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Senior Administrative Coordinator

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AstraZeneca

9d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Gaithersburg
  • Quick Apply

AI generated summary

  • You need a Bachelor’s degree, 5+ years of senior admin support, strong communication skills, global experience, Microsoft Office proficiency, multitasking ability, and project management experience.
  • You will manage calendars, arrange travel, prepare documents, facilitate meetings, handle expense reports, assist with recruitment, and oversee special projects while ensuring efficient team operations.

Requirements

  • A Bachelor’s degree is required
  • 5+ years of administrative support experience at a senior level
  • Strong writing and communication skills and the ability to interact confidently with executives/employees
  • Demonstrated ability to effectively work in a global environment
  • Able to prioritize time sensitive assignments
  • Should be able to work autonomously, and at the same time, collaborate effectively with other members of the administrative support team
  • Advanced proficiency in Microsoft Office and other web-based systems
  • Flexible to adapt to ever changing needs and deadlines
  • Able to effectively multitask in a fast-paced environment while maintaining confidentiality and discretion
  • Ability to demonstrate tact, persuasion and/or negotiation and maintain confidentiality
  • Experience in a pharmaceutical or biotechnology firm
  • Project management experience and proactive planning experience

Responsibilities

  • - You will be responsible for proactive support for the SVP, Global Oncology Franchises and also supporting the Global Oncology Leadership Team’s operations in collaboration with the Head of Strategy and Operations. This includes proactive planning of travel arrangements, organizing internal/external meetings, preparing meeting agendas and logistics, processing expense claims, supporting purchase order, and supporting the set up new initiatives and events.
  • - Proficiency with Outlook to manage busy calendars, schedule meetings, conference calls, and special events/conferences including exercising discretion as to priority and decision-making responsibility.
  • - Responds on behalf of the SVP to different partners maintaining high professional standards whilst meeting conflicting needs.
  • - Arrange multi-location domestic and international travel arrangements and expense reports with accuracy and efficiency, including follow-through to ensure that appropriate and timely action is taken. Monitor VISA’s and Passport expirations to ensure they are current.
  • - Produce accurate, properly formatted documents, PowerPoint projects, and Excel reports under normally tight time constraints.
  • - Prepare meeting agendas, presentation and read-ahead materials and minutes, maintain team contact lists, org. charts, manage the availability of office supplies. Handle telephone calls, including screening incoming calls and mail distribution.
  • - Work with Vendors to help schedule meetings and help facilitate logistics.
  • - Facilitate work though contracting routes, to enable rapid SOW creation and project initiation along with purchase order creation, invoice resolution and other financial administration. Proficiently manage departmental budgets.
  • - Assist with administrative and logistical aspects related to recruitment of new employees (schedules interviews, coordinates on-boarding of new staff).
  • - Maintains awareness of new systems with potential impact on administrative work and develops personal expertise in new systems.
  • - Effectively manage special projects and other duties as assigned.
  • - Work with leaders to help prioritize work and realize efficiencies within the team.

FAQs

What educational qualification is required for the Senior Administrative Coordinator position?

A Bachelor’s degree is required for this position.

How many years of administrative support experience are needed?

Candidates must have 5+ years of administrative support experience at a senior level.

What skills are essential for this role?

Strong writing and communication skills, advanced proficiency in Microsoft Office, and the ability to effectively work in a global environment are essential.

Is experience in the pharmaceutical or biotechnology industry preferred?

Yes, experience in a pharmaceutical or biotechnology firm is considered desirable but not mandatory.

Will I be responsible for managing travel arrangements?

Yes, you will be responsible for arranging multi-location domestic and international travel arrangements for the SVP.

What types of projects will I be managing?

You will effectively manage special projects and other duties as assigned, which may include proactive planning and logistical support for events and initiatives.

Is proficiency in Outlook necessary for this position?

Yes, proficiency with Outlook is necessary to manage busy calendars and schedule various meetings and events.

Will I have the opportunity to work independently?

Yes, you should be able to work autonomously while collaborating effectively with other members of the administrative support team.

How will my performance be evaluated in this role?

Your performance will be evaluated based on your ability to support the SVP and global team effectively, manage assigned duties, and maintain professional standards in a fast-paced environment.

Are strong multitasking abilities required?

Yes, the ability to multitask effectively in a fast-paced environment while maintaining confidentiality and discretion is required.

AstraZeneca

What science can do

Science & Healthcare
Industry
10,001+
Employees

Mission & Purpose

We're transforming the future of healthcare by unlocking the power of what science can do for people, society and the planet. AstraZeneca is a global pharmaceutical company dedicated to improving the health and well-being of people worldwide. With a focus on innovative research and development, AstraZeneca develops and manufactures a wide range of prescription medicines, including treatments for cardiovascular, respiratory, oncology, and other therapeutic areas. Their aim is to transform the lives of patients by discovering, developing, and delivering innovative medicines that address unmet medical needs. AstraZeneca's purpose is to push the boundaries of science and collaborate with healthcare professionals, organisations, and communities to improve patient outcomes and contribute to the advancement of healthcare globally.