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Senior Academic Program Coordinator

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University of Texas at Austin

1mo ago

  • Job
    Full-time
    Senior Level
  • Architecture & Urban Planning
    Education & Teaching
  • Austin
  • Quick Apply

AI generated summary

  • You need a bachelor's degree, 5+ years in program coordination, strong communication skills, student service experience, initiative, attention to detail, and a history of punctual attendance.
  • You will manage course scheduling, monitor enrollment, oversee accreditation processes, update course inventory, coordinate final exams, and support the academic program with data analysis and reports.

Requirements

  • Bachelor's degree and at least five years experience in program administration or coordination.
  • Demonstrated student service experience requiring diplomacy, tact and sound judgment.
  • Demonstrated professionalism in dealing with students, faculty, staff, and administrators.
  • Excellent oral and written communication skills.
  • Demonstrated initiative and follow-through.
  • Excellent attention to detail.
  • History of regular and punctual attendance in the workplace.
  • Relevant education and experience may be substituted as appropriate.

Responsibilities

  • COURSE SCHEDULING
  • Manages all phases of course scheduling in consultation with the Associate Dean and Program Directors.
  • Edits course schedule using Class Manager and Course Schedule Update systems.
  • Ensures that the School of Architecture (SOA) follows best practices regarding timely submission of course scheduling requests and updates during each cycle.
  • Schedules and reserves classrooms, activates waitlists, manages course descriptions, tracks flag designations, and confirms seat counts and prerequisites.
  • Submits requests for small classes, non-standard class times, and cross-listed courses.
  • COURSE MANAGEMENT
  • Monitors course enrollment statistics, student rosters, waitlists, and student interest in electives to utilize academic resources most efficiently.
  • Manages the Course Instructor Survey functions for the SOA and maintains historical records.
  • Confirms organized course meeting information and class groupings with faculty through FASET and performs final audits.
  • Schedules final exams, in accordance with university policy.
  • ACCREDITATIONS AND ASSESSMENTS
  • Coordinates and manages all SOA accreditations, assessment tasks, and provide statistical data for curricular management.
  • Manually aggregates trends and enrollment reports.
  • Maintains records for accreditation and external reviews, manages site visit arrangements, and oversees outreach and communication for visits.
  • Works proactively with the Graduate School and SOA Graduate Office to ensure that external graduate program reviews are appropriately conducted, from start to finish.
  • Develops and maintains tracking systems to provide statistical and reporting needs of the University (SACS) and each program’s accrediting body (NAAB, PAB, LAAB, CIDA).
  • Prepares and analyzes statistical data and presents results and recommendations to the dean and other SOA and university administrators.
  • COURSE INVENTORY
  • Updates all facets of SOA undergraduate and graduate Course Inventory following established policies and deadlines.
  • Ensures that the SOA follows best practices regarding Course Inventory updates.
  • Collaborates with university partners, SOA Student Affairs, and SOA administrators in support of maximizing the functional utilization of course-related processes and procedures.
  • MARGINAL/INCIDENTAL FUNCTIONS
  • Backs up the Academic Program Coordinator and supports events under the Associate Dean for Academic Affairs portfolio.
  • Creates, maintains, and promotes technologically advanced office protocols utilizing a high degree of innovation.
  • Contributes to a positive and collegial work environment.
  • Attends school committee meetings as requested.
  • Additional hours may be required at peak periods.
  • Other related functions as assigned.

FAQs

What is the job title for this position?

The job title is Senior Academic Program Coordinator.

Which department is hiring for this position?

The position is being hired by the School of Architecture.

Who can apply for this position?

The position is open to all applicants.

What are the weekly scheduled hours for this role?

The weekly scheduled hours are 40.

What is the FLSA status of this position?

The FLSA status is exempt.

When is the earliest start date for this position?

The earliest start date is immediately.

How long is the position expected to continue?

The position is expected to continue.

Where is this position located?

The position is located at the UT Main Campus.

What benefits does the University of Texas at Austin provide?

The university provides competitive health benefits, voluntary vision and dental insurance, paid vacation, sick leave, retirement plans, tuition assistance, and more.

What are some key responsibilities of the Senior Academic Program Coordinator?

Key responsibilities include managing course scheduling, monitoring course management, coordinating accreditations and assessments, and updating course inventory.

What are the required qualifications for this position?

A Bachelor's degree and at least five years of experience in program administration or coordination, along with excellent communication skills, attention to detail, and professionalism are required.

Are there any preferred qualifications for the role?

Preferred qualifications include more extensive experience, recent academic experience with faculty, knowledge of UT Austin software systems, and interest in architecture or design.

What is the salary range for this position?

The salary for this position is set at a fixed rate of $65,000.

What materials are required for the application process?

Required materials include a resume/CV, three work references with contact information, and a letter of interest.

Is there any special application process for current university employees?

Yes, current university employees must apply through Workday and update their Professional Profile before applying.

Will a background check be required for this position?

Yes, a criminal history background check will be required for finalists under consideration for the position.

Does the University of Texas at Austin comply with equal opportunity employment laws?

Yes, the university is an equal opportunity/affirmative action employer.

Will the position's eligibility for retirement benefits be influenced by hours worked?

Yes, the retirement plan eligibility is subject to the position being at least 20 hours per week and at least 135 days in length.

How is work authorization verified for new hires?

If hired, employees will need to complete the federal Employment Eligibility Verification I-9 form and present acceptable documents to prove identity and work authorization.

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University of Texas at Austin

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Mission & Purpose

The University of Texas at Austin is one of the largest public universities in the United States. Founded in 1883, the University has grown from a single building, eight teachers, two departments and 221 students to a 350-acre main campus with 21,000 faculty and staff, 16 colleges and schools and more than 50,000 students.