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Resource Management Administrator - Audit

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GHJ

18d ago

  • Job
    Full-time
    Entry, Junior & Mid Level
  • People, HR & Administration
    Accounting & Tax
  • Los Angeles
  • Quick Apply

AI generated summary

  • You should be a confident leader with strong attention to detail, effective in managing projects, and skilled in collaboration, communication, and multitasking under pressure. A bachelor’s degree or equivalent experience is needed, along with Microsoft Office proficiency.
  • You will coordinate department activities, manage employee engagement initiatives, oversee reports on resource utilization, assist with scheduling, and handle various administrative tasks and communications.

Requirements

  • Confident professional with natural leadership qualities.
  • Strong attention to detail.
  • Ability to compile data and present effective reports.
  • Proven problem solver who can make clear-headed decisions while under pressure.
  • Effective manager of projects and people.
  • Strong interpersonal skills and a knack for productive collaboration across varying departments.
  • Strong written communication skills.
  • Strong organizational skills.
  • Understands the importance of taking initiative and anticipating needs before asks are made.
  • Ability to work efficiently under tight deadlines.
  • Ability to multitask and prioritize tasks appropriately.
  • Ability to work both independently and collaboratively with team.
  • Self-motivated and self-sufficient.
  • An energetic leader with excellent communication skills, positive attitude, and go-getter drive.
  • Bachelor’s degree from an accredited college/university or equivalent work experience.
  • Proficient in Microsoft Office Suite applications including Word, Excel, and Outlook.

Responsibilities

  • Organizing and coordinating select department activities.
  • Coordinating department initiatives and projects and guiding them to completion.
  • Assisting with initiatives that reinforce the firm’s values around employee engagement.
  • Overseeing initiatives to boost employee engagement.
  • Conducting surveys to assess engagement levels and identify improvement areas.
  • Assisting with the administration of our employee recognition program through the monthly Core Value Award.
  • Building strong relationships with employees and acting as an ambassador of senior firm leadership where necessary.
  • Coordinating team activities and communication when dispersed team members visit HQ.
  • Providing accurate and timely reports to the RM Team on availability, utilization, scheduled hours vs budget, realization, and non-billable time.
  • Assisting with the formatting and editing of such reports.
  • Following up with team members in the Audit Department on daily time entry.
  • Tracking individuals who consistently miss daily time entry and reporting back to the Senior Resource Manager.
  • Updating and maintaining staff schedules using the scheduling system.
  • Assisting with the administration of the contemporaneous client assessment.
  • Creating and formatting a wide range of documents, including reports, presentations, and other materials.
  • Handling multiple projects simultaneously and prioritizing tasks effectively to meet deadlines.
  • Sending, tracking, and managing calendar invites through Outlook for various trainings, events, and reminders to the entire department.
  • Developing internal communications (PPT, Excel, Word fluency).
  • Assisting the RM Team in various administrative projects.

FAQs

What is the job title for this position?

The job title is Resource Management Administrator - Audit.

What are the key responsibilities of the Resource Management Administrator?

The key responsibilities include organizing and coordinating department activities, managing projects, assisting with employee engagement initiatives, providing accurate reports, and creating various documents.

Who does the Resource Management Administrator report to?

The Resource Management Administrator reports directly to the Senior Resource Manager (SRM).

What skills are required for this position?

Required skills include strong attention to detail, project management abilities, strong interpersonal and written communication skills, and proficiency in Microsoft Office Suite applications.

What educational background is preferred for applicants?

A bachelor’s degree from an accredited college/university or equivalent work experience is preferred.

Is prior experience necessary for this role?

While the job description does not specify the number of years of experience needed, relevant experience in resource management or administrative roles is beneficial.

What is the salary range for this position?

The current estimated salary range is $55,000 - $65,000.

Are there any specific location requirements for this job?

Yes, this position is hybrid and requires in-person attendance for New Hire Orientation, Firmwide meetings, and a department retreat at the GHJ Los Angeles office.

What type of work environment can the Resource Management Administrator expect?

The Resource Management Administrator can expect a collaborative work environment focused on employee engagement and support.

Does GHJ have a policy on equal employment opportunity?

Yes, GHJ is an equal opportunity employer and prohibits discrimination based on various legally-recognized bases.

GHJ

Great things happen when people collaborate

Accounting
Industry
201-500
Employees
1953
Founded Year

Mission & Purpose

GHJ is a national advisory and accounting firm with employees in more than 25 states and clients around the world. Our team of experts meet clients where they are and provide personalized service for nonprofit, food and beverage, entertainment and media and health and wellness companies. Ranked as a Top-100 Firm, 7th Fastest-Growing Firm and Top Regional Leader in the West by Accounting Today, GHJ is passionate about helping clients and its people #BeMore by focusing on building thriving businesses and creating a better future. Through its affiliation with HLB International, a global network of independent professional accounting firms and business advisers, GHJ is able to partner with other top firms around the world. GHJ’s audit, tax and advisory teams leverage the HLB network to partner with its clients and give clients access to member firms in over 157 countries across the globe. GHJ has 21 partners and more than 200 staff members, who serve thousands of clients. The Firm is also a member of the American Institute of Certified Public Accountants (AICPA), the AICPA Governmental Audit Quality Center (GAQC), the California Society of CPAs and the California Association of Nonprofits (CalNonprofit).