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Office Manager

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Ardmore Roderick

Sep 8

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Chicago

AI generated summary

  • You need a bachelor's degree, 5 years of office management experience, strong communication skills, budget knowledge, attention to detail, problem-solving ability, and advanced computer skills.
  • You will manage office operations, vendor relations, document organization, team leadership, procurement, and ensure compliance while fostering a positive work environment.

Requirements

  • Minimum Requirements:
  • Bachelor’s degree or equivalent preferred
  • At least 5 years of office managerial experience in a similar role
  • Good understanding of Office Management, Administrative and Vendor Support functions
  • Strong verbal and written communication skills
  • Knowledge of budget and financial management
  • Detail-oriented and proven analytical and problem-solving skills
  • Ability to present, communicate and gain buy-in for improvement initiatives with multiple levels of management across multiple segments of the business
  • Ability to manage multiple priorities and to thrive under tight deadlines and high-pressure situations.
  • Advanced computer skills and experience with online platforms.

Responsibilities

  • Overseeing the day-to-day administrative tasks such as mail distribution, office supplies procurement, equipment maintenance, and office layout management.
  • Overseeing the maintenance, security, and functionality of office facilities including managing leases, coordinating office space allocation, and ensuring a safe and productive work environment.
  • Liaising with vendors and service providers for various office needs, including cleaning services, maintenance contractors, office supplies vendors, and equipment suppliers; Managing relationships with external service providers or vendors that support shared service center operations, such as software vendors or outsourcing partners.
  • Managing vendor accounts and responsible for assisting with necessary administrative training to team members.
  • Managing office records, files, and documentation. Implementing systems for document storage, retrieval, and organization to ensure efficient information management.
  • Developing and implementing standard operating procedures (SOP’s) to ensure consistency, efficiency, and compliance with organizational standards.
  • Serving as a point of contact for employees regarding office-related inquiries, concerns, and requests. Fostering a positive work environment and addressing employee needs as they arise.
  • Ensuring that shared service center operations comply with relevant regulations, policies, and industry standards.
  • Managing the site's supply chain activities, including procurement, inventory management, and logistics. This includes ensuring the availability of materials, PPE and resources needed for production or operations.
  • Providing effective leadership to assigned staff members, ensuring all deadlines and deliverables are met with high quality and in a timely manner.
  • Be able to manage a team to affect the best results and provide the best customer services for both internal and external customers.
  • Define, measure and utilize metrics to improve performance of the team.
  • Motivating team members to achieve their best.
  • Discovering training needs and providing coaching as needed.

FAQs

What are the primary responsibilities of the Office Manager at Ardmore Roderick?

The Office Manager will oversee day-to-day administrative tasks, manage office facilities, liaise with vendors, maintain records and documentation, develop standard operating procedures, support employee inquiries, manage inventory and supply chain activities, and provide leadership to administrative staff.

What qualifications are required for the Office Manager position?

A Bachelor’s degree or equivalent is preferred, along with at least 5 years of office managerial experience, strong communication skills, knowledge of budget and financial management, and advanced computer skills.

What attributes are important for success in this role?

Important attributes include the ability to drive innovation, effective operational management, strong communication and collaboration skills, problem-solving capabilities, and a results-oriented mindset.

What is Ardmore Roderick’s stance on diversity and inclusion?

Ardmore Roderick values diversity and inclusion as a cornerstone in everything they do, advocating for inclusion and equality within the team and the community.

Does Ardmore Roderick offer a benefits package for the Office Manager position?

Yes, Ardmore Roderick offers a competitive salary and a comprehensive benefits package, including health and dental insurance, 401k match, paid holidays, PTO, and more.

Is prior experience in the civil engineering field required for this job?

While prior experience in civil engineering is not explicitly stated as a requirement, a strong understanding of office management and administrative functions in a related environment is essential.

How does Ardmore Roderick approach staff development?

Ardmore Roderick encourages motivation, identifies training needs, and provides coaching to promote professional growth and ensure high-quality performance among team members.

What is the work environment like at Ardmore Roderick?

The work environment at Ardmore Roderick is collaborative, emphasizing a positive workplace culture where employee needs are addressed and professional development is prioritized.

Are there opportunities for career advancement within the company?

Yes, Ardmore Roderick offers opportunities for career advancement, encouraging employees to grow within the organization as it rapidly expands.

What should candidates do if they require reasonable accommodation during the application process?

Candidates who require reasonable accommodation in responding to a job announcement, interviewing, or participating in the selection process should reach out to Ardmore Roderick for assistance.

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Ardmore Roderick

Infrastructure Leaders. Project Partners.

Engineering & Construction
Industry
201-500
Employees
2005
Founded Year

Mission & Purpose

Ardmore Roderick is one of the largest minority-owned engineering firms in the Midwest and one of the top 20 largest engineering firms headquartered in Illinois. We offer a unique set of services and varying areas of expertise, creating a well-rounded expert staff, resources and capabilities.