Senior Fund Administrator - Private Capital - Associate

BNP Paribas

3mo ago

Applications are closed

Job
Full-time
Senior Level
Accounting & Tax
Banking & Finance
Glasgow

Requirements

Strong organisational & time management skills with an ability to manage workloads and to meet all deadlines
Good prioritisation skills to deal with a high volume of time sensitive tasks quickly and appropriately
Sound problem solving skills
Good working knowledge of Microsoft Office Package with an emphasis on Excel and Word
To be a team player and to help and step in to assist other members of the team when required
Good interpersonal and communication skills and able to deal with various parties both internal and external
Demonstrable motivation and ability to learn new applications and processes
Good attention to detail
An interest to study towards an accounting (e.g. ACCA) or a similar qualification
Desirable:
Good understanding of the Private Capital industry
Prior experience of Private Capital and fund administration
Good understanding of fund structures and fund cash flows
Experience in the preparation of distribution/capital call notices
Experience in the preparation and execution of client payments i.e. invoice, investment, distribution and bridge facility repayment packs
Experience in the preparation and review of POAs
Experience in liaising directly with the client for various static data, investor and KYC requests.
Experience in collating & liaising with external advisors such as tax and legal.

Responsibilities

Operational Excellence:
Prepare fund distribution and call notices to investors in accordance with the fund agreements and legal and regulatory requirements, including liaison with the Investor Relations team regarding the sending of notices to investors
Prepare and/or review payment instructions accurately for approved invoices, FX transactions, investments, distributions and any other ad hoc payments
Prepare and/or review investor correspondence template (i.e. for sending of monthly financial reports and notices) where relevant
Assist with the preparation and compilation of board packs
Assist in execution of documents and other ad hoc administrative client and investor requests
Prepare and/or review bridge facility reporting required for the funds
Assist the Corporate Services team with the preparation of agendas, board minutes and board packs as required for all scheduled and ad hoc board meeting
To complete the initial review of assigned team deliverables and timely escalation for support with more complex reviews and/or resolution of issues
Client Focus:
Day to day production contact with investor relations & other departments within BNP Paribas Securities Services to ensure that funds comply with statutory and regulatory requirements
Work with the Investor Relations team to deal with ad hoc investor queries and maintaining databases
Liaise with various external and internal parties (e.g. client, external auditor, other BNP offices etc) in the day to day administration of the Fund and other custom reporting and projects for specific investor needs.
Liaise with internal and external auditors and assist with the year-end/interim audit process via a monitored timetable and audit requirement list
Assist the Corporate Services team in updating logs including minutes, shareholder and loan note registers where required
Ensure understanding and compliance with client SLAs and internal delivery deadlines
Support response to client queries with escalation on more complex queries / issues
Risk and Control:
Work with the Investor Relations team to update and control static data of investors of the Funds, including bank details
Assist in analyzing investment proposals to ensure potential fund acquisition meet fund investment criteria
Assist in updating the foreign exchange and invoices log
Ensure compliance with all relevant internal processes, procedures and controls when discharging Fund Administration duties, using the appropriate system or platform in order to do so
Assess team processes to improve efficiency, control and to reduce risk
Support management in ensuring all checklists utilised in review and sign off clearly document controls and are kept up-to-date
Timely escalation of any issues to line Manager
Change:
Provide input in relation to the review and monitoring of existing business processes, procedures and checklists to maximize efficiency and productivity in the Private Capital Team
Execute group project opportunities relating to the implementation of new systems or platforms and the appropriate operational procedures
Support senior colleagues and private capital specialists to complete client and internal change activity as required ensuring no detrimental impact to client service delivery

FAQs

What are the key responsibilities of a Senior Fund Administrator in Private Capital?

The key responsibilities include administering private equity funds, ensuring compliance with fund documentation and regulatory requirements, providing corporate services and investor services, and meeting all internal and external deadlines.

What are the main duties of a Senior Fund Administrator in Private Capital?

The main duties include overseeing private capital fund administration, maintaining compliance with client SLA’s, following operational policies and procedures, and ensuring that all administrative tasks are completed accurately and in a timely manner.

What qualifications are required for a Senior Fund Administrator in Private Capital?

A strong background in fund administration, private equity, or related fields is typically required for this role. Additionally, knowledge of legal and regulatory requirements, excellent organizational skills, and the ability to work effectively as part of a team are important qualifications.

BNP Paribas

The bank for a changing world

Finance

Industry

10,001+

Employees

1848

Founded Year

Mission & Purpose

more than 190,000 employees, including more than 145,000 in Europe. BNP Paribas holds leading positions in its three major operating divisions: ⚆ Commercial, Personal Banking & Services for all the Group’s retail banking networks and several specialised businesses, including BNP Paribas Personal Finance and Arval; ⚆ Investment & Protection Services for savings, investment and protection solutions; ⚆ Corporate & Institutional Banking, which is focused on corporate and institutional clients. The Group helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporates and institutional clients) to realise their projects through solutions spanning financing, investment, savings and protection insurance. In Europe, the Group has four domestic markets (Belgium, France, Italy and Luxembourg) and BNP Paribas Personal Finance is the European leader in consumer lending. BNP Paribas is rolling out its integrated retail-banking model in Mediterranean countries, in Turkey, in Eastern Europe and a large network in the western part of the United States. In its Corporate & Institutional Banking and Investment & Protection Services activities, BNP Paribas also enjoys top positions in Europe, a strong presence in the Americas as well as a solid and fast-growing business in Asia-Pacific.