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PA to Managing Director

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Royal Surrey NHS Foundation Trust

Sep 23

  • Job
    Full-time
    Senior Level
  • People, HR & Administration

AI generated summary

  • You must manage the MD’s diary, maintain relationships with executives, handle correspondence, and field calls professionally and confidentially.
  • You will manage the MD's diary, handle correspondence, communicate sensitive issues, maintain relationships, and provide secretarial support while prioritizing inquiries professionally.

Requirements

  • Keep abreast of all issues being dealt with by the Managing Director to be able to deal effectively with enquiries and progress work on own initiative.
  • Establish and maintain good working relationships with the Executive teams of the four member organisations (Royal Surrey NHS FT, Ashford and St. Peter’s Hospitals NHS FT, Surrey and Sussex Healthcare NHS Trust, Surrey and Borders Partnership Mental Health NHS FT), key colleagues in the SH ICB, and other senior managers and clinical leaders as necessary. Communicate on behalf of the Managing Director sensitive staff related issues.
  • Proactively manage the Managing Director’s diary, ensuring they are kept up to date and papers are provided for meetings.
  • Provide an efficient and confidential secretarial/ administrative support service to senior members of the TPC as required.
  • Deal with daily correspondence, drafting responses as appropriate. Ensure fast and accurate typing of all correspondence and reports.
  • Monitor, field and prioritise telephone calls and emails to the Managing Director, ensuring that any enquiries are dealt with in a professional, reassuring, sensitive and confidential manner.

Responsibilities

  • Keep abreast of all issues being dealt with by the Managing Director to be able to deal effectively with enquiries and progress work on own initiative.
  • Establish and maintain good working relationships with the Executive teams of the four member organisations (Royal Surrey NHS FT, Ashford and St. Peter’s Hospitals NHS FT, Surrey and Sussex Healthcare NHS Trust, Surrey and Borders Partnership Mental Health NHS FT), key colleagues in the SH ICB, and other senior managers and clinical leaders as necessary. Communicate on behalf of the Managing Director sensitive staff related issues.
  • Proactively manage the Managing Director’s diary, ensuring they are kept up to date and papers are provided for meetings.
  • Provide an efficient and confidential secretarial/ administrative support service to senior members of the TPC as required.
  • Deal with daily correspondence, drafting responses as appropriate. Ensure fast and accurate typing of all correspondence and reports.
  • Monitor, field and prioritise telephone calls and emails to the Managing Director, ensuring that any enquiries are dealt with in a professional, reassuring, sensitive and confidential manner.

FAQs

What qualifications are required for the PA to Managing Director position?

Significant experience as a Personal Assistant is required, alongside strong organisational and communication skills.

What type of working relationships will the PA need to establish?

The PA will need to establish and maintain good working relationships with the Executive teams of the four member organizations, key colleagues in the SH ICB, and other senior managers and clinical leaders as necessary.

What are the main responsibilities of the PA to the Managing Director?

The main responsibilities include managing the Managing Director's diary, providing administrative support, dealing with correspondence, and handling telephone calls and emails, among other tasks.

Is experience in the healthcare sector necessary for this role?

While it is not explicitly stated, experience in the healthcare sector can be advantageous due to the nature of the role and the organizations involved.

Can I apply for this position if I have no prior experience as a PA but have relevant skills?

The job listing specifies that significant experience is required, so it would be beneficial to have prior experience as a Personal Assistant.

What is the work environment like at Royal Surrey?

Royal Surrey promotes a compassionate and collaborative work environment with a strong emphasis on employee health, wellbeing, and professional development.

How does Royal Surrey support the career development of its employees?

Royal Surrey is committed to professional development and has plans to invest in its colleagues, alongside an overall investment of £45 million in its physical environment and new equipment in the next few years.

What is the application process for the PA to Managing Director role?

Interested candidates should submit an application as soon as possible, as the advert may close early, despite it not being the Trust’s normal practice.

Is a visit to the workplace possible before applying?

Yes, informal visits can be arranged. Candidates can reach out to Jason Saridis via the provided email for further details.

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Royal Surrey NHS Foundation Trust

World class care for our community

Science & Healthcare
Industry
1001-5000
Employees
1981
Founded Year

Mission & Purpose

We provide health care services from Royal Surrey County Hospital in Guildford and adult community healthcare services from Haslemere Hospital and Milford Hospital. Royal Surrey County Hospital provides emergency and general hospital services to a population of more than 330,000 across south west Surrey. It is also home to St Luke’s, our specialist tertiary Cancer Centre, which offers state of the art diagnostic and treatment services to a population of up to 2 million across Surrey, West Sussex, Hampshire and to patients from across the UK and abroad.