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Operations Manager

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University of Chicago

2mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Chicago
  • Quick Apply

AI generated summary

  • You need a bachelor's in a related field, 2-5 years' experience, supervisory skills, analytical thinking, attention to detail, and proficiency in spreadsheets and word processing.
  • You will manage facilities, coordinate technology and credentialing, oversee office needs, support faculty recruitment and onboarding, and handle various projects and events.

Requirements

  • Minimum requirements include a college or university degree in related field.
  • Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
  • Bachelor’s degree in business, health care administration, HR, or related field.
  • Progressively responsible administrative/supervisory experience.
  • Experience in healthcare or an academic medical center environment.
  • Supervisory skills.
  • Analytical skills.
  • Problem-solving skills.
  • Decision-making skills.
  • Attention to detail.
  • Organizational skills.
  • Oral and written communication skills.
  • Interpersonal skills.
  • Ability to work independently with a high degree of initiative.
  • Ability to maintain confidentiality.
  • Ability to work on multiple projects simultaneously, set priorities, and meet deadlines.
  • Knowledge of spreadsheet and word processing programs.
  • Resume/CV (required).
  • Cover Letter (required).

Responsibilities

  • Handling space, facilities, and equipment management projects, including renovation, maintenance, and ongoing operations.
  • Regularly updating leadership of said projects and proposing office assignments within the department, including accommodations for guests and temporary faculty/staff.
  • Coordinating technology deployment and updates in collaboration with relevant departments, including ordering computers, pagers, etc. for faculty and staff.
  • Collaborating with Facilities Services to oversee conference rooms and daily maintenance.
  • Coordinate the submission of credentialing applications for new healthcare providers and reappointment applications for existing providers.
  • Ensure that applications are completed accurately, including all required information and supporting documentation.
  • Ensure existing faculty members maintain proper certifications, licenses, and credentials.
  • Tracking license expiration dates, reappointments, and insurance certificates.
  • Liaising with the Medical Staff Office for credentialing and related processes.
  • Overseeing day-to-day office management and administrative staff. Support department-centric projects for Chair/EA/SA, as needed.
  • Providing guidance and ensuring consistency in administrative responsibilities.
  • Be key point person for office related needs, including supplies, computers, EVS, plant requests, keys/swipe access, etc.
  • Work closely with media counterpart to provide departmental content for internal and external distribution.
  • Oversee department compliance with required annual trainings for University and Hospital; work with department members to ensure completion and troubleshoot at needed.
  • Other duties as assigned.
  • Collaborate with Executive and Section Administrator(s) with faculty recruitment processes including but not limited to ad posting, candidate communication, and onsite visit logistic planning.
  • Track onboarding processes of both faculty and staff, ensure responsible parties complete their respective onboarding tasks.
  • Support activities of department search committees, including meeting minutes, key communications with candidates and assisting with outreach for searches.
  • Responsible for coordinating badges, office space/supplies and other needs for new staff and faculty.
  • Onboard rotating students and volunteers within the department.
  • Leading and supporting projects, strategic initiatives, and program development under the direction of the Executive/Section Administrator and Department Chair.
  • Coordinating logistics and communication for significant events and providing innovative solutions for event planning as needed.
  • Supervising multiple projects simultaneously and ensuring timely resolution of issues.
  • Professionally supports the clinical department management. Implements plans for clinical educational programs and initiatives.
  • Acts as a liaison between the section and other University departments.
  • Performs other related work as needed.

FAQs

What are the primary responsibilities of the Operations Manager in the Department of Neurology?

The Operations Manager is responsible for space and facilities management, credentialing management, general operations, human resources and academic affairs, and business development and events coordination.

What qualifications are required for the Operations Manager position?

A college or university degree in a related field is required, with a preferred Bachelor’s degree in business, healthcare administration, HR, or a related field.

How much work experience is needed for the Operations Manager role?

A minimum of 2-5 years of work experience in a related job discipline is required.

What preferred experience is beneficial for this position?

Progressively responsible administrative/supervisory experience and experience in a healthcare or academic medical center environment are preferred.

Who does the Operations Manager report to?

The Operations Manager reports to the Section Administrator of the Department of Neurology.

What skills are considered preferred competencies for the Operations Manager?

Preferred competencies include supervisory skills, analytical skills, problem-solving skills, decision-making skills, attention to detail, organizational skills, and effective oral and written communication skills.

What type of environment is this position primarily set in?

The position is primarily set within the Department of Neurology at The University of Chicago Medical Center.

Is this position exempt from overtime?

Yes, the Operations Manager position is classified as exempt.

Are there opportunities for professional development in this role?

Yes, the Operations Manager plays a pivotal role in various projects and initiatives, providing opportunities for professional growth and development.

Are benefits offered for this position?

Yes, the Operations Manager position is benefits eligible.

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University of Chicago

Education
Industry
10,001+
Employees
1890
Founded Year

Mission & Purpose

One of the world’s great intellectual destinations, the University of Chicago empowers scholars and students to ask tough questions, cross disciplinary boundaries, and challenge conventional thinking to enrich human life around the globe