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SECRETAIRE MEDICAL ET SOCIAL DE DIRECTION F/H

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Ville de Paris

1mo ago

  • Job
    Full-time
    Mid Level
  • Government & Politics
    People, HR & Administration
  • Paris

AI generated summary

  • You must master office tools, know ISIS and PIAF, demonstrate rigor and discretion, possess strong interpersonal skills, and work effectively in a team.
  • You will manage scheduling, prepare documents, organize meetings, oversee supplies, support new staff, archive documents, and assist in client interactions as needed.

Requirements

  • Maitrise des outils bureautiques
  • Une connaissance des logiciels ISIS et PIAF serait appréciée
  • Rigueur, discrétion et respect de la confidentialité
  • Qualités relationnelles
  • Capacités à travailler en équipe

Responsibilities

  • Travailler en collaboration étroite avec la Directrice Adjointe à Compétence Sociale.
  • Faire le planning prévisionnel de l’équipe afin d’assurer un maintien de la continuité du service.
  • Préparer les documents de travail pour les différentes présentations de la Directrice Adjointe à Compétence Sociale.
  • Organiser la tenue des réunions internes et externes, saisir les comptes rendus de réunions, mettre en forme les notes et courriers de la direction.
  • Gérer les commandes, stocks (produits d'entretien- papiers-toner - fournitures administratives) et s’assurer du bon déroulement des livraisons en lien avec le service gestion.
  • Contribuer au partage de connaissances, être référent thématique.
  • Assurer l’instruction des dispositifs mis en œuvre par les travailleurs sociaux d’accompagnement.
  • Gérer la boite mail générique du SSP en collaboration avec les SMS, la coordination et distribution des courriers aux services.
  • Participer à l’accueil des nouveaux agents (demande d’accès aux logiciels métiers- ressources informatiques et fournitures administratives).
  • S’impliquer dans l’accueil des stagiaires, voire devenir formateur.
  • Participer à l’archivage des documents du SSP.
  • Éventuellement, selon les nécessités de service, assurer l’accueil physique et téléphonique et pré-évaluer avec la personne sa situation. L’informer, l’orienter en fonction de la problématique.

FAQs

What are the primary responsibilities of the SECRETAIRE MEDICAL ET SOCIAL DE DIRECTION?

The primary responsibilities include working closely with the Directrice Adjointe à Compétence Sociale, managing the team's schedule, preparing documents for meetings, organizing internal and external meetings, managing supplies and deliveries, and participating in the onboarding of new staff.

What qualifications are required for this position?

Candidates should have a mastery of office tools and knowledge of software such as ISIS and PIAF is appreciated.

What personal qualities are important for this role?

Important qualities include rigor, discretion, respect for confidentiality, and strong relational skills.

Is teamwork emphasized in this position?

Yes, the ability to work as part of a team is one of the essential skills required for this role.

What are the benefits offered for this job?

Benefits include one day of telework possibility, regular job training, 25 annual vacation days plus 27 RTT days, access to sports and cultural facilities, reimbursement of 75% of the Navigo pass, and participation in social works.

Are there any provisions for staff with disabilities?

Yes, the City of Paris and CASVP support their staff with disabilities by providing necessary accommodations at all career stages.

Will I have to attend to phone calls and in-person visitors?

Yes, there may be a requirement to handle in-person and telephone inquiries and to provide pre-evaluation based on the visitor's situation.

How is the work-life balance supported in this role?

The position offers flexible working hours with badged time slots, along with the possibility of remote work, contributing to a better work-life balance.

Are there opportunities for professional development?

Yes, there are regular job-related training opportunities and the potential to mentor or train interns.

What is the role of the SECRETAIRE MEDICAL ET SOCIAL DE DIRECTION in relation to social initiatives?

Participation in volunteer social initiatives like solidarity nights and food drives is encouraged on a voluntary basis.

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Ville de Paris

Government
Industry
10,001+
Employees

Mission & Purpose

The official website of the City of Paris provides essential information and services for residents, businesses, and visitors. It covers various aspects of city life, including administrative services, cultural events, transportation, and local government updates. The site’s mission is to enhance public access to city resources and facilitate communication between the municipality and its citizens. Its purpose is to promote the well-being of Parisians while encouraging tourism, culture, and sustainable urban development.