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Project Assistant

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OSF HealthCare

3mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Peoria

AI generated summary

  • You need a High School/GED, 3 years of customer service office experience, strong communication skills, attention to detail, and proficiency in Microsoft applications. A Bachelor's and project management familiarity are preferred.
  • You will manage project tasks, coordinate events and meetings, record minutes, assist in data collection and analysis, prepare visuals, and ensure compliance with project standards.

Requirements

  • REQUIRED QUALIFICATIONS: Education: High School/GED
  • Experience: 3 years of office experience with a focus on customer service Other skills/knowledge: Excellent interpersonal and communication skills. Strong analytical and problem solving skills, with the ability to be detail oriented.
  • PREFERRED QUALIFICATIONS: Education: Bachelor's degree
  • Experience: Familiarity or experience with project management and performance improvement methodologies is preferred. 1 year of experience with facilitation and documentation of project related meetings.
  • Other requirements/information: Demonstrated knowledge and expertise with spreadsheet (including graphs), database and presentation applications. Proficient with Microsoft Outlook Calendar tools. Possesses knowledge of desktop applications such as Excel, Visio, PowerPoint, Microsoft Project and Microsoft Teams. Demonstrated attention to detail and accuracy. Exceptional reading, writing, and grammar skills is required to facilitate proofing and editing (punctuation, grammar, and spelling) of documents, correspondence, minutes.

Responsibilities

  • The Project Assistant will assist with the management of multiple projects, and specific project tasks within project work plans and development of presentations. Responsible for coordinating events, arranging meetings, recording minutes, and other duties in support of project activities. Responsible for supporting and coordinating the division calendar(s) inclusive of leadership calendars. Assists in designing, implementing, and managing standard documentation templates and tools to support project management activities. Assists with data collection; data analysis and summarization; and preparation of presentation graphics, flow charts, and other project related communications. Provides timely and accurate reporting of project performance metrics, including progress and outcomes. Ensuring project activities are in compliance with defined standards and assists with the management of customer expectations and customer interactions.

FAQs

What is the expected pay range for the Project Assistant position?

The expected pay for this position is $22.90 - $26.94/hour, with actual pay determined by experience, skills, and internal equity.

What are the primary responsibilities of the Project Assistant?

The Project Assistant will assist with managing multiple projects, coordinating events, arranging meetings, recording minutes, collecting and analyzing data, preparing presentation graphics, and providing timely reporting of project performance metrics.

What educational qualifications are required for this position?

The required education qualification is a High School diploma or GED, while a Bachelor's degree is preferred.

How much office experience is needed for the Project Assistant role?

A minimum of 3 years of office experience with a focus on customer service is required.

Are there any preferred qualifications for this position?

Yes, familiarity or experience with project management and performance improvement methodologies, as well as at least 1 year of experience with facilitation and documentation of project-related meetings, are preferred.

What technical skills are necessary for this role?

The candidate should have demonstrated knowledge and expertise with spreadsheet, database, and presentation applications, proficiency with Microsoft Outlook Calendar tools, and familiarity with Excel, Visio, PowerPoint, Microsoft Project, and Microsoft Teams.

What communication skills are expected from the Project Assistant?

Exceptional reading, writing, and grammar skills are required for proofreading and editing documents, correspondence, and meeting minutes.

Is this position part of an equal opportunity employer?

Yes, OSF HealthCare is an Equal Opportunity Employer.

Will training be provided for new employees?

The job description does not specify training provisions; however, onboarding processes typically include training for new employees.

What types of projects will the Project Assistant be involved in?

The Project Assistant will support multiple projects and specific project tasks, which may include project management activities, data analysis, and performance metrics reporting.

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OSF HealthCare

Serving with the greatest care and love.

Science & Healthcare
Industry
10,001+
Employees

Mission & Purpose

OSF HealthCare is an integrated health system owned and operated by The Sisters of the Third Order of St. Francis, headquartered in Peoria, Illinois. OSF HealthCare has 16 hospitals – 10 acute care, five critical access, one transitional care - with 2,131 licensed beds throughout Illinois and Michigan. OSF employs nearly 24,000 Mission Partners across 150+ locations; has two colleges of nursing; operates OSF Home Care Services, an extensive network of home health and hospice services; owns Pointcore, Inc., comprised of health care-related businesses; OSF HealthCare Foundation, the philanthropic arm for the organization; and OSF Ventures, which provides investment capital for promising health care innovation startups. In 2020, OSF OnCall was established, a digital health operating unit, including a hospital-at-home. OSF OnCall delivers care and services when, where and how patients prefer to receive them. OSF HealthCare has been recognized by Fortune as one of the most innovative companies in the country. OSF HealthCare is an Equal Opportunity Employer (EOE).