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Office Manager

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Gateley

1mo ago

  • Job
    Full-time
    Mid, Senior & Expert Level
  • Belfast

AI generated summary

  • You should have strong organizational skills, experience in managing office operations, proficiency in administrative tasks, and excellent communication abilities.
  • You will oversee office operations, manage administrative tasks, coordinate schedules, support staff, maintain records, and ensure a productive workplace environment.

Requirements

  • - previous experience working in a similar role within the professional services sector, preferably legal would be advantageous
  • - excellent client care and first class communication skills
  • - thrive working under pressure to meet deadlines whilst maintaining a high level of attention to detail
  • - ability to use own initiative
  • - forward thinking mindset with a solution driven 'can do' approach

Responsibilities

  • - Managing front of house hospitality and meeting and greeting clients
  • - Using a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office
  • - Managing online and paper filing systems, including file closures
  • - Liaising with IT in relation to new starters and network functionality
  • - Ensuring fee earners comply with CPD obligations in all three jurisdictions (NI, ROI and E&W) in which we operate
  • - Managing the practising certificate renewal in all three jurisdictions (NI, ROI and E&W) in which we operate
  • - Managing the grant funding and reporting requirements relating to inward investment grant
  • - Ensuring the website is kept up to date
  • - Recording office expenditure and manage the budget
  • - Organising the office layout and maintain supplies of stationery and equipment
  • - Maintaining the condition of the office and arranging for necessary repairs
  • - Overseeing the recruitment of new staff, including training and induction
  • - Ensuring adequate staff levels to cover for absences and peaks in workload
  • - Carrying out staff appraisals for business support staff and managing performance
  • - Delegating work to business support staff and managing their workload and output
  • - Promoting staff development and training
  • - Implementing and promoting our equality and diversity policy
  • - Reviewing and updating health and safety policies and ensuring they are observed
  • - Checking that data protection legislation is being adhered to in relation to the storage of data, and reviewing and updating policies as appropriate
  • - Arranging regular testing for electrical equipment and safety devices
  • - Preparing documentation for service providers
  • - Coordinating internal staff events and external client events
  • - Working within the team, there is the opportunity to broaden expertise and learning and develop skills with a view to assuming greater levels of responsibility.

FAQs

What is the main purpose of the Office Manager role at Gateley Legal in Northern Ireland?

The main purpose of the Office Manager role is to oversee the administrative activities that facilitate the smooth running of the Belfast office, ensuring effective organization of people, information, and resources while maintaining compliance with regulatory requirements.

What types of tasks will the Office Manager be responsible for?

The Office Manager will be responsible for a variety of tasks, including managing front-of-house hospitality, maintaining online and paper filing systems, ensuring compliance with continuing professional development obligations, organizing office supplies, overseeing recruitment, conducting staff appraisals, and promoting health and safety policies.

What experience is preferred for the Office Manager position?

Previous experience working in a similar role within the professional services sector, preferably legal, is advantageous for the Office Manager position.

What skills are essential for the Office Manager role?

Essential skills for the Office Manager role include excellent client care and communication skills, ability to thrive under pressure, attention to detail, initiative, and a solution-driven mindset.

Are there any opportunities for professional development within this role?

Yes, the role offers opportunities to broaden expertise and develop skills, with the potential to assume greater levels of responsibility within the Gateley Legal team.

What benefits does Gateley Legal offer to Office Manager employees?

Gateley Legal offers a competitive remuneration package, including an annual bonus, comprehensive rewards package, learning and development opportunities, flexible working patterns, and various perks through the My Flex program.

How does Gateley Legal approach diversity and inclusion?

Gateley Legal is committed to diversity, inclusion, and well-being, actively recruiting talented individuals from diverse backgrounds and providing equal opportunities for all employees.

What pre-employment screening is involved for successful candidates?

Successful candidates will undergo a variety of pre-employment screening checks, which may include eligibility to work, verification of professional and academic qualifications, criminal records checks, assessment of financial stability, and references from previous employers.

What is the working environment like at Gateley Legal?

Gateley Legal provides an exciting and rewarding working environment that encourages achieving personal and business goals, including a good work/life balance through flexible working patterns.

Gateley

We are Gateley, a legal and professional services group.

Law
Industry
1001-5000
Employees

Mission & Purpose

Passionate problem solvers, we get our kicks from finding the right answers and getting our clients where they need to be. Since arriving as the new kids on the block all those years ago, we’ve earned our stripes in the legal industry, building a leading name and a revered reputation. It’s why we went Plc – the UK’s first commercial law firm to do so. It’s why we’re pushing the limits of what a legal and professional business can offer. Our diverse team is made up of experts in all areas of law and business. But it’s about more than just their expertise. It’s about being straight talking. We deliver all this advice in simple, clear, everyday language, so you spend less time decoding jargon and more time focusing on what's important to you.