Office Management Specialist (ERisk Services - Flanders / Rockaway, New Jersey)

Nationwide

2mo ago

Job
Full-time
Senior Level
People, HR & Administration
Facilities Management
Rockaway
Quick Apply

AI generated summary

You must reside near Rockaway, NJ, have 5+ years in office management, facility management experience, and strong organizational, communication, and decision-making skills.
You will manage office operations, coordinate with vendors, analyze data, oversee budgeting, supervise staff, ensure invoice approvals, and troubleshoot departmental issues.

Requirements

reside within proximity to the ERisk offices (Rockaway, NJ area).
work in-office a minimum of 3 days per week (up to 5 days per week should certain events require onsite presence)
have experience in facility management
coordinate event planning
provide clerical support
handle crisis management and associated communications
uphold business continuity
be receptive to changing needs and variety in daily tasks
support other duties as assigned
Education: Undergraduate studies in business administration or related subject area preferred.
Experience: Five or more years of related office management experience.
Knowledge, Abilities and Skills: Proven knowledge in office procedures and practices, intermediate mathematics, office-filing systems, record keeping procedures and accounting principles. Possesses strong organizational and decision-making skills for project coordination. Excellent communication skills, and able to train or lead associates in general aspects of the business operation for a particular department.
Other criteria, including leadership skills, competencies and experiences may take precedence.

Responsibilities

Handles all office activities and operations, including mail and distribution, filing, word processing, office supplies and order processing. Leads in the coordination and administration of multiple technical and administrative support functions.
Collects, compiles and analyzes statistical data and information. Generates and prepares summary reports related to department plans, programs and projects.
Coordinates activities with vendors, contractors and other external parties. Acts as the primary liaison with external parties for the department.
Ensures accurate and timely financial recording, accounting, cost methods, expense recording and tabulation methods for department.
Evaluates and recommends changes and improvements to existing processing procedures, standards, specifications, methods and equipment used throughout the department.
Assists with planning the operating budget for department, with respect to materials, supplies and associated operating expenses. Monitors and reports data that may impact overall operating results for the department.
Leads the development and maintenance of administrative procedures, manuals and office files.
Verifies and approves payment of all invoices for printing, supplies and equipment and utilities for office.
Assists in training of internal associates on department procedures, policies and practices. Coordinates all workflow for an assigned office/department.
Supervises office staff. Schedules and coordinates projects independently and handles special assignments from management.
Performs moderately complex troubleshooting for the department on all department problems as well as technology issues.
May perform other responsibilities as assigned.

Nationwide

Helping protect families, businesses and futures

Finance

Industry

10,001+

Employees

1925

Founded Year

Mission & Purpose

Nationwide is a financial services company that offers a wide range of products, including insurance, banking, investments, and retirement solutions. Their ultimate mission is to help individuals, families, and businesses achieve financial security and peace of mind by providing reliable and comprehensive financial services. The purpose of Nationwide is to protect what matters most to their customers, offering tailored solutions and exceptional service to meet their unique needs. They aim to build long-term relationships with their clients, supporting them through every stage of life with trusted advice and financial products designed to safeguard their future.