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Senior Executive Assistant with 10+ Years of experience, Pune

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Cisco

20d ago

  • Job
    Full-time
    Expert Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Pune

AI generated summary

  • You should have 10+ years of experience assisting senior executives, managing processes, arranging travel and offsites, vendor negotiation, and proficiency in Outlook, Excel, PowerPoint, and Word.
  • You will manage the director's calendar, coordinate travel, organize meetings and events, track agendas, and liaise with US counterparts for executive visits and site-level budgets.

Requirements

  • We require experience in managing processes, working with travel desks, arranging team offsites, and negotiating with vendors.
  • We require a demonstrated ability supporting Directors, Senior Directors, or higher-level executives.
  • You should be proficient in using Outlook Calendar.
  • You should have strong proficiency with tools like Excel, PowerPoint, and Word.
  • Experience in building strategy and collaborating across teams and locations is essential.

Responsibilities

  • You will manage the calendar and meetings for the Senior Director, frequently collaborating with counterparts in the US.
  • You will coordinate with the travel desk to arrange travel plans and handle expense reporting.
  • You will coordinate offsites, fun activities, town halls, and manage the site-level budget for these events.
  • We assist in planning and organizing meetings, including handling the agenda and tracking action items.
  • You will work closely with US counterparts to coordinate and handle travel and meetings during executive visits from the US.

FAQs

What is the primary responsibility of the Senior Executive Assistant in this role?

The primary responsibility includes managing the calendar and meetings for the Senior Director, coordinating travel arrangements, handling expense reporting, and organizing team offsites and events.

How many years of experience are required for this position?

A minimum of 10 years of experience as an Executive Assistant is required.

Will the Executive Assistant need to coordinate with US counterparts?

Yes, the role involves frequent coordination with counterparts in the US to manage and schedule executive visits and meetings.

What tools and software should the candidate be proficient in?

The candidate should be proficient in Outlook Calendar, Excel, PowerPoint, and Word.

Is experience in managing vendor negotiations necessary for this role?

Yes, experience in negotiating with vendors and managing processes is required.

Are there opportunities for team-building activities?

Yes, the Executive Assistant will be responsible for coordinating offsites, fun activities, and town halls for the team.

What type of events will the Executive Assistant manage?

The Executive Assistant will manage site-level budgets for events, plan meetings, coordinate travel, and organize team offsites.

Does the company value diversity and inclusion?

Yes, Cisco is committed to diversity and inclusion, recognizing the importance of cultivating an inclusive workplace.

Will the candidate need to track action items from meetings?

Yes, the Executive Assistant will assist in handling meeting agendas and tracking action items.

Is prior experience supporting higher-level executives required for this position?

Yes, candidates should have demonstrated experience supporting Directors, Senior Directors, or higher-level executives.

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Cisco

Technology
Industry
10,001+
Employees
1984
Founded Year

Mission & Purpose

Cisco (NASDAQ: CSCO) enables people to make powerful connections--whether in business, education, philanthropy, or creativity. Cisco hardware, software, and service offerings are used to create the Internet solutions that make networks possible--providing easy access to information anywhere, at any time. Cisco was founded in 1984 by a small group of computer scientists from Stanford University. Since the company's inception, Cisco engineers have been leaders in the development of Internet Protocol (IP)-based networking technologies. Today, with more than 71,000 employees worldwide, this tradition of innovation continues with industry-leading products and solutions in the company's core development areas of routing and switching, as well as in advanced technologies such as home networking, IP telephony, optical networking, security, storage area networking, and wireless technology. In addition to its products, Cisco provides a broad range of service offerings, including technical support and advanced services. Cisco sells its products and services, both directly through its own sales force as well as through its channel partners, to large enterprises, commercial businesses, service providers, and consumers.

Benefits

  • Competitive compensation

    Our high-performance culture rewards innovation, collaboration and achievement.

  • Employee stock purchase program

    Purchase Cisco stock at a discount to invest in your financial future and the company's (up to 10% of your salary).

  • Employee discount programs

  • Flexible work practices

  • Generous paid time off + holidays