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Office Manager

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DLA Piper

Sep 20

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Facilities Management
  • San Juan
  • Quick Apply

AI generated summary

  • You need 4 years of management experience, strong leadership and interpersonal skills, budgeting knowledge, and fluency in Spanish and English. A Bachelor's degree and facilities management experience are a plus.
  • You will manage office operations, oversee admin duties, support events, maintain budgets, liaise with vendors, handle communications, and improve processes while ensuring adherence to firm policies.

Requirements

  • Experience with facilities management a plus. Knowledge of basic accounting principles to include budget management preferred. Strong professional presence, leadership skills. Excellent interpersonal skills required to interact with peers, lawyers, business professionals, and department management on a daily basis. Strong organizational, delegation and problem-solving skills required to interpret and resolve issues as they arise. Ability to drive firm initiatives and develop a positive and inclusive office culture. Ability to multi-task and work effectively in a fast-paced environment and demonstrate strong technical and analytical skills. Must maintain confidentiality and demonstrate good professional judgment. Business/professional level Spanish and English speaking and reading/writing required for our San Juan office location. High School or GED. 4 Year / Bachelor's Degree. 4 years’ management experience in a professional services or law firm environment.

Responsibilities

  • Oversees and supports administrative duties in the office and ensures that office is operating smoothly.
  • Oversees office business center, hospitality and reception to ensure protocols and processes are adhered to, relaying information and escalating issues to the operations manager.
  • Timely reports and communicates with regional office administrator, relaying information and escalating office, employee relations, or other issues/challenges.
  • Represents and supports firm decisions and initiatives, ensuring firm procedures and policies are followed.
  • Collaborates with various committees and departments to create meaningful office and business professional relations events to drive office engagement and culture.
  • Maintains office administration and operations budgets for all areas of responsibility. Reviews related budgets, invoices, vendor payments, etc. on a regular basis to ensure adherence and report status and variances.
  • Assists with office layout planning and office moves.
  • Serves as liaison with landlord and building engineering.
  • Responsible for office communications regarding building notices, firm holiday notices, and other announcements as appropriate.
  • Oversees local sports ticket program, if applicable.
  • Schedules and provides onsite support in collaboration with regional office administrator for local partner meetings.
  • Ensures success of local meetings and events in collaboration with onsite team.
  • Provides onsite IT, Information Governance, and other department support as needed; escalates issues to appropriate department manager.
  • Handles onsite needs and collaborates with other departments for new hires and departures.
  • Identifies opportunities for process and office management improvement and relays same to department management.
  • Supports large projects and programs in the office which may include IT, HR, D&I, Accounting/Billing, Client Events, etc. Participates in and/or helps socialize rollouts of same.
  • Maintains confidential information in a professional and trustworthy manner.
  • Other duties as assigned.

FAQs

What is the primary role of the Office Manager at DLA Piper?

The Office Manager is responsible for the daily administrative duties and business functions of assigned office(s), working closely with department leadership to meet the overall needs of the office.

Where is this Office Manager position located?

This position is located in our Puerto Rico office.

What are the key responsibilities for the Office Manager?

Key responsibilities include overseeing administrative duties, managing office budgets, collaborating with department leaders, serving as a liaison with external contacts, and supporting local meetings and events.

What skills are desired for the Office Manager role?

Desired skills include experience in facilities management, knowledge of basic accounting principles, strong interpersonal and leadership skills, organizational abilities, problem-solving skills, and proficiency in both Spanish and English.

What level of education is required for this position?

A High School diploma or GED is required, with a preferred background being a 4-Year Bachelor's Degree.

How many years of experience are required for the Office Manager role?

A minimum of 4 years of management experience in a professional services or law firm environment is required.

What kind of work environment can I expect in this role?

The work environment is hybrid, allowing for regular in-office presence with some flexibility for remote work.

Are reasonable accommodations available during the application process?

Yes, reasonable accommodations may be made upon request to assist individuals with disabilities in performing essential functions or participating in the selection process.

Does DLA Piper offer immigration sponsorship for this position?

No, immigration sponsorship is not available for this position.

How should I apply for the Office Manager position?

Applicants must apply directly online rather than sending application materials via email.

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DLA Piper

Global law firm located in more than 40 countries

Law
Industry
5001-10,000
Employees
2005
Founded Year

Mission & Purpose

DLA Piper is a global law firm capable of taking care of the most important legal needs of clients wherever they do business. With offices throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, we represent more clients in a broader range of geographies and practice disciplines than virtually any other law firm in the world. Our lawyers have wide experience in arbitration, banking, competition and trade, as well as corporate crime and corporate finance. We have strong practices in employment, energy, hospitality and leisure, insurance, intellectual property, litigation, mergers and acquisitions and have developed key teams in pensions, private equity, real estate, tax, and technology. Attorney Advertising. To view our legal notices, please visit: www.dlapiper.com/legalnotices