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Purchase Executive

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NMC Healthcare

1mo ago

  • Job
    Full-time
    Junior Level
  • Healthcare
    Facilities Management
  • Abu Dhabi

AI generated summary

  • You should have a B.Com. degree, storeroom experience preferred, strong English communication, and computer skills. Training in Store Management is a plus. Arabic knowledge is advantageous.
  • You will manage medication orders, track inventory, inspect deliveries, assist in product evaluations, supervise staff, ensure compliance with safety standards, and maintain organized storage.

Requirements

  • At least a Bachelor of Commerce (B.Com.) degree; previous storeroom experience is preferred.
  • Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
  • Proficient in spoken and written English; knowledge of Arabic is advantageous but not essential.
  • Related training or seminars in Store Management are advantageous (e.g., ISO 9000 awareness certificate, Diploma in Stores Management).
  • Computer literate.

Responsibilities

  • Monitors the movement of medications and checks expiry dates.
  • Orders and receives, oversees the ordering and receipt of medications, stock, and supplies for the pharmacy; uses the department’s computer system to verify all transactions.
  • Assists pharmacy staff in evaluating new products and suggesting substitutions when necessary.
  • Inspects medications received from the store for accurate quantity, condition, batch number, and expiry; verifies that stock meets specifications and that orders are complete; resolves order issues with the store and pharmacy.
  • Maintains stock based on movement, tracking fast- and slow-moving medications. Investigates discrepancies in billing or quantities, and informs the pharmacist to liquidate non-moving items.
  • Transfers medications to the inpatient pharmacy or other hospital departments as needed. Oversees the distribution of medications by processing requisitions and stock numbers; maintains records of stock received and issued.
  • Maintains a clean, sanitary, and orderly storeroom.
  • Performs regular inventory checks of stock supplies; maintains inventory and determines redistribution actions for stored medications as necessary.
  • Compiles orders for purchasing and verifies receipt of orders with accounts payable.
  • Supervises the activities of other store assistants by directing or assigning work; may provide direction in the Supervisor’s absence.
  • Prepares purchase requisitions to other NMC stores and follows up with the store to arrange timely medication delivery.
  • Conducts physical verification of inventory using an ERP-based inventory system.
  • Follows up on daily medication consumption to maintain stock levels.
  • Informs the Supervisor of near-expiry products, slow-moving, and non-moving items.
  • Reconciles stock transfer reports from the main warehouse.
  • Complies with all OSH and infection control policies, standards, and procedures, and cooperates with hospital management to meet these requirements.
  • Works in accordance with documented OSH procedures and instructions.
  • Is familiar with emergency and evacuation procedures.
  • Notifies OSH hazards, incidents, near misses, and issues, and assists with risk assessments and incident reports.
  • Complies with waste management procedures and policies.
  • Attends applicable OSH/Infection control training programs, mock drills, and awareness programs.
  • Uses appropriate personal protective equipment and safety systems.

FAQs

What is the primary role of a Purchase Executive in the pharmacy department?

The primary role of a Purchase Executive is to oversee the ordering and receipt of medications, stock, and supplies for the pharmacy, ensuring accurate inventory management, monitoring expiry dates, and resolving order issues.

What qualifications are required for the Purchase Executive position?

A Bachelor of Commerce (B.Com.) degree is required, along with previous storeroom experience being preferred. Related training or certifications in Store Management are advantageous.

Is knowledge of the Arabic language necessary for this position?

Proficiency in spoken and written English is essential, while knowledge of Arabic is advantageous but not mandatory.

What software or systems will the Purchase Executive need to use?

The Purchase Executive will need to be proficient in using the department’s computer system for verifying transactions and conducting physical inventory verification using an ERP-based inventory system.

How does the Purchase Executive manage slow or non-moving stock?

The Purchase Executive tracks fast- and slow-moving medications, informs the pharmacist of non-moving items, and assists in liquidating them to optimize stock levels.

What safety and compliance responsibilities does the Purchase Executive have?

The Purchase Executive must comply with all Occupational Safety and Health (OSH) policies, infection control standards, waste management procedures, and must attend relevant training and drills.

Are there opportunities for career advancement in this role?

Yes, the Purchase Executive may supervise other store assistants and provide direction in the Supervisor’s absence, which may lead to further career development within the department.

What is the importance of maintaining a clean and orderly storeroom?

Maintaining a clean and sanitary storeroom is crucial for ensuring medication safety, compliance with health standards, and efficient inventory management.

How often does the Purchase Executive conduct inventory checks?

The Purchase Executive performs regular inventory checks of stock supplies to maintain accurate inventory levels and determine necessary redistribution actions.

What actions are taken for near-expiry products?

The Purchase Executive informs their Supervisor of near-expiry products, allowing for timely action to prevent waste and ensure effective inventory turnover.

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NMC Healthcare

Delivering personalised care that matters.

Science & Healthcare
Industry
10,001+
Employees
1974
Founded Year

Mission & Purpose

NMC Healthcare is one of the largest private healthcare networks in the United Arab Emirates, and the third largest in Oman. Since 1975, we have provided high quality, personalised, and compassionate care to our patients and are proud to have earned the trust of millions of people in the UAE and around the world. ---------------------------------------- DISCLAIMER: Fraudulent Job Offers ---------------------------------------- It has come to our attention that fake job offers have been circulated under the name of NMC Healthcare by certain individuals/entities claiming that they are representatives or subsidiaries or under contract with NMC Healthcare. If you receive any unauthorised, suspicious, or fraudulent offers or interview calls, please send an email to verification@nmc.ae for formal verification. If you believe you have been a victim of a recruitment fraud, you are encouraged to approach the law enforcement agencies immediately.