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Pediatrics Personnel Representative

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University of Utah

1mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
  • Salt Lake City

AI generated summary

  • You need an associate degree or equivalent, three years secretarial experience, strong communication skills, computer proficiency, and excellent organizational abilities.
  • You will manage HR information, organize new employee orientations, oversee offboarding, track immunizations and training, coordinate flu shot clinics, and provide administrative support as needed.

Requirements

  • Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
  • Computer skills and proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. Ability to learn new computer applications and programs with minimal training. Advanced communication skills, both oral and written. Previous experience managing and tracking complex processes and projects in a large organization. Excellent organizational and time management skills with strong attention to detail. Ability to effectively manage multiple projects and competing deadlines.

Responsibilities

  • Manages and maintains human resources information published on the department’s intranet. Ensures documents, links, and materials are accurate and current. Assists with creating department resource documents and forms to be uploaded to the intranet. Works with the department’s IT office to update information as needed.
  • Assists with organizing, planning, and scheduling new employee orientation for staff. Prepares and distributes new-hire orientation packets. Prepares and sends notification reminders to staff and managers. Responsible for tracking attendance and rescheduling meetings for new hires unable to attend. Serves as backup to the conductor(s) as needed.
  • Oversees the staff offboarding process. Disseminates offboarding information; ends computer, building, and parking access; processes termination ePafs; and maintains internal termination log.
  • Serves as the department’s primary contact for employment verification. Guides and directs employees and managers to appropriate contacts to obtain necessary employment verification information. Completes Public Service Loan Forgiveness (PSLF) and Temporary Expanded PSLF (TEPSLF) certification requests.
  • Manages and oversees the department’s affiliate/non-employee request process. Instruct managers on the process and ensure that affiliate requirements have been met.
  • Coordinates and manages all aspects of the department’s onsite annual flu shot clinics; arranges dates, secures locations, and prepares and disseminates schedules and sign-ups.
  • Collects and tracks immunization records for new hires and current staff. Ensures staff are compliant with university immunization requirements.
  • Tracks mandatory training for staff, including new-hire training, compliance training, regulatory training, defensive driving, and other electronic training modules. Prepares and sends notification reminders to staff and managers regarding training module assignments and deadlines.
  • Tracks required regulatory trainings, licensures and certifications of current staff. Prepares and sends notification reminders to staff and managers when renewal deadlines are approaching.
  • Tracks the department’s staff evaluation process, including 3-month, 5-month, and annual evaluations. Sends notification reminders to the appropriate supervisor for 3- and 5-month performance evaluations. Sends notifications to the department at end-of-year to prepare for annual evaluations and follow-up notifications to divisions to keep the evaluation process on track.
  • Provides hiring managers with system training on the University’s performance management software program (UUPM).
  • Updates and maintains electronic files and tracking logs. Scan and index documents into the department’s centralized HR databases.
  • Provides administrative support for all team members as needed, which includes but is not limited to faculty and staff administration, human resources, provider credentialing and malpractice, academics, and other areas of Pediatric Administration.
  • Performs other related duties and ad hoc projects as assigned.

FAQs

What is the job title for this position?

The job title is Pediatrics Personnel Representative.

Where is this position located?

This position is located in Salt Lake City, UT, at the University of Utah Campus.

What are the standard working hours for this position?

The standard working hours are Monday to Friday, 8 hours per day with a 30-minute lunch break. Schedule availability is between 8:00 a.m. to 5:30 p.m.

What is the pay rate range for this position?

The pay rate range for this position is $18.41 to $26.73 per hour.

Is this position full-time or part-time?

This position is full-time.

What are the minimum qualifications for the Pediatrics Personnel Representative position?

The minimum qualifications include an Associate degree in business or equivalency along with three years of full-time secretarial experience.

Are there benefits offered for this position?

Yes, the University of Utah offers a comprehensive benefits package including health care coverage, retirement contributions, paid leave time, tuition reduction, and more.

What are the preferences for candidates applying for this position?

Preferences include proficiency in Microsoft Office, advanced communication skills, experience managing complex processes, and excellent organizational skills.

What kind of support does the Pediatrics Personnel Representative provide?

The Pediatrics Personnel Representative provides complex administrative support in the areas of human resources, faculty and staff administration, compliance, and record maintenance.

Is travel required for this position?

The job description does not indicate any travel requirements.

How should applicants submit their applications?

Applicants are required to submit a resume and a cover letter as part of their application.

Will there be opportunities for professional development?

Yes, there are professional development opportunities available.

Does this position require a background check?

Yes, this position may require the successful completion of a criminal background check and/or drug screen.

Is there support for veterans applying for this position?

Yes, veterans' preference is extended to qualified applicants, upon request, consistent with university policy and Utah state law.

Can applicants with disabilities request accommodations during the application process?

Yes, reasonable accommodations in the application process will be provided to individuals with disabilities upon request.

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University of Utah

Education
Industry
10,001+
Employees
1850
Founded Year

Mission & Purpose

The University of Utah, located in Salt Lake City in the foothills of the Wasatch Mountains, is the flagship institution of higher learning in Utah. Founded in 1850, it serves over 31,000 students from across the U.S. and the world. With over 72 major subjects at the undergraduate level and more than 90 major fields of study at the graduate level, including law and medicine, the university prepares students to live and compete in the global workplace. Known for its proximity to seven world-class ski resorts within 40 minutes of campus, the U encourages an active, holistic lifestyle, innovation and collaborative thinking to engage students, faculty and business leaders. The University of Utah became a member of the PAC-12 conference in July 2011. Technology and Commercialization The University of Utah is tops in the country for creating start-up companies from university research, according to a ranking by the Association of University Technology Managers (AUTM). See http://unews.utah.edu/news_releases/u-of-utah-no-1-for-startups for more information. Forbes magazine’s recent ranking of the “Best States for Business” pointed to “an educated labor force” as a big reason Utah came in at number one. The U supplies many of the employees for companies that keep expanding their operations in Utah, such as Goldman Sachs, Adobe, Omniture, Oracle, Ebay and many others. http://pac12info.utah.edu/commercialization-of-innovation/ Healthcare University of Utah Health Care recently ranked first in the nation in a prestigious national study. The University Health System Consortium’s 2010 Quality and Accountability Study compared 98 of the nation’s top academic medical centers and ranked them based on core quality measures, patient safety indicators, mortality rates, re-admission rates, and patient satisfaction scores