FAQs
What is the primary responsibility of a Project Secretary?
The primary responsibility of a Project Secretary is to support the objectives of the Health, Safety, Security, Environmental Policies (HSSE), Quality Policy, and Information Security Management Policy, while delivering secretarial support to Discipline Managers and Project Managers.
What are some of the key duties of a Project Secretary?
Key duties include providing secretarial support, maintaining records, assisting in the recruitment process, preparing reports, coordinating documentation for staff movements, managing employee-related records, and ensuring compliance with company policies.
Is the Project Secretary responsible for handling calendar management and appointments?
Yes, the Project Secretary is responsible for handling calendar management, appointments, meetings, and resource booking for Discipline Managers and Project Managers.
Can a Project Secretary assist in the recruitment process?
Yes, the Project Secretary assists Discipline Managers in the recruitment process, including the preparation of CVs and coordinating updates.
What types of reports does a Project Secretary create?
A Project Secretary creates regular reports and updates internal databases such as Skill Matrix and MPP (Manpower Planning).
How does a Project Secretary contribute to employee management?
The Project Secretary maintains employee-related records, reminds managers for yearly performance appraisals, and assists in managing leave applications on behalf of office personnel.
What support does a Project Secretary provide regarding client visits?
The Project Secretary coordinates guest relations for client visits and other affiliate office visits, providing necessary support and coordination.
Does the Project Secretary manage training coordination?
Yes, the Project Secretary is responsible for coordinating training, maintaining records for future use, and ensuring all necessary documentation is ready for training sessions.
Are confidentiality and compliance important in the role of a Project Secretary?
Yes, maintaining confidentiality and adhering to company compliance policies are critical responsibilities of a Project Secretary.
What software and system access responsibilities does a Project Secretary have?
The Project Secretary raises service requests for new joiner systems, department folder access, and software access, in addition to managing user ID creation for interns.
How does a Project Secretary assist in workspace management?
The Project Secretary manages workspace allocations, updates relevant spreadsheets, and ensures that all records are accurately maintained as needs arise.
What is the work environment for a Project Secretary?
The work environment for a Project Secretary is dynamic, often involving collaboration with various departments and management levels while adhering to project timelines and objectives.
Does the company practice diversity and inclusion in its hiring process?
Yes, the company practices equal opportunity employment and values a diverse workforce, considering all suitably qualified applicants without regard to various personal characteristics.