office / building.
  • Maintain, adjust, and establish office policies.
  • Oversee and liaise with outside contractors and provide onsite orientation.
  • Collaborate with landlord and building manager regarding service budgets and office renovations.
  • Administration of keys and keycards for the business premises.
  • Provide general support to visitors.
  • Internal and external appointment coordination for our local MD.
  • Travel planning, booking and travel expense reporting for our team members and local MD as may be required.
  • Organization of team events such as: Christmas parties, summer parties, Teambuilding events (Passport program and other).
  • Process incoming and outgoing mail.
  • Contracts management: monitor contracts process, archiving, creation of resubmissions and monitoring of deadlines.
  • Cooperation with various departments and ensuring smooth communication between departments.
  • Support of the Sales Department: communication with promoters, external vendors/suppliers, tenders, research, trade show planning.
  • Support of the Customer Service Department: precedence of incoming mail, customer communication.
  • Support of the Legal Department: allocating tasks and assignments to various departments and monitoring deadlines regarding dunning notices, insolvency proceedings and customer complaints.
  • Support of the HR/Finance Department: assisting in the On- and Offboarding of employees, processing of incoming and outgoing mail, assisting in the management of general employee benefits. Responsible for maintaining accurate and digital filing system.
  • Support of the Accounting Department: preparatory accounting, verification and digitalization of incoming invoices, cash/treasury management, credit card accounting.
  • Collaboration on live events, supporting the onsite teams on selected occasions.

FAQs

What is the job title for this position?

The job title is Office Administrator.

Where is the job location?

The job is located in Dübendorf, Zurich, Switzerland.

What are the working hours for this position?

The working hours are full-time at 42.5 hours per week.

What are the main responsibilities of the Office Administrator?

The main responsibilities include overseeing office management, coordinating administrative tasks, supporting team travel and events, and acting as a point of contact for clients and partners.

What qualifications are required for this role?

Experience in a similar role, excellent spoken and written German and English language skills, and proficiency in MS Office products are required.

Is knowledge of French preferred for this position?

Yes, knowledge of French is preferred.

What kind of support will the Office Administrator provide to other departments?

The Office Administrator will support Sales, Customer Service, Legal, HR/Finance, and Accounting departments with various administrative tasks and coordination.

What qualities are important for a successful Office Administrator in this role?

Important qualities include being proactive, organized, detail-oriented, and possessing excellent communication and problem-solving skills.

Are there opportunities for team events and collaboration?

Yes, the Office Administrator will be responsible for organizing team events and collaborating with various departments.

What values guide the work at Ticketmaster?

The work is guided by values of reliability, teamwork, integrity, and belonging.

Does Ticketmaster promote an inclusive work environment?

Yes, Ticketmaster is committed to building an inclusive culture where all individuals can thrive.

Live Nation produces more concerts, sell more tickets and connects more brands to music than anyone else in the world.

Entertainment & Media
Industry
10,001+
Employees
2005
Founded Year

Mission & Purpose

Recognized three years in a row by Great Place to Work® and named one of People Magazine’s Top 50 Companies that Care, Live Nation Entertainment is the global leader in live events and ticketing. With business operations and corporate functions across major divisions including Ticketmaster, Concerts, Media & Sponsorship and Artist Nation, we offer exciting opportunities across every discipline. Generous vacation, healthcare, and retirement benefits are just some of the perks we offer our full-time, global workforce. For any stage in your career, our benefits are designed to help you live life to the fullest. We offer student loan repayment, 6 months paid caregiver leave, Roadie Babies (bring your little ones & a caretaker on your work trips), Music@Home (cultivate your little ones music interest), and tuition reimbursement for ongoing career development. Plus, you'll have access to free concerts, festivals, and more through our exclusive employee ticket concierge.