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Project Administrator

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DNV

3mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Accounting & Tax
    Business, Operations & Strategy
  • Pune

AI generated summary

  • You need a bachelor's in finance, 3-7 years in project admin/billing, strong English skills, attention to detail, financial systems knowledge, and experience with international teams.
  • You will manage project setup, updates, invoicing, and closure in Teamcenter and Oracle, collaborate with project leads, and ensure timely, accurate invoicing and transaction control.

Requirements

  • Bachelor’s degree in finance or equivalent.
  • 3-7 years of relevant working experience in a project administrator/billing role.
  • Excellent written and verbal communication skills in English.
  • Demonstrate strong attention to detail.
  • Data savvy and good working knowledge of financial systems and tools.
  • Experience in interacting with international stakeholders, comfortable working as part of a global and multi-cultural team.
  • Comfortable working in 6.30pm to 3.30am shift with Hybrid working.

Responsibilities

  • High proficiency in working with relevant systems performing project set-up, project updates, invoicing and project closing activities.
  • Ability to prioritize and deliver timely support requests.
  • Proactive, timely & accurate invoicing in line with contract to reduce WIP balances.
  • Collaborates and communicates regularly with the Project Controller and Project Manager on related items.
  • System related activities for assigned projects:
  • Project setup and Maintenance in Teamcenter (Including Agreement & Budget).
  • Project setup and Maintenance in Oracle Finance (Including Agreement & Budget).
  • Classifications; Task Creation and Maintenance; Bill Rate Addition and Maintenance; Project/Date revisions and closure; All other general Project setup and maintenance; QC of Project Setup for accurate transactional and general ledger processing and invoicing (Coordination with the PC and/or PM).
  • Draft Invoice Generation.
  • Transaction Control adjustments in Expenditure Inquiry (Time Transfers, Splits, Holds, Billable Flags, etc.), as directed by the Project Controller and/or Project Manager.
  • Works with the PC and/or the PM to resolve transactional errors in Oracle.
  • Event entry and processing related to invoicing, and Revenue Recognition.
  • Invoice Processing.
  • Invoice manual revisions to the formatted document, and attachments.
  • Invoice Distribution up to and including Client Portal Entry.
  • Credit Memo approval request, Oracle creation and processing.

FAQs

What is the primary responsibility of the Project Administrator?

The primary responsibility of the Project Administrator is the efficient and timely handling of project set-up, updates, invoicing, and project closing, with a focus on minimizing work in progress (WIP) days to maximize cash flow in the business, always in line with the customer contract.

What kind of educational background is required for this role?

A Bachelor’s degree in finance or an equivalent field is required for this role.

What level of experience is necessary to apply for the Project Administrator position?

Candidates should have 3-7 years of relevant working experience in a project administrator or billing role.

What are the working hours for this position?

The working hours for this position are from 6:30 PM to 3:30 AM.

Are there opportunities for training and development?

Yes, the company offers training and development assistance, including training sponsorship, on-the-job training, and training programs.

What kind of benefits does the company provide?

The company provides generous paid leaves, medical benefits, pension and insurance policies, additional benefits such as long service awards and mobile phone reimbursement, as well as bonuses or profit-sharing.

Is fluency in English required for this position?

Yes, excellent written and verbal communication skills in English are required for this position.

How does the company approach diversity and equal opportunity employment?

DNV is an Equal Opportunity Employer and considers qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age, or political opinion. Diversity is fundamental to the company's culture.

Is experience with financial systems necessary for this position?

Yes, a good working knowledge of financial systems and tools is required for this role.

What are the personal qualities desired in a candidate for this role?

Desired personal qualities include effective communication, relationship-building, cultural respect and understanding, a positive and proactive attitude, independence in task execution, self-motivation, resilience, and attention to detail.

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DNV

When trust matters

Energy
Industry
10,001+
Employees
1864
Founded Year

Mission & Purpose

DNV is the independent expert in risk management and assurance, operating in more than 100 countries. Through its broad experience and deep expertise DNV advances safety and sustainable performance, sets industry benchmarks, and inspires and invents solutions. Whether assessing a new ship design, optimizing the performance of a wind farm, analyzing sensor data from a gas pipeline or certifying a food company’s supply chain, DNV enables its customers and their stakeholders to make critical decisions with confidence. Driven by its purpose, to safeguard life, property, and the environment, DNV helps tackle the challenges and global transformations facing its customers and the world today and is a trusted voice for many of the world’s most successful and forward-thinking companies.