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Receptionist/Administrative Assistant

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Eide Bailly LLP

Sep 11

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Accounting & Tax

AI generated summary

  • You thrive in a fast-paced environment, are a multi-tasking expert with strong communication skills, and have 5+ years in administrative support while being tech-savvy and detail-oriented.
  • You will greet clients, answer calls, manage mail and deliveries, maintain office supplies, assist with administrative tasks, and support the Office Administrator on various projects.

Requirements

  • You thrive in a high-volume, fast-paced work environment.
  • You are a multi-tasking master, and there has never been a deadline you could not meet.
  • You hold yourself to the highest professional standards and maintain strict client confidentiality.
  • You love collaborating and being part of a team, but also enjoy working alone with limited supervision.
  • You have strong written and verbal communication skills.
  • You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks.
  • You are proficient in:
  • Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets.
  • Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions.
  • DocuSign: including creating, sending, and tracking documents for e-signature.
  • Adobe Acrobat: including creating, editing, and commenting on PDFs.
  • Microsoft Outlook and Teams.
  • You have a high school diploma and 5 or more years of receptionist/administrative support experience and are willing to work overtime. Experience in public accounting administration preferred.
  • This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs.
  • Must be authorized to work in the United States now or in the future without visa sponsorship.

Responsibilities

  • - Answers the telephone in a professional manner and directs callers to appropriate personnel or department.
  • - Ensures reception area, conference rooms and kitchen are maintained, stocked, and organized for clients and staff.
  • - Greets and assists all clients and visitors upon arrival to office.
  • - Reviews, sorts, and routes incoming mail; ensures outgoing mail has proper postage and is picked up. Includes maintaining activity log for client drop-offs and pick-ups.
  • - Manages UPS and FedEx activity.
  • - Manages office deliveries (front and rear doors, if applicable).
  • - Places orders for office supplies and group lunches as needed, including stocking and setup of same.
  • - Completes projects as assigned by the Office Administrator, including but not limited to memos, letters, and reports.
  • - Assist with general administrative tasks, copying, faxing, non-department specific.
  • - Assist with office equipment issues, reporting, and resolution.
  • - Assist with Tax Engagement Letters (as time permits).
  • - Ensures timely and accurate performance on assigned projects.

FAQs

What is the work arrangement for the Receptionist/Administrative Assistant position?

The work arrangement is in-office.

What are the typical responsibilities of this role?

Responsibilities include answering phone calls, greeting clients, managing mail and deliveries, maintaining the reception area, assisting with administrative tasks, and completing projects as assigned.

What qualifications are required for this position?

Candidates should have a high school diploma, at least 5 years of receptionist or administrative support experience, strong communication skills, and proficiency in various software programs including Microsoft Office and Adobe Acrobat.

Is previous experience in public accounting preferred for this position?

Yes, experience in public accounting administration is preferred.

What are the key skills needed for this job?

Key skills include proficiency in Microsoft Excel and Word, DocuSign, Adobe Acrobat, and Microsoft Outlook and Teams, as well as strong written and verbal communication abilities.

Is this position full-time or part-time?

The job description does not specify, but it does mention the willingness to work overtime, suggesting it could be full-time.

What is the company culture like at Eide Bailly?

Eide Bailly promotes a collaborative workplace based on integrity, authenticity, and support, with a focus on opportunities for education and career growth.

What benefits does Eide Bailly offer employees?

Benefits include generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, education assistance, and more.

How will I be contacted if I am selected for an interview?

If you are a good fit for the position, a recruiter will reach out to schedule a phone interview with you.

Do I need to be authorized to work in the United States for this position?

Yes, candidates must be authorized to work in the United States now or in the future without visa sponsorship.

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Eide Bailly LLP

What inspires you, inspires us.

Accounting
Industry
1001-5000
Employees
1917
Founded Year

Mission & Purpose

We’re Eide Bailly (I’d bay-lee), a business advisory, accounting and technology firm built with our clients in mind. Our goal is your success and we’re here to help you every step of the way. What inspires you, inspires us.