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Payroll and Benefits Specialist

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Empire State Realty Trust

2mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Accounting & Tax
  • New York
  • Quick Apply

AI generated summary

  • You need strong people skills, ethics, and 3-5 years in payroll/benefits. Proficiency in ADP, Excel, FLSA, FMLA, and the ability to multitask in a deadline-driven environment are essential.
  • You will process payroll, manage employee benefits, resolve discrepancies, conduct orientations, prepare reports, assist with claims, and coordinate wellness events while maintaining confidentiality.

Requirements

  • Excellent people skills and a true customer service orientation towards employees and managers.
  • Ability to multi-task, prioritize and meet weekly transmitting deadlines with a high sense of urgency
  • Absolute integrity, discretion, and sensitivity to confidential company and employee information.
  • Excellent organization, presentation, verbal, and written communication skills.
  • Knowledge using ADP Enhanced Time and WorkForceNow and experience in government regulations related to FSLA, FMLA, and other State and Federal regulations a plus.
  • Must be able to prioritize, multitask and operate independently and on a team in a deadline driven environment.
  • Must have ability to interact with managers and employees at all levels in the organization.
  • Proficient excel skills (ex: Pivot table, V-look up)
  • Bachelor’s Degree required.
  • At least 3-5 years payroll processing and benefits experience.
  • Prolonged periods of sitting at a desk and working on a computer
  • Must be able to lift up to 15 pounds at times

Responsibilities

  • Process weekly payroll, ensuring accurate data entry, quality process documentation and reporting, and timely and accurate payroll distribution.
  • Ensures the payroll system reflects accurate information; verifies and inputs pay and data changes.
  • Update weekly employee transactions (new hire, rehire, and adjustments).
  • Investigate and resolve potential payroll discrepancies.
  • Run and analyze ad-hoc reporting for system improvement and data accuracy.
  • Assist with weekly union dues remittance.
  • Collaborate with the Human Resources (HR) department to maintain the integrity and confidentiality of employee data.
  • Provide support for payroll and benefit related inquiries.
  • Assist with the administration of employee health and welfare programs including but not limited to health insurance, retirement plans, leave management, wellbeing and other company-sponsored benefits.
  • Ensure the accuracy of all benefit elections in the HRIS and insurance carriers.
  • Conduct weekly new hire Benefits Orientation.
  • Ensure all benefit invoices are submitted for processing.
  • Work with insurance carrier to facilitate the processing of claims.
  • Process leave-of-absence requests and disability paperwork: medical, personal, disability, FMLA and Workers Compensation.
  • Prepare weekly 401(K) employee contributions reports.
  • Educate managers on how to accurately report work related injuries.
  • Responsible for OSHA audits, as needed.
  • Coordinate employee corporate wellness events and challenges.
  • Run benefits related reports as needed – included but not limited to benefit enrollment, eligibility, deductions, invoices, work status, etc.
  • Manage confidential information in a professional manner.

FAQs

What is the job title for this position?

The job title is Payroll and Benefits Specialist.

What company is hiring for this position?

Empire State Realty Trust, Inc. is hiring for this position.

What are the primary responsibilities of the Payroll and Benefits Specialist?

The primary responsibilities include processing weekly payroll, administering employee benefits programs, resolving payroll discrepancies, conducting new hire benefits orientation, and managing confidential employee information.

What skills are required for this role?

Excellent people skills, the ability to multi-task, strong organizational and communication skills, proficiency in Excel, and a knowledge of payroll processing and benefits administration are required.

What is the minimum educational requirement for this position?

A Bachelor’s Degree is required.

How much experience is required for the Payroll and Benefits Specialist position?

At least 3-5 years of payroll processing and benefits experience is required.

Is experience with specific payroll systems needed?

Yes, knowledge using ADP Enhanced Time and WorkForceNow is a plus.

Are there physical requirements for this job?

Yes, the position requires prolonged periods of sitting at a desk and the ability to lift up to 15 pounds at times.

What benefits does Empire State Realty Trust offer?

Benefits include health/dental/vision insurance, company-sponsored life and disability insurance, a 401(k) plan with a match, paid parental leave, and various wellness programs.

What is the work environment like at ESRT?

ESRT promotes a diverse, inclusive, and equitable work environment with a focus on employee engagement and well-being.

Is prior knowledge of government regulations related to payroll necessary?

Experience in government regulations related to FSLA, FMLA, and other state and federal regulations is a plus.

How does ESRT support employee well-being?

ESRT offers generous paid time off, flexible remote work options, employee engagement programs, and wellness benefits.

What opportunities for continuing education does ESRT provide?

ESRT encourages continuing education and supports professional development for its employees.

Are accommodations available for applicants with disabilities?

Yes, accommodations are available for applicants with disabilities.

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Empire State Realty Trust

Performance for Today. Perspective for Tomorrow.

Real Estate
Industry
501-1000
Employees
2013
Founded Year

Mission & Purpose

Empire State Realty Trust, Inc. (NYSE: ESRT) is a REIT that owns and manages office, retail and multifamily assets in Manhattan and the greater New York metropolitan area. ESRT owns the iconic Empire State Building – the “World’s Most Famous Building” – and the newly reimagined Empire State Building Observatory that was named #1 attraction in the US for the second year in a row, in Tripadvisor’s 2023 Travelers’ Choice Awards: Best of the Best. The company is a leader in healthy buildings, energy efficiency, and indoor environmental quality. As of June 30, 2023, ESRT's portfolio is comprised of approximately 8.6 million rentable square feet of office space, 718,000 rentable square feet of retail space and 721 residential units across three multifamily properties.