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Personal Assistant

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Diageo

1mo ago

Applications are closed

  • Job
    Full-time
    Mid & Senior Level
  • London

Requirements

  • - Demonstration of high performance in a PA or Team Assistant role
  • - Continually demonstrate high standards in terms of planning, quality and accuracy of work outputs to meet challenging timescales
  • - Utilise exceptional interpersonal skills to build and sustain excellent relationships across a diverse range of cross-functional networks
  • - Be creative in finding solutions to issues faced by the leaders you support and develop and apply an understanding of the function to your work
  • - Highly organised and self-motivated, with an ability to anticipate, effectively prioritise and progress workload
  • - Demonstrate a high level of integrity, compliance and confidentiality at all times
  • - Ability to tactfully and assertively prioritise core duties for those you support
  • - Experience working with a wide range of technology solutions (preferably including SAP, Concur, Condecco, Coupa, Outlook & Microsoft Office & virtual meeting tools (e.g., Zoom))

Responsibilities

  • Effective diary management - emphasis on anticipating needs and understanding priorities
  • Meeting co-ordination, preparation, including ability to set up and run virtual meetings
  • Ensure all Purchase Orders, invoices and expenses are completed in a timely, accurate and compliant manner
  • Co-ordination of data & digital filing systems
  • Preparation of relevant business reports e.g. team budget
  • Managing routine one-off and recurring tasks, including resolving issues and implementing comprehensive solutions
  • Facilitating departmental initiatives (e.g. global town hall meeting organisation, and coordinating between members of the leadership/extended leadership team re administrative tasks that benefit the department)
  • Management and organisation of internal and external events e.g. conferences, meetings, events
  • Travel, visa and accommodation management and co-ordination
  • Timely management of expenditure via Concur, ensuring a thorough filing and reference system is in place

FAQs

What is the primary responsibility of the Personal Assistant in this role?

The primary responsibility of the Personal Assistant is to provide support to the business leaders of Global Tax and Global Audit and Risk by coordinating their activities and offering administrative assistance. This includes effective diary management, meeting coordination, and timely management of expenses.

What are the key accountabilities associated with this position?

Key accountabilities include effective diary management, meeting coordination, preparation of business reports, management of internal and external events, travel and accommodation coordination, and timely management of expenditure through systems like Concur.

What leadership standards are emphasized for this role?

The leadership standards emphasized include "Win through Execution," "Shape the Future," "Inspire through Purpose," and "Invest in Talent," each focusing on accountability, effective prioritization, clear communication, and a proactive approach to personal and team growth.

What qualifications or experiences are ideal for candidates applying for this role?

Ideal candidates should have demonstrated high performance in a Personal Assistant or Team Assistant role, excellent planning and organizational skills, exceptional interpersonal abilities, integrity, and experience with technology solutions such as SAP, Concur, and Microsoft Office.

How important is confidentiality and compliance in this position?

Confidentiality and compliance are crucial in this position, as the Personal Assistant will handle sensitive information and administrative tasks that require a high level of integrity and discretion at all times.

Is flexibility in working arrangements possible for this role?

Yes, flexibility is a key aspect of this role, with options for part-time, compressed hours, or flexible locations. Candidates are encouraged to discuss their own flexibility needs when applying.

What role does communication play in this position?

Communication is essential as the Personal Assistant must communicate effectively and impactfully with a range of individuals, including leaders and team members, while also being aware of the impact their communication has on others.

What kind of organizational skills are required?

Candidates must have strong organizational skills that enable them to effectively prioritize workloads, manage multiple tasks, anticipate needs, and maintain a structured approach to administrative duties.

How does Diageo promote diversity and inclusion within this role?

Diageo values diversity and inclusion as core elements of its culture, believing that a diverse workforce enhances business growth. The company encourages applications from individuals of all backgrounds and capabilities, reflecting its commitment to an inclusive environment.

When was the job posting for this Personal Assistant role made?

The job posting for this Personal Assistant role was made on July 25, 2024.

Diageo

Retail & Consumer Goods
Industry
10,001+
Employees
1997
Founded Year

Mission & Purpose

Diageo's official LinkedIn account. We're a global leader in premium drinks, across spirits and beer, a business built on the principles and foundations laid by the giants of the industry. With over 200 brands sold in 180 countries, our portfolio has remarkable breadth. From centuries-old names to exciting new entrants, and global giants to local legends, we're building the very best brands out there, and with over 25,000 talented people based in over 135 countries, we're a truly global company. With such diversity, we're able to truly represent our broad consumer base and think differently about the future. To maintain our position as leaders in the alcoholic beverage market, we always invest in the future and are mindful of the impact we have. Because just like the legends of our past, we're here to raise the bar – for people as well as the planet.