Logo of Huzzle

Home

Matches

Explore

Manage

Office Assistant

image

HCVT

Aug 28

  • Job
    Full-time
    Entry, Junior & Mid Level
  • People, HR & Administration
    Accounting & Tax
  • Long Beach
  • Quick Apply

AI generated summary

  • You need office support experience, attention to detail, MS Office proficiency, strong communication skills, a team player attitude, and availability for seasonal overtime.
  • You will manage office operations, assist with administrative tasks, process mail, support client onboarding, organize meetings, and ensure adherence to firm policies.

Requirements

  • - Office support or general administrative experience
  • - High attention to detail with the ability to meet deadlines
  • - Proficient in MS Office Suite; billing software experience preferred
  • - Strong communication skills both written and verbal
  • - Team player attitude with proven people skills
  • - Available for seasonal overtime during public accounting busy seasons

Responsibilities

  • Responsible for the efficient operation of the Long Beach office assisting the Office Manager with facility issues, scheduling deliveries, ordering supplies, and overall office organization.
  • Handle general administrative tasks: scanning, phone support, greeting visitors, presentation material preparation, and correspondence, as needed.
  • Process mail, scanning mail to staff and highlight action or important items, and respond to inquiries as necessary, creating certified and FedEx mail.
  • Client onboarding and maintenance, including preparation of engagement letters, preparing billing reports, some tax processing, and invoicing.
  • Plan periodic on-site meetings and trainings, which include preparing agendas, coping presentations, and coordinating meal catering and delivery.
  • Maintain knowledge of Firm policies and procedures and answering, refer or directing requests and inquiries to the appropriate staff.
  • Cover administrative assistant duties as needed.

FAQs

What are the working hours for the Office Assistant position?

The working hours are full-time at 40 hours per week, Monday through Friday.

Is overtime required during certain periods?

Yes, the Office Assistant is expected to work overtime and on weekends during tax seasons in March/April and September/October, as well as when circumstances require.

What responsibilities will the Office Assistant have?

The Office Assistant will be responsible for the efficient operation of the Long Beach office, handling general administrative tasks, processing mail, client onboarding and maintenance, planning on-site meetings, and covering administrative assistant duties as needed.

What skills and experience are required for this position?

Required skills include office support or general administrative experience, high attention to detail, proficiency in MS Office Suite, strong communication skills both written and verbal, a team player attitude, and availability for seasonal overtime during busy seasons.

What is the salary range for the Office Assistant position?

The salary range for this position is estimated to be between $50,000 and $53,000, depending on various factors including skill set, education, and experience.

Are there any specific industries that the firm serves?

Yes, the firm specializes in serving clients across several industries, including Private Equity, Real Estate & Hospitality, Media & Entertainment, High-Net-Worth Individuals, Manufacturing & Distribution, Professional Services Firms, Technology, Healthcare, Nonprofit Organizations, and Affordable Housing.

What is the company culture like at HCVT?

HCVT values integrity, collaboration, excellence, and diversity, equity, and inclusion, fostering a supportive environment focused on meeting the needs of clients and team members.

Is training provided for new hires?

Yes, HCVT makes significant investments in training and provides interesting, diverse, and intellectually stimulating client engagements to help employees develop and refine their skills.

How can applicants connect with HCVT on social media?

Applicants can connect with HCVT on LinkedIn, Instagram, Facebook, and the HCVT Website.

Will there be opportunities for career advancement at HCVT?

Yes, HCVT offers significant growth and professional development opportunities as the firm continues to expand its client service offerings.

image

HCVT

Connecting clients with solutions.

Accounting
Industry
501-1000
Employees
1991
Founded Year

Mission & Purpose

We are a Top 30 CPA firm headquartered in Los Angeles, providing tax, audit and assurance, business management, mergers & acquisition, and valuation advisory services to clients across a wide variety of industries. Our engagement teams are business-focused, and our business model is built on partner access and advice. We have been recognized by Inside Public Accounting as one of the “Best of the Best” firms for a record 17 consecutive years, validating we do the right things for our people, our clients, and our communities. With a team of over 700 members operating from nine offices throughout California, and offices in Arizona, Texas, and Utah, we have the scale and bench strength to meet your needs—whether a business, nonprofit organization or a high net worth individual. We are known in the marketplace as a firm with deep technical skills addressing the most complex tax issues associated with partnerships and pass-through entities. Clarifying and resolving complex issues is what we do. How we do it is what sets us apart from other CPA firms.