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Senior Manager - Facilities & Administration

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Tata Motors

1mo ago

  • Job
    Full-time
    Senior & Expert Level
  • People, HR & Administration
    Facilities Management
  • Pune

AI generated summary

  • You need an MBA, 8-10 years in facilities/admin, strong budgeting and communication skills, strategic thinking, and the ability to manage employee expectations and compliance.
  • You will manage facility operations, ensure statutory compliance, oversee vendor relations, handle employee services, and report on compliance and trends to senior management.

Requirements

  • Education: Post Graduate - Preferably MBA
  • Skills
  • Ability to operate independently, to the minute details.
  • Understand and manage employees expectations
  • Budgeting, team handling, Exceptional written and verbal communication skills.
  • A team player who can effectively collaborate with both external as well as internal stakeholders per the requirement.
  • Highest standards of ethics and professional integrity
  • Relevant Experience
  • 8-10 years of hands on experience in facility / Administration, Knowledge and updates about of labour laws, compliance and the changes
  • Skills & Competencies
  • Excellent communication and influencing skills
  • Strategic Thinking

Responsibilities

  • Facility management through Vendor partner to ensure quality and cost effective operations in Transport, Housekeeping, Security, canteen, facility, etc.
  • Managing Workforce Management - Seat utilization, planning, support Work from Home & office as per business plan
  • Misc services, e.g. ID cards, Meal cards, Guest management, Events, Employee services, Emergency preparedness, ISO Audits
  • Statutory HR Compliance, including Shop & Establishment, Contract Labour and any such statutory compliance requirement through Legatrix and Govt. Portals.
  • Ensure Statutory Compliance through coordination with relevant agencies inside and Company appointed Consultants.
  • Statutory remittances to the concerned Authorities as per calendar, 100% compliance.
  • Manage end to end responsibility of the statutory compliance during the transition, governance, compliance and necessary documentation.
  • Liasioning with required statutory authorities or as directed.
  • Responding to various Notices from Authorities ensuring closure on the gaps.
  • Analysis of trends in Compliance and devise corresponding proactive plans.
  • Vendor engagement, audit & management for statutory compliances
  • Ensure documentation of all cases and compliance documents (relevant case study papers and/or opinions if required) for Audit Compliance.
  • MIS reporting to Senior Management. Monitor systems and methods, recommending and implementing necessary changes

FAQs

What is the primary responsibility of the Senior Manager - Facilities & Administration?

The primary responsibility is to ensure all Admin and facilities functions, as well as HR-related compliance for the TMLBSL office in Pune.

Who does the Senior Manager report to?

The Senior Manager reports to the Deputy General Manager - HR.

What kind of experience is required for this position?

Candidates should have 8-10 years of hands-on experience in facility administration, along with knowledge of labor laws and compliance updates.

What educational qualifications are preferred for this role?

A post-graduate degree, preferably an MBA, is preferred for this role.

What specific tasks are involved in facility management for this position?

Tasks include managing vendor partners for transport, housekeeping, security, canteen, and overall facility operations to ensure quality and cost-effective services.

Is there a focus on compliance in this role?

Yes, there is a significant focus on statutory HR compliance, including Shop & Establishment and Contract Labour, as well as overall statutory remittances and coordination with relevant authorities.

Are there opportunities for internal collaboration?

Yes, the role requires collaboration with internal TMLBSL employees and plant locations, as well as external vendors and consultants.

What skills are essential for the Senior Manager - Facilities & Administration?

Essential skills include budgeting, team handling, exceptional written and verbal communication, strategic thinking, and the ability to manage employee expectations.

Is a strong ethical standard important for this position?

Yes, the position requires adherence to the highest standards of ethics and professional integrity.

Will the Senior Manager need to engage with external vendors?

Yes, the role involves engaging, auditing, and managing vendors for statutory compliance purposes.

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Tata Motors

Manufacturing & Electronics
Industry
10,001+
Employees
1945
Founded Year

Mission & Purpose

​Tata Motors Group (Tata Motors) is a leading global automobile manufacturing company. Its diverse portfolio includes an extensive range of cars, sports utility vehicles, trucks, buses and defence vehicles. The Tata Motors Group’s over 80,000 employees are guided by the mission “to innovate mobility solutions with passion to enhance quality of life".