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Secretary | Royal Joinery

  • Job
    Full-time
    Mid & Senior Level
  • Abu Dhabi
  • Quick Apply

AI generated summary

  • You need administrative experience, MS Office proficiency, project coordination skills, strong English communication, trustworthiness, problem-solving ability, and excellent time management.
  • You will manage correspondence, organize meetings, maintain records, assist executives with travel arrangements, and supervise clerical staff while ensuring efficient office operations.

Requirements

  • Relevant experience performing a variety of administrative support functions.
  • Computer skills including ability to operate MS Office and other word processing programs at a highly proficient level.
  • Knowledge in Oracle system is an advantage.
  • Experience in project coordination, correspondences, etc.
  • Communication proficiency in English - verbal and written.
  • Professionalism with pleasing personality.
  • Respectful and courteous.
  • Excellent communication skills (verbal & listening).
  • Good writing skills.
  • Analytical and problem solving skills.
  • Trustworthy.
  • Stress resilience.
  • Time Management, Planning & Organizing.

Responsibilities

  • Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • File and retrieve corporate documents, records, and reports.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Prepare responses to correspondence containing routine inquiries.
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
  • Prepare agendas and make arrangements for committee, board, and other meetings.
  • Make travel arrangements for executives.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
  • Compile, transcribe, and distribute minutes of meetings.
  • Manage and maintain executives' schedules.
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
  • Set up and oversee administrative policies and procedures for offices and/or organizations.
  • Supervise and train other clerical staff.
  • Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
  • Interpret administrative and operating policies and procedures for employees.

FAQs

What are the primary responsibilities of the Secretary at Royal Joinery?

The Secretary is responsible for reading and analyzing incoming correspondence, filing corporate documents, managing executives' schedules, preparing meeting agendas, making travel arrangements, conducting research, and maintaining office operations among other administrative tasks.

What qualifications are preferred for the Secretary position?

Candidates should have relevant experience in administrative support functions, proficiency in MS Office and other word processing programs, familiarity with the Oracle system, and experience in project coordination and correspondences.

Is communication proficiency in languages required for this role?

Yes, communication proficiency in English—both verbal and written—is required for this position.

What skills are important for success in this Secretary role?

Important skills include professionalism, excellent communication, good writing skills, analytical and problem-solving capabilities, trustworthiness, stress resilience, and strong time management, planning, and organizing skills.

What benefits does Royal Joinery offer to the Secretary?

The benefits include transportation, paid annual leave, and medical insurance.

Where is the Royal Joinery office located?

The office is located in ICAD 1 Mussafah, Abu Dhabi.

Is experience with the Oracle system advantageous for applicants?

Yes, knowledge of the Oracle system is considered an advantage for applicants applying for the Secretary role.

What type of environment does the Secretary position involve?

The position involves a fast-paced environment where multitasking and managing multiple responsibilities are crucial for supporting high-level executives and management.

Do applicants need to manage travel arrangements for executives?

Yes, managing travel arrangements for executives is one of the responsibilities of the Secretary.

What interpersonal skills are desired for candidates applying for this position?

Candidates should possess a pleasing personality, respectfulness, courtesy, and strong interpersonal communication skills to interact effectively with staff and visitors.

Established more than 40 years ago, the United Al Saqer Group is one of the leading multi-sector business groups in UAE.

Venture Capital & Private Equity
Industry
1001-5000
Employees
1988
Founded Year

Mission & Purpose

Established more than 40 years ago, United Al Saqer Group (UASG) is one of the leading business groups in the UAE. UASG owns and manages a diverse yet complementary portfolio of six UAE-based companies encompassing a number of key industry sectors which includes Abu Dhabi Motors, Dalma Motors, Al Saqer Heavy Equipment, Al Saqer Property Management, Awraq Islamic financial brokerage, Royal International Construction and Royal Joinery. With a network of partners and sales teams spread across the Middle East and located in prime international markets, UASG has carved a distinctive niche as one of the UAE’s business leaders.