Logo of Huzzle

Research Administrator

Applications are closed

  • Job
    Full-time
    Entry Level
  • Research & Development
    People, HR & Administration
  • Durham
    Remote

Requirements

  • - Pre and/or post grant awards experience is essential.
  • - Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.
  • - Research or grants education and/or certification is preferred.
  • - Successful completion of required department training such as GC101& 201 Introduction to Research, Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first six months of hire is required.
  • - Successful completion of the Research Administration Academy (RAA) is required. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date.
  • - The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review.
  • - Upon successful completion of expected training, the employee must maintain Research Administration Academy (RAA) certification by completing continuing education requirements.
  • - No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific.

Responsibilities

  • - Assist PIs and Grant Managers in the development and submission of accurate proposal budgets and compliant proposal materials by interpreting sponsor guidelines, University policies, and Federal regulations.
  • - Review applications for institutional risk issues, accuracy, correct rates, and allowability of items proposed. Facilitate changes when issues are identified.
  • - Review the application to ensure that non-central approvals, appropriate clearances and required compliance approvals (such as human subjects, laboratory animals, export controls, COI, or biohazardous materials) have been obtained for the project.
  • - Ensure that all required documentation for subcontractors is complete prior to submission of the proposal.
  • - Review the proposal to ensure the completed proposal package meets sponsor submission standards, including electronic system requirements for each sponsor.
  • - Ensure that applications are submitted in a timely manner.
  • - Review the NOA or other awarding mechanism terms and conditions and note changes, additional terms, etc. Communicate with the project’s PI or designated administrator on issues related to the award.
  • - Request and review revised budgets if needed.
  • - Review award and project for compliance requirements.
  • - Initiate/approve account set-up for new projects.
  • - Process awards in a timely manner; notify TBS of new awards and notify department administrators that an award has been received.
  • - Act as a liaison between sponsors and investigators during a project to resolve issues or make prior approval requests.
  • - Communicate with the project’s PI or designated administrator on award issues.
  • - Review rebudgets, CAS, no-cost extensions, carryover requests, closeout requests, prior approval requests, residual balance requests and other award management actions.
  • - Coordinate and review project close-out.
  • - Keep up-to-date of changes involving internally and externally imposed policies and procedures.
  • - Act as a resource for any compliance questions/issues using existing knowledge, experience and available resources (e.g., sponsor regulations, University policies) for supporting and/or providing guidance within ORA and the SOM’s research community.
  • - Special projects/initiatives as identified by department leadership.

FAQs

Do we support remote work?

Yes, this position offers the opportunity to work remotely; however, all remote workers must reside in specific states or districts.

Is prior experience in grant management required for this role?

Pre and/or post grant awards experience is essential for this position.

What is the primary function of this Research Administrator role?

The primary function will involve either pre-award or award management activities, with cross-training for coverage in the other area.

What qualifications do I need to apply for this position?

A bachelor's degree is required, and research or grants education and/or certification is preferred.

What training will I need to complete if hired?

Required training includes successful completion of department training such as GC101 & 201, basic compliance training, and the Research Administration Academy (RAA) within specified time frames.

Are there opportunities for growth or further education?

Yes, employees are expected to maintain their RAA certification by completing continuing education requirements.

What types of award management tasks will I be responsible for?

Tasks include reviewing budget requests, communicating with project PIs regarding award issues, and managing the close-out process for projects.

Does this role involve interaction with external sponsors?

Yes, the Research Administrator will act as a liaison between sponsors and investigators during projects.

What values does Duke University uphold regarding diversity and inclusion?

Duke University is committed to creating a community built on collaboration, innovation, and belonging, emphasizing the importance of diverse perspectives and inclusive practices.

What is the organizational structure of the School of Medicine?

The School of Medicine comprises more than 2,600 faculty physicians and researchers, nearly 2,000 students, and over 6,200 staff, functioning within the broader Duke Health system.

Fueled by creativity, informed by scholarship

Education
Industry
1-10
Employees
1924
Founded Year

Mission & Purpose

Duke University is a leading academic institution dedicated to excellence in education, research, and community service. Their ultimate mission is to advance knowledge and develop leaders who can make a positive impact on society. Duke University aims to provide a transformative educational experience, fostering intellectual growth, critical thinking, and ethical leadership. By integrating rigorous academics with a commitment to social responsibility, Duke seeks to contribute to the global community and address pressing challenges through innovation and collaboration.