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Senior Administration Assistant

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Humber Teaching NHS Foundation Trust

Sep 9

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration

AI generated summary

  • You need basic knowledge of mental health services, advanced IT skills, experience organizing meetings, and strong communication abilities. A DBS check is required for this role.
  • You will provide admin support, manage diaries, prepare meeting documents, take minutes, assist with procurement, maintain clerical systems, and support stakeholder events across the region.

Requirements

  • Qualifications And Knowledge
  • Essential criteria
  • Basic knowledge of the Humber and North Yorkshire Health and Care Partnership Mental Health, Learning Disabilities and Autism Programme
  • Advanced keyboard skills: RSA/OCR III or equivalent/Advanced ECDL
  • Literate and numerate
  • Desirable criteria
  • Literacy and numeracy level 2
  • Experience
  • Essential criteria
  • Experience organising, preparing for and supporting meetings
  • Experience of preparing agendas and papers, writing minutes, noting and monitoring the completion of actions
  • Experience of using a range of IT systems, including Microsoft Office applications and MS Teams.
  • Desirable criteria
  • Experience of event support
  • Working knowledge of mental health, learning disabilities and autism services.
  • Skills And Competencies
  • Essential criteria
  • Able to demonstrate inter-personal communication skills
  • Have a flexible approach to workload and enjoy working in a busy team.
  • Desirable criteria
  • Supervision Skills
  • Applicant Requirements
  • The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Responsibilities

  • To work with our programme leads to ensure they have effective admin support to deliver their workstreams.
  • To prepare for and support meetings, which will include regular minute taking, agenda setting and taking any appropriate follow up action as necessary.
  • To provide diary management, organising meetings with a number of external stakeholders, often utilising own initiative to identify contacts.
  • To prepare and amend documentation including terms of reference and meeting papers.
  • To assist with the procurement process, ensuring that purchase orders are raised, and correct process is followed.
  • To ensure that robust clerical systems are kept in place, including maintaining risk registers, Oracle order tracker and keeping Outlook contact groups and meeting invites up to date.
  • To respond appropriately to enquiries from internal and external stakeholders.
  • Our collaborative programme comprises a wide range of work programmes of which coproduction and stakeholder engagement plays a key part. You may be required to support in the organisation and delivery of stakeholder events both online and in person across our Humber & North Yorkshire area.

FAQs

What are the working hours for the Senior Administration Assistant position?

The position is part-time at 22.5 hours per week for a fixed term of 12 months.

What are the main responsibilities of the Senior Administration Assistant?

The main responsibilities include supporting programme leads with administrative tasks, preparing for and assisting in meetings, diary management, documenting meeting agendas and minutes, managing procurement processes, maintaining clerical systems, responding to enquiries, and assisting in the organisation of stakeholder events.

What qualifications are required for this role?

Essential qualifications include basic knowledge of the Humber and North Yorkshire Health and Care Partnership Mental Health, Learning Disabilities, and Autism Programme, advanced keyboard skills, and being literate and numerate.

Is previous experience in a similar role required?

Yes, experience in organizing and supporting meetings, preparing agendas and minutes, and using IT systems such as Microsoft Office applications and MS Teams is essential.

Are there desirable criteria for applying to this role?

Yes, desirable criteria include experience in event support and a working knowledge of mental health, learning disabilities, and autism services.

What skills are essential for the Senior Administration Assistant position?

Essential skills include inter-personal communication skills and a flexible approach to workload while enjoying working in a busy team environment.

Is there an opportunity for professional development?

Yes, the organization is committed to staff development and invests in employees to ensure they have the right skills to deliver outstanding care.

Does this job involve working with vulnerable people?

Yes, the postholder will have access to vulnerable people, and a Disclosure and Barring Service check will be required.

Is there an inclusive hiring policy?

Yes, the organization values diversity and promotes equality while encouraging job applications from individuals of all backgrounds.

Can working arrangements be flexible?

Yes, if the advertised work pattern does not meet your needs, the organization welcomes an application and is happy to discuss alternative working arrangements.

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Humber Teaching NHS Foundation Trust

Caring, Learning & Growing Together.

Science & Healthcare
Industry
1001-5000
Employees

Mission & Purpose

Humber Teaching NHS Foundation Trust provides a comprehensive range of mental health, learning disability, community and addictions services to people from Hull and the East Riding, a population of almost 600,000. The Trust also provide forensic services to patients from the wider Yorkshire and Humber area and employs approximately 3000 staff in locations across 70 sites. As a Teaching Trust, we work closely with our major academic partners, Hull York Medical School and Hull University, nurturing a workforce of tomorrow's doctors, nurses and other health professionals.