Logo of Huzzle

Home

Matches

Explore

Manage

Personal Assistant

image

Vodafone

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Customer Relations
    People, HR & Administration
  • Stoke-on-Trent

AI generated summary

  • You must build strong relationships, think ahead, plan effectively, be proficient in Microsoft Office, and possess excellent organization and communication skills with attention to detail.
  • You will manage calendars, arrange meetings, handle travel, maintain records, process organizational tasks, and serve as a contact point for queries within the Commercial Operations team.

Requirements

  • You will be able to build strong and positive relationships and bring a positive attitude to a high energy and very dynamic and pressured area.
  • You will have the ability to think ahead, anticipate issues and respond at speed. Forward planning is essential.
  • You will build professional relationships with all PAs across Vodafone UK, Group, and external, ensuring you are approachable to all.
  • You will be highly proficient with PC systems including Microsoft Office packages specifically Outlook, Excel, PowerPoint & Word.
  • You will be a highly organised self-starter with meticulous attention to detail and excellent communication skills.

Responsibilities

  • The role of a Personal Assistant & Support Specialist is to provide seamless, reliable, confidential, and proactive administrative PA support to up to three senior leaders within Commercial Operations. Your responsibilities include diary management, arranging and servicing meetings (producing agendas and taking minutes), managing people databases/organisation charts and team distribution lists, and making travel arrangements.
  • You will manage busy, challenging, and constantly changing calendars, ensuring there are no scheduling conflicts, prioritise tasks, and incorporate sufficient travel time. Manage emails, monitor inbox, and maintain private and confidential documents and records.
  • You will prepare, arrange, and coordinate internal and external meetings. Support and coordinate office tours when required.
  • You will support administrative duties for the department, including processing organisational structures, managing people moves within HQ, handling internal recognition, uniform and badge approvals, and budget management for the retail estate.
  • You will be a focal point of contact for the Heads of assisting in queries as and when required.

FAQs

What is the job title for this position?

The job title is Personal Assistant and Support Specialist.

Where is the location of this job?

The location is Stoke, and the position offers a hybrid working arrangement.

What are the working hours for this role?

The working hours are full-time, 37.5 hours per week, from Monday to Friday.

What is the salary range for this position?

The position offers an excellent basic salary plus a bonus and Vodafone benefits.

How many days per month are employees expected to be in the office?

Employees are expected to be in the office on average 2-3 days each week, which equates to approximately 8 days a month.

What support will Vodafone provide for home working?

Vodafone will provide an "Office in a Box" home working kit with everything needed to perform the job remotely.

What are the primary responsibilities of a Personal Assistant & Support Specialist?

Responsibilities include diary management, arranging meetings, managing databases, and making travel arrangements.

What skills are required for this role?

Required skills include strong relationship-building abilities, proficiency in Microsoft Office, excellent organizational skills, and a proactive attitude.

Is there any flexibility in the job requirements?

Yes, Vodafone encourages candidates to apply even if their experience doesn’t align exactly with every part of the job description, promoting inclusion for all.

What benefits does Vodafone offer to employees?

Vodafone offers an excellent remuneration and bonus package, up to 28 days holiday entitlement, employee discounts, pension plans, share schemes, and extensive learning and development tools.

Are all offers of employment subject to any checks?

Yes, all offers of employment are subject to background checks, including criminal and financial checks to meet regulatory standards.

Is there support for applicants requiring reasonable adjustments?

Yes, applicants who require reasonable adjustments or have accessibility requests can refer to the Accessibility section of the Vodafone Careers website for guidance.

image

Vodafone

Together We Can

Telecommunications
Industry
10,001+
Employees
1982
Founded Year

Mission & Purpose

At Vodafone, we are known for our technology, but the truth is, it is humanity that drives our business forward. With the global pandemic raising so many questions for tech brands, it has highlighted the leading role that we need to play. We believe that, when working together, humanity and technology can find the answers and create a better future for all. Working at Vodafone is all about helping people feel ready to benefit from new technology. We bring the future to even the most remote places, using technology to help families in disaster zones, showing young people that a phone is not just for fun and thinking about technology that doesn’t even exist yet. More than 35 years ago, we made the first-ever mobile phone call, we sent the first SMS in Britain and have been changing the lives of billions of people ever since. Now, we are using smartphones to fight cancer, big data for social good, and we aim to connect over 250 million people to our next generation networks by 2025. We are passionate about building a workplace where you can truly be yourself, share inspiration, embrace new opportunities, thrive and make a real difference to people and our planet. We are known for our technology, but it is humanity that drives us forward. What are you passionate about? #TogetherWeCan