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Proposal Coordination Manager, Chennai, India

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Cision

2mo ago

  • Job
    Full-time
    Senior Level
  • Sales & Business Development
    Business, Operations & Strategy
  • Hyderabad, +1
  • Quick Apply

AI generated summary

  • You must excel in RFP response coordination, collaborate with SMEs, ensure compliance, manage proposal deadlines, maintain a content repository, and customize proposals for various stakeholders.
  • You will coordinate proposal responses, collaborate with internal teams, manage deadlines, communicate with contracting personnel, and maintain an electronic repository of proposal content.

Requirements

  • Effectively understand requirements and create accurate, complete and customer-focused responses to formal RFPs, RFQs, RFIs, informal proposals, and other procurement vehicles from academic institutions, corporations as well as federal, state, and local government entities.
  • Take the lead role in coordinating and drafting responses to formal RFPs and informal proposals for core products. Schedule, facilitate, and actively participate in bid strategy sessions with RFP response team. Assign action items/deliverables, and summarize meetings. Ensure that all proposal deadlines (internal and external) are met.
  • Collaborate heavily with key internal business partners such as Sales, Operations, Legal, Finance, Design & Manage, Build & Operate, and other Subject Matter Experts (SMEs) to drive the proposal strategy and create a compelling proposal.
  • Generate proposal response, accurately incorporate edits from SMEs, business partners, and reviewers; and ensure compliance with RFP requirements including forms. Coordinate and produce final proposal documents (hard copy and electronic), and ensure successful delivery by proposal deadline.
  • Effectively communicate with contracting officers, purchasing officers, buyers, and other contracting personnel with respect to offeror’s questions, proposal delivery, clarification requests, BAFO/proposal revision, contract award, post-award debriefing, and other procurement-related steps.
  • Assist in the implementation, creation, maintenance and enhancement of an electronic repository of standard proposal content utilized for RFPs, RFIs, sole source, and other contracting and procurement processes.
  • Collaborate with product experts and SMEs to regularly update the electronic repository to ensure that all product descriptions and technical pieces reflect the most current developments and enhancements.
  • Answer inquiries from customers and internal business partners using repository database. Customize existing repository text for proposal responses.
  • Create new repository content for new products and craft new responses to new questions from RFPs and/or security questionnaires. Incorporate and index newly-created text into repository.
  • Effectively organize and index the repository to facilitate use by team members, SMEs, and other business partners.

Responsibilities

  • Effectively understand requirements and create accurate, complete and customer-focused responses to formal RFPs, RFQs, RFIs, informal proposals, and other procurement vehicles from academic institutions, corporations as well as federal, state, and local government entities.
  • Take the lead role in coordinating and drafting responses to formal RFPs and informal proposals for core products. Schedule, facilitate, and actively participate in bid strategy sessions with RFP response team. Assign action items/deliverables, and summarize meetings. Ensure that all proposal deadlines (internal and external) are met.
  • Collaborate heavily with key internal business partners such as Sales, Operations, Legal, Finance, Design & Manage, Build & Operate, and other Subject Matter Experts (SMEs) to drive the proposal strategy and create a compelling proposal.
  • Generate proposal response, accurately incorporate edits from SMEs, business partners, and reviewers; and ensure compliance with RFP requirements including forms. Coordinate and produce final proposal documents (hard copy and electronic), and ensure successful delivery by proposal deadline.
  • Effectively communicate with contracting officers, purchasing officers, buyers, and other contracting personnel with respect to offeror’s questions, proposal delivery, clarification requests, BAFO/proposal revision, contract award, post-award debriefing, and other procurement-related steps.
  • Assist in the implementation, creation, maintenance and enhancement of an electronic repository of standard proposal content utilized for RFPs, RFIs, sole source, and other contracting and procurement processes.
  • Collaborate with product experts and SMEs to regularly update the electronic repository to ensure that all product descriptions and technical pieces reflect the most current developments and enhancements.
  • Answer inquiries from customers and internal business partners using repository database. Customize existing repository text for proposal responses.
  • Create new repository content for new products and craft new responses to new questions from RFPs and/or security questionnaires. Incorporate and index newly-created text into repository.
  • Effectively organize and index the repository to facilitate use by team members, SMEs, and other business partners.

FAQs

What are the primary responsibilities of a Proposal Coordination Manager?

The primary responsibilities include understanding requirements and creating proposals for RFPs, coordinating responses with internal teams, ensuring compliance with RFP requirements, and managing proposal deadlines.

What skills are necessary for this role?

Necessary skills include strong writing and communication skills, project management, collaboration with diverse teams, and the ability to synthesize and present complex information clearly.

Is prior experience in proposal writing required?

Yes, prior experience in proposal writing or a related field is typically required for this position.

Who will I collaborate with while managing proposals?

You will collaborate with internal business partners such as Sales, Operations, Legal, Finance, and Subject Matter Experts (SMEs).

What is the importance of the electronic repository in this role?

The electronic repository is essential for maintaining standard proposal content, updating product descriptions, and efficiently answering inquiries, all of which contribute to creating high-quality proposals.

What is expected in terms of meeting proposal deadlines?

It is expected that you will ensure all proposal deadlines, both internal and external, are met through effective coordination and communication with all involved parties.

How will my performance be measured in this role?

Performance may be measured by the quality and accuracy of proposals, the ability to meet deadlines, and the effectiveness of collaboration with team members and business partners.

Will I have the opportunity to create new content for the repository?

Yes, you will have the opportunity to create new repository content for new products and craft responses to new questions from RFPs and security questionnaires.

What types of proposals will I be involved in?

You will be involved in formal RFPs, RFQs, RFIs, informal proposals, and other procurement vehicles from academic institutions, corporations, and various government entities.

Is there support for professional development in this position?

Yes, there may be opportunities for professional development and training related to proposal writing and project management skills.

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Cision

Marketing & Advertising
Industry
1001-5000
Employees
1867
Founded Year

Mission & Purpose

Cision is a leading global provider of earned media software and services to public relations and marketing communications professionals. Cision’s software allows users to identify key influencers, craft and distribute strategic content, and measure meaningful impact. Cision has over 4,800 employees with offices in 24 countries throughout the Americas, EMEA, and APAC.